Paper-heavy processes? How are you managing around them for Cost-effectiveness?

Hello SMBs

How are you navigating through the tough economy? Are you trying to minimize your costs as much as possible? Maybe managing our documents well might save us a dime. As you know documents are part and parcel of running a company. They tend to slow down efficiency, increase costs and can also pose security risks.

Are your business processes still paper-heavy or you have embraced systems to realign and improve your processes?

Could you be still struggling with one of these document-heavy processes and still using paper documents that might be costing you an arm and a leg?

1. Your invoice processing and accounts payables: Manual data entry, slow approvals, lost invoices. Time is wasted and stressful especially where the volume of invoices is large.
2. Your Contracts and Agreements are in Paper format: You print, sign, scan and store the documents. Waste of time and paper.
3. Your Employee onboarding and HR Forms: Use of paper in hiring, payroll, leave applications and compliance. cumbersome. Waste of time, paper and is not cost-effective.
4. Your Expense reporting: Use of paper receipts, manual approvals and slow manual reimbursements.
5. Your Customer and Supplier Agreements: Using paper-based approvals slows down the process and increases costs.
6. Your Internal Memos and Reports: Are you still printing reports for internal distribution? How much is it costing you?
7. Your order processing and shipping documents: Are you still using paper orders and invoices? errors, waste of paper and time is a frequent occurrence.
8. Your legal and compliance records: Are you still retaining these in paper format? How much is it costing you in terms of storage, printing and security?
9. Your meeting notes: Are these necessary to be printed out in paper format which would cost later to be disposed?
10. Marketing and Sales documents: These are short-term printouts for a season. Brochures, catalogues and proposals. These are recurrent and can be costly.

How are you tackling these areas? If done well this would increase your efficiency, reduce costs and enhance information security. Your operation would be smoother and more efficient.

In our next conversation, we will have a look at how to tackle these issues to reduce costs and improve efficiency by eliminating the use of paper documents.

• Want to experience the same transformation? Join our Bi-weekly Paperless Workflow Workshop!

??Learn Step-by-Step how to transition from paper to digital

??Learn how to identify paper-heavy processes in your company

??Learn Tools and Strategies for digitization

??Have interactive Hands-on Activity of digitizing and creating a digital folder structure.

??Learn how to build and maintain a paperless workflow

??Manage Change within your Team.

• Purchase a copy of my E-book: An Introduction to Electronic Document Management Systems for Small and Medium Businesses. Which entails:

??What an Electronic Document Management System is

??Choosing the right Electronic Document Management System.

??How to implement an Electronic Document Management System.

??Managing change when implementing an Electronic Document Management System.

Other Resources

Cadtech Services Ltd Kenya is a Small and Medium Business supporting Organizations to simplify their transition to a paperless future.

Our services empower organizations to improve efficiency, enhance document security and adopt sustainable practices

Through transforming paper files into accessible, searchable digital formats.

Through protecting sensitive data with eco-friendly shredding solutions.

Through equipping your team to embrace paperless processes confidently.

Through optimizing workflows with cutting-edge technology.