?? Optimizing Your SAP-Driven Procurement Processes with POTENZA

At POTENZA, we specialize in enhancing your SAP procurement workflows. Today, we're spotlighting the crucial journey from purchase requisition to purchase order.?

?? Key Steps in This SAP-Powered Process:?

1.???? Event Trigger: A need for goods or services initiates a purchase requisition (PR).?

2.???? Structured Data: SAP captures and organizes requisition details systematically.?

3.???? Rules Application: Predefined business rules automate validations.?

4.???? Decision Making: Based on rules and data, Purchase Requisitions are converted to purchase order (PO).?

This streamlined flow ensures: ? ?

? Faster procurement cycles?

• The process could be initiated by a system-generated PR or by a manual PR that is created for a requirement within the company?
• Automated PRs can be activated by Material Requirement Planning (MRP)?
• Manual PRs will be facilitated for any urgent or unseen purchase requirements.?
• The procurement department will convert these PRs to POs without manually checking thousands of materials reorder quantities.?

Making the process more efficient and reliable??

? ? Reduced manual errors??

• As the PRs are converted to POs the factor of having any user entry error is mitigated.?
• Once PR is converted to the PO, the Procurement department will enter any mandatory information like Vendor information.?

? Improved spend visibility??

• The created PO’s can be configured to be approved through the system.?
• This allows us to track how the need to purchase the item is initiated and by whom.?
• The approver could obtain a clear understanding of the list of purchase orders that are pending to be released in the system?

? ? Enhanced compliance?

SAP will enable the company defined process of the purchasing process to be followed at all times.?

• Together with the strong authorization governance the purchase order approval could be defined based on?
• Even multilevel PO approvals could be defined based on business requirements?
• Once defined these can't be bypassed through the system.?

However, challenges may arise based on the nature of the business. That is where POTENZA’s expertise comes in. Common challenges that could come in this process could be as follows. The customer uses a third-party system and needs the data synced to SAP.?

1. Task notification for users to get informed on new pending work.?
2. Automatically notify the vendor of the purchase order once it is approved.?

These types of challenges could be activated through SAP standard processes or even a customized process if the standard process has limitations.?

1. Activating a workflow to notify users?
2. Initiating an SMS or E-mail on new activities?
3. Activating communication channels with third-party systems to sync data.?

No two businesses are alike, but the solutions SAP provides will streamline your procurement process to industry standards while having the flexibility to adjust for special customer needs. POTENZA can capture these exceptions and facilitate you to accomplish your GOALs..!?

Ready to transform your SAP-driven procurement?

Let's connect [email protected] and explore how POTENZA can optimize your purchase requisition to purchase order workflow.?