Optimising Your Business Workflow for a Productive 2024
Agilico (Previously YourDMS)
We are now Agilico. Please visit https://www.agilico.co.uk/ydms/ to learn more.
Welcome back! As we start the new year, we are thrilled to unveil our new identity as Agilico, a dynamic force in Managed Print, Information Management, Agile Working, and Telecoms & IT services. With a new name and look, it’s fair to say that we’re excited about what's coming next.
January is a great time to lay the groundwork for a more efficient and productive work environment. One of the ways businesses can do this is by optimising workflow. By addressing this early in the year, your business and team can reap the rewards throughout 2024.
Optimising workflow simply means finding smarter and faster ways to get things done at work. It involves identifying and eliminating bottlenecks, streamlining processes, and leveraging technology to ensure tasks are completed efficiently.
There are many benefits to streamlining your workflow:
Identify and Eliminate Bottlenecks
Reduce delays by pinpointing bottlenecks in your processes and streamlining them for smoother operations. Common bottlenecks include manual data entry, approval delays, legacy software, too much time spent on repetitive tasks, lack of visibility between teams and ineffective communication channels.
Efficient Data Entry
Perform tasks, such as data entry, just once. Enter or capture data and seamlessly share it with other systems. This helps to…
Minimise Human Touchpoints
Reduce errors and improve accuracy by minimising the number of human touchpoints in your workflow.
Ensure Consistency
When you create a standardised workflow, tasks are completed consistently - the same way, every time – which improves overall reliability.
Cost Savings
Streamlining workflows can often lead to cost savings by improving efficiency and preventing unnecessary expenses. By making work easier, your business can handle the increased workload as you grow, without having to increase the size of your team.
领英推荐
Employee Satisfaction
By automating time-consuming, repetitive tasks, improved workflows can contribute to a more positive work environment, happier, less stressed employees, and a boost in morale.
Faster Decision-Making
Optimised workflows often result in quicker decision-making processes, which is crucial for agile and competitive businesses.
Automating Processes
Now that we've established the importance of workflow optimisation, let's look at the types of processes that can be automated. The types of workflows below have had a significant positive impact on our customer’s operations.
Apex Lifts, a leading lift manufacturing and servicing company, significantly transformed its operations by optimising workflows. Facing challenges with manual and paper-based processes, Apex Lifts implemented the Agilico Accounts Payable solution, leading to a remarkable improvement in efficiency and controls. The solution streamlined invoice processing, reduced approval delays, and provided full visibility into the purchase ledger process, allowing for better tracking, control, and reporting.
Post-implementation, Apex Lifts experienced substantial benefits, including seamless integration with Sage 200, improved accuracy, and speed of processing. Working with digital documents also reduced the amount of physical storage they required. The Accounts Payable solution not only eliminated manual inefficiencies but also enabled Apex Lifts to improve expenditure controls, ensuring that invoices followed the correct approval path before payment. The company now enjoys streamlined operations, efficient invoice management, and an innovative end-to-end solution that will continue to meet its changing needs.
You can read the full case study here.?
As we start the new year, optimising your workflow will set your workforce up to succeed with faster task completion, improved visibility of documents, reduced errors, and seamless teamwork. Whether you’re ready to undertake a complete automated end-to-end project, or want to start by ?automating a simple process, making changes now can have a big impact on productivity and sets the stage for a more productive year ahead.
If you would like to find out how we can tailor workflow optimisation to Make Work Easy for your business, get in touch with Leanne Wan, Business Development Manager on [email protected], and together, we can set your business on the road for success this year.