Play 8/10 - Stakeholder management in recruitment: how to communicate efficiently

Have you ever dreamt of a streamlined collaborative hiring process?? The reality is, managing diverse stakeholders' expectations and schedules can turn it into a slow-motion nightmare.?

Remember that disciplinarian manager with their sky-high requirements? Explaining them market realities and the existing choice of candidates can take up valuable time.

Then, there's the scheduling juggling act. Coordinating everyone's availability for one interview can take days, sometimes weeks. And recruiters face this all the time!

But wait, there's hope!? Let's explore ways to make collaborative hiring, whether outsourced or in-house, a lighter, faster process.

Scenarios

- Managing trade-offs can be difficult.

- Conversations with cross-functional stakeholders are scattered across multiple channels.

- Documentation is often inadequate.

- Evaluation criteria are inconsistent.

- Tracking and managing applications are challenging during mass hiring.

Actions

1) Ensures that the hiring team is on the same page with an ATS

- An ATS generally includes a recruitment dashboard where you can see different stages of the recruitment cycle.?

- This keeps cross-functional stakeholders in recruitment informed and aligned.

2) Prevents responsibilities overlap and confusion

- Assign tasks to different team members, such as recruiter, hiring manager, and interviewer.

- Make sure each role has the right permissions to see candidate info and use commenting tools.

3) Prevent Miscommunication with Collaborative Tools

- Use the ATS's features to reduce the time spent searching for candidate data in emails and chats.?

- ATS will serve as a shared project management system, where everyone can track progress and see real-time updates on applications and interview schedules.

- Enable decision-makers to access profiles, rate candidates, and send a message to the hiring team directly within the system.

4) Avoid ATS Misuse by Training Stakeholders?

- To maximize the benefits of an ATS, provide training and support to decision-makers on how to use the system.?

- Ensure they know how to navigate candidate information and utilize all the necessary features.

Expected results

- Increased consistency in communication and follow-up.

- Improved candidate experience with timely responses and updates.

- Reduced confusion and miscommunication among team members.

Dive into more tips and tricks on the Juggl website to streamline your screening.