Over 2 Years to Build a Top 10 Intranet? Really? Somebody had a Big Budget!

The Top 10 Intranets of 2022 took an average of over two years to build, but why? Why start from scratch when there are already exceptional intranets out there? Instead of reinventing the wheel, you can learn from the best, study their approaches, and replicate their success. Investing two years in such a project is not only unnecessarily time-consuming but also wasteful.

Building an intranet doesn't have to be complicated or expensive. In fact, you can manage the entire process in-house without the need for costly consultants – and we should know, we're consultants ourselves! Here's a simple four-step approach:

Educate the Steering Committee:?

The success of your intranet project hinges on a knowledgeable and empowered steering committee. Comprised of middle managers familiar with operational processes, this committee needs an "awareness" level understanding of Microsoft 365, its components, and how organizations are using the platform. (10 hours over 2 weeks)

Design an Intranet Specification:

Begin with a clear goal and scope strategy statement, which could focus on process automation, document management, corporate communications, or a combination of the three. Choose Microsoft "LookBook" templates for your intranet's top site and departmental sites. Develop and document a comprehensive intranet blueprint that identifies department sites, process sites, and resource sites, along with the M365 groups that will govern access to each site. This specification can then be put out to bid or quickly assembled in-house. (10 hours over 2 weeks)

Build the Intranet:?

Using your design specification as a guide, this phase involves assembling the intranet rather than discovering what to do. Deploy the top site, apply your company's color scheme, and make it a hub. In the active directory, create M365 groups for each employee working group (this will also generate generic SharePoint sites and connected Teams). Start with the LookBook departmental template you chose and use tools like ShareGate to "Copy and Paste" templates onto all department sites, process sites, and resource sites. Collaborate with department site owners in online meetings to enrich all the department sites with their initial content and import key documents into the new departmental SharePoint libraries. (30 hours over 2 weeks)

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