Preparing for the Future: A CIO's Roadmap to Generative AI

Navigating the AI Labyrinth for Strategic Advantage

Introduction

In 2023, there were two schools of thought surrounding generative AI. The skeptics thought generative AI would become sentient and destroy humanity, while the optimists believed generative AI was a panacea that would magically fix all of their organization's woes. But, as a CIO, you must ask yourself: How can you navigate between these extremes to harness the true potential of generative AI effectively for your organization?

As we head into 2024, the bright, shiny, generative AI object has diminished and developed a nice patina. In the first few weeks of this year, companies continued to lay off tens of thousands of employees in the name of efficiency–right sizing and doing more with less. Audible, a division of Amazon, is reducing its workforce by 5 percent, Citigroup announced plans to trim 20,000 from its workforce, and Xeorox said it would cut its workforce by 15 percent.[1] To put it mildly, 2024 will be bumpy, so strap in. But don’t despair. In my previous article Will AI Take My Job? Maybe. I analyzed the evidence and offered some guidance to remain relevant.

Many business leaders find themselves wrestling with the implications and vast potential of generative AI. It is crucial not to perceive generative AI as just another tool, but rather, a transformative force capable of fundamentally redefining how your company operates and conducts business. However, the challenge for CIOs, CTOs, and IT leaders is to strike a balance–moving too hastily could expose their organizations to unforeseen risks, while excessive caution might result in missed opportunities.

This article aims to clarify generative AI and provide a roadmap for CIOs to effectively integrate this technology into their business operations. It offers actionable insights and strategies, guiding CIOs through the complexities of adoption, from identifying potential applications to addressing challenges and ethical considerations. The goal is to equip technology leaders with the knowledge and tools to leverage generative AI, not just as a novel technology, but as a catalyst for organizational transformation and competitive advantage.

Background and Context

In my article, Generative AI vs. Traditional AI: What’s Better? I outlined the differences between the two technologies. Simply put, generative AI has taken us beyond the notion that AI is only about predictions and numbers. With generative AI, you can create various forms of content, such as blogs, tooltips, support articles, term papers, images, and even music. While generative AI is rooted in numbers, what truly matters is how you engage with it and the output it generates. By feeding it a collection of documents, you can analyze patterns, similarities, or differences across the texts in nearly a hundred different languages. You can swiftly summarize the documents and extract key points, exciting moments, and noteworthy quotes. With just an internet browser and your ability to ask questions, your creativity is no longer limited by your innate skills. These questions, referred to as prompts, empower anyone to craft prose, write code, compose songs, and create art that would make the Old Masters envious.

Identifying Opportunities

As with any technology, including generative AI, identifying opportunities for application within an organization is crucial. McKinsey's analysis highlights the immense potential of this technology, suggesting that it could add up to $4 trillion to the global economy. The most significant impacts are expected in key areas such as sales, marketing, software development, customer operations, and product R&D.

Figure 1.1: Generative AI’s Impact Across Corporate Applications[2]

To identify opportunities, CIOs can take the following steps:

Establish Guiding Principles

Since generative AI has broad applicability to many business processes, leadership teams should step back, take a breath, and identify the key opportunities that generative AI can address. During this evaluation, generative AI should not be looked at in isolation but rather, in combination with traditional AI techniques. Although this article focuses on generative AI, these considerations are equally valid for traditional AI projects.

Before identifying and prioritizing applications, a company must establish guiding principles to help teams think critically about which projects to pursue and which to defer.

Questions that need to be answered include:

• Understand Risk Tolerance: How much risk is your company willing to accept? Are there specific business processes or applications where generative AI may be legally prohibited? These may include automated claims processes, medicine prescriptions, or where health and safety are most concerned (e.g., patient care).
• Competitive Threats: How are competitors reacting, and how fast are they moving? How fast does your organization need to move to mitigate these risks?
• Technological Prowess: How prepared is your organization to implement and adopt generative AI? Where is it on the maturity curve?
• Budget: Do you have specific budgets, or can funding be obtained to implement generative AI systems?
• Skills: Are the requisite skills in-house, or will existing staff need to be augmented or outsourced?

