Oil and Gas: Mastering Document Production in a Remote World

In the high-stakes world of oil and gas, success hinges on an ecosystem of intricately prepared documents. Yet, for many companies the crucial process of document production remains an afterthought.

Let's delve into the production challenges posed by a remote, cross-functional workforce, and unlock the hidden productivity wellspring.

Document Challenges

Exploration reports, well bore schematics, safety manuals - these documents form the lifeblood of any oil and gas operation. When it comes to remote teams and cross-functional collaboration, however, this process can quickly stall and flounder.

Let's delve into the specific roadblocks this industry faces:

1. Collaboration Bottlenecks. Complex documents require expert input from various departments and team members. Yet, departments and their experts work in multiple locations. Remote collaboration efforts across time zones can create communication breakdowns that stall the production and approval process.
2. Information Access. Departments maintain massive amounts of detailed data. Everything from seismic surveys and risk assessments to procedure and policy documents; it's all leveraged during document production. Yet, unstructured data is difficult to locate and retrieve.
3. Productivity Losses.?Inconsistent information causes compliance issues. Emails, share drives, and version control issues slow down the process. Errors ripple through documents, driving costly rework and lengthy delays.

Document Productivity

Oil and gas teams need access to accurate information and expertise at the right time. How do you keep this information organized, accessible and secure while efficiently producing new documents?

1. Centralized Content Database. Everyone accesses the latest information, including high-resolution graphics and vector graphics. Leverage workflow to establish an expert network and keep content accurate and fresh for use.
2. Centralized Co-authoring. Everyone accesses the current version, real time, while an audit trail keeps track of changes. You keep track of progress and status. You can even leverage pre-built templates with pre-approved content.
3. Cloud-based Infrastructure. This allows project?managers, engineering teams, and subcontractors to collaborate effectively from diverse locations.
4. Security.?Robust permissions ensure the right individuals get access and can modify the documents. This keeps your information visible only to authorized individuals and SAFE FROM TAMPERING.

Industry Impact

There are many use cases that point to the benefits of document management software for the oil and gas industry. What does the research have to say about efficiency and productivity?

1. 32% improvement in team collaboration (Aberdeen Group)
2. 33% reduction in time spent searching for documents (AIIM)
3. 70% reduction in document-related errors (IDC)

In addition, McKinsey reports the global oil and gas industry could achieve cost reductions of 5-10% thorough digital transformation.

Complex Documents Made Easy?

How do we help our oil and gas clients overcome these challenges? Reduce productivity losses and increase revenue?

Let's look at AkerBP, one of the largest independent oil companies in Europe.

1. Business-Critical Document: Plan for Development and Operation (PDO).
2. Description:?Describes the development of the petroleum deposit and the consequences of the planned development measures (impact assessment). In the United States this would be the Initial Exploration Plan. In the United Kingdom, this would be the Field Development Plan.
3. Remove, Cross-Functional Team:?75 global contributors working on the same PDO document at the same time. That includes 34 different writers and 41 different reviewers.
4. The Results:?Professional-looking PDO documents faster, easier.

Ready for similar success? Learn more about?AkerBPs experience now https://www.xait.com/resources/case-studies/tp-aker-bp