Power of Rules To Move Emails Automatically and Email Inbox Zero; My Takeaway;
Power of Rules To Move Emails Automatically and Email Inbox Zero; My Takeaway;
?1) Please share with us whether you have implemented (a) Rules To Move Emails Automatically (b) Email Inbox Zero (c) Implemented both (a) and (b); (d) Implemented none
?(a) Rules To Move Emails Automatically
(b) Email Inbox Zero
(c) Implemented both (a) and (b)
(d) Implemented none
?2) What are the statistics for email productivity? The average professional gets around 121 emails every day; the average office worker sends around 33 emails every day; the average employee spends 4.1 hours a day reading, writing, and managing emails; that's more than half the average workday.
?3) How often do you check email productivity? Some experts recommend checking your email?every 45 minutes?as your attention begins to wane on whatever task you're working on.
?4) Rules to move emails automatically; (a) Set up the manage email messages by using rules to move, flag, and respond to email messages automatically; you can also use rules to play sounds, move messages to folders, or display new item alerts; the easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder; you can create this rule directly from a message you've already received.
?5) Inbox Zero is a rigorous approach to email management?that aims to keep an inbox empty or almost empty; at all times; it attempts to deal with the onslaught of email messages that fill inboxes to the point of overwhelming their recipients, making their work and personal lives more complicated and stressful, rather than easier.
?6) Inbox Zero Action Plan
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(a) Don't leave the email client open; process email periodically throughout the day, perhaps at the top of each hour.
(b) Delete or archive as many new messages as possible, and forward what can be best answered by someone else.
(c) Immediately respond to any new messages that can be answered in two minutes or less.
(d) Move new messages requiring more than two minutes to answer and messages that can be answered later to a separate "requires response" folder.
(e) Set aside time each day to respond to emails in the "requires response" folder or chip away at emails in this folder throughout the day.
?Kind regards
Alan : )
#personalbranding #networking #business
?
Director of Finance and Operations of Finnext Financial Group | FCPA, CPA, CA
1 年Power of Rules To Move Emails Automatically and Email Inbox Zero; My Takeaway; ? 1) Please share with us whether you have implemented (a) Rules To Move Emails Automatically (b) Email Inbox Zero (c) Implemented both (a) and (b); (d) Implemented none ? 2) What are the statistics for email productivity? The average professional gets around 121 emails every day; the average office worker sends around 33 emails every day; the average employee spends 4.1 hours a day reading, writing, and managing emails; that's more than half the average workday. ? 3) Rules to move emails automatically; (a) Set up the manage email messages by using rules to move, flag, and respond to email messages automatically; you can also use rules to play sounds, move messages to folders, or display new item alerts; the easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder; you can create this rule directly from a message you've already received. ? Alan : ) ? #personalbranding #networking #business Monash University CPA Australia KPMG Monash University Malaysia