PLANNING NEUROINCLUSIVE IN-PERSON EVENTS

Is your event neuroinclusive??

Neurodiversity is a natural variation in how human brains function, encompassing conditions such as autism, ADHD, dyslexia, sensory processing differences, and more. Designing face-to-face events that are neurodiversity affirming and neuroinclusive requires a thoughtful approach to accommodate a wide range of needs and preferences.??Events that are neuroinclusive are not just a matter of accessibility; it’s about fostering an environment where everyone can participate, contribute, and feel valued.?

Here’s why creating neuroinclusive events is so important:

• Promotes True Inclusion and Equity
• Respects the Dignity and Rights of All Attendees
• Leverages Diverse Perspectives for Greater Innovation
• Increases Participation and Engagement
• Reduces Anxiety and Overwhelm for Attendees
• Expands the Reach and Accessibility of Your Event
• Sets a Positive Example for Other Organizations
• Aligns with Ethical and Social Responsibility?

Here are useful tips to plan and prepare more neuroinclusive and neurodiversity-affirming?face-to-face events.

1. Start with Neurodivergent Input

Remember: "Nihil de nobis, sine nobis” Latin for “Nothing about us without us.”

Involve neurodivergent individuals in the planning process to gain insights into their specific needs. This can include organizing focus groups or surveys to gather feedback on what would make the event more suitable and comfortable. Consider hiring neurodiversity consultants or partnering with organizations that focus on neurodiversity inclusion.

2. Provide Detailed, Pre-Event Information

• Share detailed schedules, venue maps, speaker bios, and session descriptions well in advance. Include specific information about what to expect (e.g., noise levels, seating arrangements, social expectations). If timing is flexible, include this note in the schedule.
• Offer an agenda that outlines any sensory stimuli (like music, lighting, or crowded areas) so attendees can prepare or plan accordingly.
• Offer details about social interactions, dress codes, and even photos of the venue to reduce uncertainty.

3. Create Quiet Spaces and Sensory-Friendly Zones

• Designate areas where attendees can take a break from overstimulation. These spaces should have low lighting, comfortable seating, and minimal noise.
• Include noise-canceling headphones, fidget tools, and dimmable lights if possible.
• Use natural lighting where possible, and avoid bright or flashing lights. If lighting must be artificial, ensure it’s soft and adjustable.
• Be mindful of acoustics; avoid venues with excessive echoes or background noise. Use soundproofing or acoustic panels if necessary.
• Keep background music to a minimum, and announce any potentially loud or sudden sounds (like applause or alarms) in advance.

BONUS TIPS:

• Dietary accommodations: Provide food and beverage options that accommodate dietary sensitivities and label everything clearly.
• Respect sensory needs: Avoid strong scents (e.g., air fresheners, perfumes) in enclosed spaces.

4. Offer Multiple Forms of Engagement

• Provide various ways to participate, such as live discussions, written Q&A, and digital comment boards. This allows attendees to engage in ways that are most comfortable for them.
• Create spaces for low-pressure networking with structured activities, like themed tables or guided discussions, to reduce the anxiety associated with unstructured socializing.
• Provide color-coded badges or wristbands that indicate communication preferences (e.g., “I’m open to conversations” vs. “I prefer to listen”).

5. Train Event Staff on Neurodiversity Awareness

• Educate event staff on how to interact with neurodivergent individuals respectfully and inclusively, such as allowing extra time for responses and respecting non-traditional communication styles.
• Ensure staff can provide directions, answer questions, and guide people to quiet rooms if needed.
• Equip staff to handle sensory sensitivities (e.g., how to assist someone who may need to exit a noisy room quickly).

WANT MORE TIPS TO PLAN FOR A NEUROINCLUSIVE IN-PERSON EVENT?

Download the FULL GUIDE for FREE in our website.

WHAT'S HAPPENING NEXT?

Do check out our upcoming events!

• Community gathering for November on Conscious Ageing together with Milena Milankovics from Hekate Conscious Ageing Foundation
• Community gathering for January on “From The Golden Rule to the Platinum Rule: The Importance of Neurodiversity in the Workplace” facilitated by our very own Lana Kristine Jelenjev
• And our brand new learning series also facilitated by our co-founder Lana Kristine Jelenjev on “Differently Wired: Creating a Team Culture Where All Minds can Thrive” for January!

SUPPORT OUR ADVOCACY

We are able to provide these resources, tools and learning sessions through voluntary work. For individuals with expendable income, donations are welcome and can support us in providing our work to more parents, educators, organizations and communities specially for marginalized sectors.?

YOU CAN SEND YOUR DONATIONS HERE:?https://neurodiversiteit.nl/donate/?

HIRE US: If you are interested in bringing Neurodiversity Awareness and Advocacy to your schools, companies or organizations please do contact us directly.