Our tips for crafting a professional resignation letter

We understand that transitioning to a new job can be both exciting and daunting. One crucial step in this process is writing a professional resignation letter. This document not only formalises your departure, but also helps maintain positive relationships with your current employer. Here’s our guide to writing a resignation letter that leaves a lasting impression for all the right reasons.

1.?Keep it professional and positive

Your resignation letter should reflect professionalism and gratitude. Even if your experience with the company wasn’t entirely positive, aim to leave on good terms. This can be beneficial for future references and networking.

Example: "Dear [Manager's Name], I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day]. I have enjoyed working here and appreciate the opportunities I have had to grow both personally and professionally."

2.?State your intent clearly

Begin your letter by clearly stating your intention to resign. This leaves no room for ambiguity and sets the tone for the rest of the letter.

Example: "I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Last Working Day]."

3.?Provide a reason (optional)

While it’s not mandatory to provide a reason for your resignation, doing so can provide context and help your employer understand your decision. Be honest, yet tactful.

Example: "After careful consideration, I have decided to accept a new opportunity that aligns more closely with my career goals and aspirations."

4.?Offer assistance with transition

Demonstrate your professionalism by offering to assist with the transition. This can include training a replacement or completing outstanding projects.

Example: "I am committed to ensuring a smooth transition and am willing to assist in training my replacement or completing any outstanding tasks during my notice period."

6.?End on a positive note

Conclude your letter with a positive statement, reinforcing your gratitude and willingness to stay in touch.

Example: "Thank you once again for the opportunity to be a part of [Company Name]. I look forward to staying in touch and wish the company continued success."

Sample resignation letter

[Your Name]

[Your Address]

[Email Address]

[Today’s Date]

[Manager's Name]

[Company Name]

[Company Address]

Dear [Manager's Name],

I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Last Working Day].

This decision has not been easy, as I have genuinely enjoyed my time here. After careful consideration, I have decided to pursue a new opportunity that aligns more closely with my career goals and aspirations.

I am grateful for the support and guidance I have received during my time at [Company Name]. I have learned invaluable skills and have had the privilege of working with an exceptional team.

I am committed to ensuring a smooth transition and am willing to assist in training my replacement or completing any outstanding tasks during my notice period.

Thank you once again for the opportunity to be a part of [Company Name]. I look forward to staying in touch and wish the company continued success.

Sincerely, [Your Name]

Final thoughts

Writing a professional resignation letter is a crucial step in your career transition. It reflects your professionalism and ensures you leave on good terms. Feel free to reach out for more advice and job opportunities!