Open Role: Project Manager(PM) for MLC

Are you passionate about event management and creating impactful experiences? Do you thrive in fast-paced environments where every detail matters?

We are looking for a Project Manager to plan, organize, and manage the Annual Made in Africa Leadership Conference (MLC) and related events.

Terms of Reference

Position Title: Project Manager - MLC

Location: Remote/Virtual/Hybrid

Employment Type: Part-time

Reports To: CEO

Introduction

The Project Manager (PM) for the Made in Africa Leadership Conference (MLC) is the lead person in the planning, organization, and execution of all aspects related to the successful implementation and outcomes of MLC. The PM plays a vital role in ensuring smooth operations and effective coordination throughout the entire conference.

About The Made in Africa Leadership Conference

The Made in Africa Leadership Conference (MLC) is the flagship event of BCA Leadership. Established in 2019, MLC is an annual hybrid event that brings together African leaders from the private, public, non-profit sectors and the diaspora. The conference serves as a platform for leaders to learn from each other, inspire one another to excel in their leadership roles, and foster valuable networking opportunities. With attendees hailing from over thirty-five countries, this two-day conference has made a significant impact on numerous C-Suite executives.

Distinguished speakers who have contributed to the conference in the past include H.E. Saulos Chilima, Vice President of Malawi (who tragically passed on in 2024), Prof PLO Lumumba, Ambassador Arikana Quao, Patrick Awuah, the founder of Africa's Harvard - Ashesi University, Allan Kilavuka of Kenya Airways, and many other notable figures. The ambition for the next three years is to triple the growth of the conference in terms of delegate count, impact, awareness and revenue.

Job Overview

The Project Manager will be responsible for planning, organizing, and managing the conference, workshops, and other events related to the MLC. This role requires exceptional organizational skills, attention to detail, and the ability to be agile. The ideal candidate will have experience in event management and a passion for creating seamless and impactful events.

Key Responsibilities

●??????? Plan and coordinate all aspects of the Annual Made in Africa Leadership Conference (MLC), including venue (in-person and online) selection and preparation, logistics, web presence, payment portal, catering, audio-visual requirements, and accommodation.

●??????? Achieve excellence in registrant experience at the event, as evidenced by an average satisfaction rating of 4.6 out of 5.0 points based on post-event registrant feedback.

●??????? Achieve excellence in sponsor experience at the event, as evidenced by an average satisfaction rating of 4.7 out of 5.0 points based on post-event sponsor feedback.

●??????? Achieve excellence in speaker experience at the event, as evidenced by an average satisfaction rating of 4.7 out of 5.0 points based on post-event guest speaker feedback.

●??????? Achieve excellence in facilitator experience at the event, as evidenced by an average satisfaction rating of 4.5 out of 5.0 points based on post-event facilitator feedback.

●??????? Develop and manage budgets for the event, ensuring cost-efficiency and adherence to financial guidelines.

●??????? Collaborate with internal teams/coaches & facilitators and external partners to design event programmes, schedules, and agendas.

●??????? Handle event registrations, attendee communications, and on-site management.

●??????? Oversee the production of promotional materials and manage media/public relations functions for the event.

●??????? Coordinate speaker arrangements, including travel, accommodation, and presentation requirements.

●??????? Ensure compliance with health and safety regulations at the event venue.

●??????? Conduct post-event evaluations to gather feedback and identify areas for improvement.

●??????? Produce internal and external conference reports after the conference; the internal report will include conference financial performance, while the external report will be a detailed report on the highlights and outcomes of the conference.

Qualifications

●??????? Bachelor's degree in Business Administration, Management, or a related field.

●??????? Minimum of 3-5 years of experience in conference or event management.

●??????? Strong project management skills with the ability.

●??????? Excellent communication and interpersonal skills.

●??????? Proficiency in event management software and Microsoft Office Suite.

●??????? Ability to work under pressure and meet tight deadlines.

●??????? Exceptional attention to detail and problem-solving abilities.

●??????? Flexibility to travel as required.

Preferred Qualifications

●??????? Experience in managing large-scale conferences and international events.

●??????? Knowledge of marketing and promotional strategies for events.