Office Moving - Tricks and Tips
Office movements is also an equally herculean task as that of house movements. Starting from scouting for location to trying to identify the items to be taken to connecting with pack and move companies for quotes to updating numerous documents; internal as well as external to checking of utilities, leakages, damages etc to final movement and settle and thereafter any other issues post settling-in.
Let's break the entire process down into 3 parts
Initial Prep: 3 – 6 Months Before Moving Day
* Determine the company’s budget for the move.
* Confirm the number of employees that will be moving.
* Acquire floor plans for your old and new offices and Create an office floor plan for your new location.
* Decide whether or not you want to have employees pack their work areas.
* Contact your current and proposed building management and go over any moving rules or regulations and requirements.
* Contact a Professional Office Moving Company, Research each company and Acquire at least 3 moving quotes.
* Make sure that you are using a certified moving company.
* Review your moving insurance options.
* Once you’ve selected a company, make a reservation with them ASAP.
Near-Term Preparation: 1 – 2 Months Before Moving Day
* Meet with all employees to review the move and go over responsibilities and procedures.
* Contact building and utility services and make arrangements for telephone, internet and trash services to be transferred and set up at your new property, if needed.
* Notify all affected and interested parties about your move.
* Update your Website, Just Dial, Indiamart Listings, Zaupa Listings, Post Office, Courier Companies, Food Delivery Companies
* Work with Your Art Department (stationery, business cards, signs, etc) and also Update Advertising
* Update ROC, State and Local business registrations dept.
* Purchase moving/packing supplies if you are planning on doing your own packing. This list should include: boxes, paper, tape, markers and label.
领英推荐
2-3 Days Before Moving Day
* Distribute labels, cartons, and packing materials supplied by the moving company and begin packing non-essential items.
* Compile an inventory list. Organize this by room/office and boxes within the room. Make note of every piece of furniture, artwork, and miscellaneous items. Include your technology equipment that will be relocated as well.
* Label all furniture and items to be moved.
* When your floor plan is labelled and ready, Name the rooms/offices and label everything being moved with its destination room. This will increase the efficiency of the unloading process.
* Make sure that everything is packed into labelled boxes.
* Make sure the furniture is labelled and accessible to the movers.
* Double check to make sure that utility services have been taken care of.
* Arrange parking and elevator reservations, if required, at both the point of origin and the destination.
* If the movers are handling your technology equipment, be sure that all units are backed up, powered down, and ready for transit.
Moving Day
* Coordinate with the building engineers to make sure the loading dock is ready and the elevators have their protective padding in place.
* Meet the moving crew at the point of origin.
* Provide copies of floor plans to everyone.
* Be on hand to answer any questions from the movers.
* Make sure all pathways and clear and safe.
* Clean up the old office as you go.
If you are doing your own packing, follow your office moving checklist to account for everything. Try to being unpacking before your full staff comes back to work to make the environment more welcoming.
Have an open box for last minute items. We like to call this the ‘NOW’ box. It should be the last box out and the first box in. Put things like the remotes, keys, some common hand tools and any nuts and bolts, screws and any other loose parts that you will need right away at the new place. ________________________________________________________________________
Now imagine a company that can take away all your worries mentioned right at the top of this article about Office Movement; A dream come true right.
Just click on the given Url to connect and Voila!!! All your worries about the herculean Office Movement will be managed by the Genie of the magic lamp