After developing a set of guiding principles that answer these questions, businesses need to gather a number of applications across the business to move forward.

Create a Prioritization Matrix

Typically, organizations take an application-driven approach to AI projects. However, for generative AI, rather than looking at specific applications across different functional areas, consider looking instead at functional areas of the business that are most in need.

There are several approaches and frameworks available to help with this, including 1) creating a 2x2 matrix comparing business value versus ease of implementation, 2) creating a 2x2 matrix of demand versus risk;[3] or 3) the WINS framework.[4] Pick a framework and plot out the critical use domains and applications where generative AI can be applied. The last thing an organization should do is get stuck in analysis paralysis. Conversely, a company should not blindly rush into a set of projects without doing proper due diligence.?

Here is an example prioritization matrix for the applications under consideration.

Table 1.1: Example Decision Matrix for Generative AI Applications

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How to use the matrix:

• ?Decision Criteria: These factors are considered essential for evaluating applications.
• Applications: Different potential applications of generative AI that are being considered.
• Scores: Assign a score for each criterion for each use case; for example, scores from 1 to 10, with 10 being the highest level of suitability.
• Weight: Assign a percentage weight to each criterion based on its importance. The total should add up to 100 percent.
• Total Score: Calculate the weighted score for each use case by multiplying the score with the weight for each criterion and summing them up.

After completing the high-level prioritization of potential applications, it’s time to assemble a team.

Build a Business Case

There are typically three competing departmental forces that organizations must balance in most businesses:

• Force 1, Business: Typically, the business wants to adopt new technologies faster than the rest of the organization. After all, they’re on the front lines and have customers to serve and issues to address.
• Force 2, Finance: The finance department often controls the purse strings. They are open to new technologies but need to understand the return on investment (ROI) and want that payback period to be as short as possible.
• Force 3, IT: In charge of protecting infrastructure, data, security, and privacy. The IT department tends to move slower and is more risk-averse than either business or finance.

To build a business case, smart business leaders will—at a minimum—gather input and buy-in across these three groups. Without buy-in, a company will struggle in the race to implement generative AI. To build a business case, organizations should create a value map to understand where the biggest opportunities are.

Figure 1.2: Value Map Drivers

?Identify two or three quick wins and one or two major projects. Since the IT infrastructure could take some time to set up, quick wins could utilize services like ChatGPT that are available to the general public—experiment across all groups. Make sure your company issues clear guidelines on how to use generative AI and what to watch out for. Also, make sure these scoped applications rely on nonsensitive and nonproprietary data.

Figure 1.3: Prioritization Matrix

Next is securing funding. This is where organizations may struggle. It is crucial to have cross-functional buy-in so an appropriate business case can be presented to the board.

Build the Foundation

For generative AI to thrive in an organization, developing a cross-functional AI Tiger team should be at the top of the agenda. This team should consist of individuals with expertise in AI and ML, business domain experts, data experts, and IT experts–this will ensure that organizations have a comprehensive understanding of specific needs and challenges. This approach also ensures that generative AI solutions are developed and implemented in a way that aligns with the organization's strategic goals.

Figure 1.4: AI Tiger Team

Another critical aspect is ensuring a robust data infrastructure. The effectiveness of generative AI relies heavily on data quality and availability. Therefore, investing in systems that can securely store, process, and manage large volumes of data is essential. This infrastructure will be the backbone for all generative AI initiatives, enabling the organization to leverage this technology effectively. If you want to learn more about the Modern Data Stack, pick up a TinyTechGuide.

