Office Moving Tips – Top Tips For Moving Your Office

Planning for an office move can be the difference between a very hectic relocation and a smooth transition. We have pulled together the following top tips that we hope will help your office move or other business relocation go smoothly. Our next tips will help ensure the move is on time and within budget.

Ensure Your Space is Appropriate?

Our first tip to start this article is to ensure you have chosen the appropriate space. When planning to relocate, your new office space needs to be right for you, your team, and business. Before signing over on your new area, ask yourself a few questions such as: Will this space enable my business to grow? Will this space provide a better working environment for my team? Is the new space cost-effective? If you answer ‘yes’ to these questions, you can have faith you are making the right decision.?

1. Create an Estimate For Your Budget?

Office relocation can be incredibly costly; therefore, it is essential to estimate your relocation budget accordingly. You can create a spreadsheet with all anticipated costs, which you can review and update throughout the move. By doing so, it will help you keep track of all finances regarding the office move. It will help you decide what you do and do not have the budget for. This will avoid any unnecessary charges arising.?

1. Create an Office “One-Pager”

We advise you to create a handy, digestible one-pager with all the relevant details of your new office once you have settled in. This can include key dates such as preferred moving date, lease termination, new lease signings, and completion dates. You should also include key contact details at your new office and office dimensions, including electrical outlets and storage space. Be sure to share the details with key individuals within your business to ensure everyone is kept up to speed with the move’s logistics.

1. Project Manager and Planning Team

It takes more than one person to make sure the office move goes smoothly. We suggest considering recruiting an internal project manager who will be in charge of the move. The nominated person will serve as the office coordinator. They should be organised, have authority within your business, and make decisions when necessary. When you choose your project manager, you should focus on recruiting the rest of the project planning team. The project manager and their team will ensure all bases are covered when moving, and nothing has been forgotten. This team should be a trusted group of people within your business. They should have confident relationships with all members of staff. It would help if you were sure they are on board with the move and are all for moving the office to its new location.

Create the skeleton of an initial project for your team. This plan should include and list every task that needs to be completed to support the move, who will be responsible for each job, and when each task should be completed. It would be best if you asked the team to pull together a list of their concerns or questions. You can then work with your project manager to answer all of these questions and concerns and produce a condensed FAQ guide for all your employees.

1. New Floor Plan

Create a new floor plan for your office space ahead of the moving in day. The key is to familiarise yourself with the new space and its surroundings thoroughly.?A few things to consider are:

• Dimensions?
• Electrical outlets?
• Requirements of your team
• New furniture?

As you create a floor plan, include key operational areas such as meeting and board rooms, kitchens, staff workstations, storage, and?telephone systems.

1. Maintain Productivity?

This cannot be easy during an office move. However, it is important to keep spirits high and provide reassurance where necessary.?Some way you can stay productive includes:

• Pack non-essential items early on in the process and devise a detailed floor plan where everything will go in the new office to ensure that these key tasks aren’t left to the last minute.
• Bring in external experts to pick up jobs you can’t easily do to minimise risk and ensure your employees aren’t spending too much time away from their actual jobs.
• Keep everyone informed throughout the entire process and allow them to ask any questions/address any issues.

We hope these tips have helped give you some valuable tips. Do you need experts near the London area to help with moving offices? Our experts specialise in IT office moves and are happy to answer any queries you may have. Call a member of our team on?0207 630 6094?or email us at?[email protected].?