Payroll implementations and reconciliation

When you need to implement a new payroll solution for your business, ensuring its accuracy is paramount. Nobody wants to be on the front pages of the newspapers!?

To ensure a smooth transition, here are a few key principles that we always follow:?

• Define the pay elements you want built, including input options, pro-rata rules and Tax/NI/Pension rules.?
• Map elements old to new, including any rationalisation of elements (many to one) that enable you to simplify your end state.?
• Confirm costing of elements with Finance teams.?

• Document element eligibility rules.?

Importantly, these should be updated over the life of the project to ensure the migration and reconciliation can latch onto these throughout the various phases of the project.?

Reconciliation of parallel runs requires definition of your success criteria, including:?

• Level of reconciliation (Element or Net/Gross).?

• Tolerance (1p, ￡1 etc).?
• Target % (e.g. 80% of all Net pay values within tolerance).?

If you are running multiple periods, the success criteria will tighten as the runs progress.?

Payroll teams want to prioritise investigating and fixing issues found in the reconciliation, not undertaking the reconciliation analysis itself. For this reason, Technoivity has developed a reconciliation tool, which works within your existing Microsoft O365 licensing and without the need for additional servers or applications. It provides detailed analysis using your success criteria for a payroll administrator as well as high level statistics for a programme board.

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