The Perfect Co-Worker for You — The AI Navigator #004

Among the many challenges professionals have in the modern work environment, "not enough time" would arguably be among the most popular.

No matter how hard you work, tasks keep piling up in the "to-do" list.

"Work smart, not hard" is the new trend. Fortunately, we have lots of tips for you on how to use AI to work smarter than ever.

In this edition of The AI Navigator, you'll find:

• How to create the best PowerPoint presentations with AI.
• 5 ways to use AI at work for better efficiency.

12 AI Prompts to Create More Engaging PowerPoint Presentations

Stressing out over a presentation? Everyone does.

Work presentations often suffer from disengagement, leading to lost productivity and a disengaged work culture.

Despite advances in technology, such as video-conferencing and AI presentation tools, audience attention is still hard to capture.

To make sure everyone loves your presentation, each slide should encourage active participation, be relatable, include attractive visuals, and maintain clear organization. Easier said than done, right?

Fortunately, new AI tools offer assistance in many tasks, including creating attention-grabbing titles, crafting engaging content, handling questions effectively, and balancing text and visuals, among others.

Here are 12 prompts recommended by Forbes to streamline presentation preparation, increase engagement, and save time:

1. Suggest some attention-grabbing, catchy titles for my work presentation to draw in my audience, who will consist of [job titles].
2. I am a [job title] presenting to [job titles of audience] for the purpose of [objective of presentation]. Give me an outline for this PowerPoint presentation, [title], which will last 15 minutes. Keep it to no more than 12 slides.
3. Provide some ideas for starting my presentation with a bang, including attention-grabbing opening slides. (Once it provides the answer, write this prompt:) Repeat the above with this presentation [title] in mind.
4. Generate a list of ideas for supplementary handouts and resources to complement my presentation.
5. How can I handle or field questions about my presentation, from the audience of stakeholders effectively and confidently?
6. How can I strike the right balance between text and visuals to keep my slides visually appealing and informative?
7. Give me a list of techniques for improving readability through choosing appropriate fonts, sizes, and text formatting for my work presentation.
8. Explore some ways that I can make my presentation interactive through quizzes, polls, and audience participation.
9. Suggest some ways I can introduce and present the concept of [name of concept] to a non-technical audience.
10. What key points should I cover in a presentation about [name of topic]?
11. Provide a list of topic-relevant icebreakers that I can use to kick off my presentation on [name of topic], which will be suitable for the 30 team members who will be attending.
12. Suggest some ways I can include storytelling in my presentation.
13. Bonus prompt idea in line with the last recommendation: Create an outline for this story, and incorporate it into my presentation outline [detail list of main points from your story].

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5 AI "Hacks" You Need to Know About

We've already seen how AI is revolutionizing businesses, offering unprecedented productivity boosts, resource optimization, and innovative applications.

Yet, we bet there are still many tips and tricks haven't heard about yet. So, here are five key workflows you may have not yet tried where you can use AI to enhance efficiency:

1. Meeting Documentation: AI, particularly in natural language processing, enables real-time transcription and summary generation, eliminating the need for designated note-takers and allowing full meeting focus.
2. Copywriting Assistance: Copywriters can use technology for structure suggestions, edits, and overcoming writer's block, although human creativity and sentiment should guide the final output.
3. Social Media Content Creation: Artificial intelligence assists in content suggestions, caption generation, hashtag recommendations, and performance analysis across platforms, crucial for effective digital marketing.
4. Compliance Checks in Bookkeeping: AI streamlines bookkeeping tasks such as categorizing transactions, error detection, reconciliation, and compliance checks in expense reports, enhancing efficiency with human oversight.
5. Productivity Assessments: You can use AI to analyze large datasets to pinpoint areas for improvement, such as customer satisfaction trends, individual agent performance, and workflow optimization.

Remember, however, that when using AI, maintaining human oversight is essential to ensure final decisions and creative outputs align with business objectives.

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