Figure 1.5: Generative AI Technology Stack

Lastly, fostering a culture of innovation and experimentation is extremely important. Encouraging a workplace environment where new ideas are explored and tested can lead to new innovations in how generative AI is applied within the organization. This culture shift can empower teams to experiment with generative AI across many business processes, leading to innovative applications that drive organizational growth and success.

Navigating Challenges and Risks

In navigating the challenges and potential risks associated with generative AI, business leaders must emphasize the critical aspect of AI ethics. It is imperative for CIOs to not only guarantee that AI applications adhere to ethical standards but also pay close attention to intricate details, such as responsible data usage and algorithm transparency. By doing so, organizations can foster trust, uphold integrity, and ensure the ethical implementation of AI technologies.

Since data is foundational, prioritizing discoverability, security, and compliance becomes paramount. Implementing robust cybersecurity measures that go hand-in-hand with adhering to regulations such as GDPR is imperative. Data catalogs can help with some of this, along with governance processes. This includes conducting regular audits and updating security protocols to safeguard sensitive data from potential threats, providing a solid foundation for trustworthy and reliable AI systems.

Managing change and stakeholder expectations is a delicate yet crucial aspect of organizational growth. It involves implementing effective communication strategies and educating the workforce about the capabilities and limitations of AI. By adopting this approach, businesses can smoothly integrate generative AI into existing systems, aligning it with their organizational goals and mitigating resistance to change.

Conclusion

In this exploration of generative AI for CIOs, we've navigated the balance between embracing innovation and managing risks. This guide underscores the importance of strategic alignment with business goals, continuous learning, and adaptation in the rapidly evolving AI landscape. It aims to empower CIOs to harness generative AI's transformative potential responsibly and effectively.

Practical Advice and Next Steps

1. Assess Your Organization's AI Readiness: Evaluate your current technology infrastructure and workforce skill set. Determine what needs to be upgraded or learned to integrate generative AI effectively.
2. Develop a Clear AI Strategy: Align generative AI initiatives with your business objectives. Identify key areas where AI can add value and plan how to measure its impact.
3. Focus on Ethical AI Practices: Establish ethical guidelines for AI use. This includes addressing biases in AI algorithms and ensuring data privacy and security.

Summary:

1. Understanding Generative AI's Role: Recognize generative AI as a tool for innovation and efficiency, not just a technological trend. Its real value lies in enhancing business processes and decision-making.
2. Strategic Integration is Key: Successful AI implementation requires a strategic approach, aligning with business goals and continuously evaluating its impact.
3. Navigating Ethical and Technical Challenges: Prioritize ethical considerations and data security in your AI strategy. Stay informed about regulatory changes and technological advancements in AI.

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If you’re interested in this topic, consider TinyTechGuides’ latest books, including The CIO’s Guide to Adopting Generative AI: Five Keys to Success, Mastering the Modern Data Stack, or Artificial Intelligence: An Executive Guide to Make AI Work for Your Business.

[1] Cutter, Chip, and Natash Khan. 2024. “Companies Are Still Cutting White-Collar Jobs.” WSJ. January 12, 2024. https://www.wsj.com/economy/jobs/companies-arent-done-cutting-white-collar-jobs-390347a3?mod=Searchresults_pos8&page=1.

[2] “The Economic Potential of Generative AI: The Next Productivity Frontier.” McKinsey. June 14, 2023. https://www.mckinsey.com/capabilities/mckinsey-digital/our-insights/the-economic-potential-of-generative-ai-the-next-productivity-frontier#introduction.

[3] Zao-Sanders, Marc, and Marc Ramos. “A Framework for Picking the Right Generative AI Project.” Harvard Business Review. March 29, 2023. https://hbr.org/2023/03/a-framework-for-picking-the-right-generative-ai-project.

[4] ?Baier, Paul, Jimmy Hexter, and John J. Sviokla. “Where Should Your Company Start with GenAI?” Harvard Business Review. September 11, 2023. https://hbr.org/2023/09/where-should-your-company-start-with-genai.