Results of NEXA-Supported CMMS Selection Process:
- Drafted a URS with more than 725 data points from various global stakeholders and disciplines
- Implemented a phased elimination system and a weighted scoring mechanism removing subjectivity from the process
- Coordinated 14 CMMS providers through each phase of this scoring and assessment process
- Streamlined information management with NEXA acting as the single point of contact
- Generated a detailed report capturing the process and results
- Utilized the above information to help the client select the most appropriate CMMS for their needs
- Executed vendor selection process over a 6-8 week period
Benefits of Selecting a New CMMS:
- Streamlined workflows through automation and elimination of manual processes
- Improved asset management with a centralized database for tracking and optimizing assets
- Enhanced maintenance planning and scheduling for timely task execution and increased asset availability
- Real-time access to maintenance data and insightful reporting for data-driven decision-making
- Efficient inventory and spare parts management processes
- Mobile accessibility for technicians to access and update information on the go
- Integration with other systems, such as ERP and IIoT, for seamless data exchange and holistic visibility
- Overall, one standardized asset management approach
Quality Improvements Implementing a New CMMS:
- Standardized Processes: Implementing a new CMMS allowed for the establishment of standardized maintenance processes across the organization, promoting consistency and quality in work execution.
- Enhanced Preventive Maintenance: A new CMMS enabled the scheduling and tracking of preventive maintenance tasks, reducing the risk of equipment failures and improving overall equipment reliability and quality.
- Better Root Cause Analysis: The availability of comprehensive maintenance data in a new CMMS allowed for effective root cause analysis of equipment failures, leading to targeted improvements in quality and reliability.
The NEXA team worked closely with the global CMMS selection team to create a detailed User Requirement Specification (URS) that covered current processes, future objectives, and required technologies. This collaboration involved engaging with various stakeholders, including Engineering-Maintenance, Calibration & Facilities, IT, and Quality.
The URS thoroughly evaluated the capabilities of the existing system, exploring potential improvements for a more robust CMMS. The selection process prioritized cutting-edge technologies such as IIOT and Factory 4.0. Achieving seamless integration with current systems was essential for building a unified ecosystem.
The selection process followed a three-phase approach:
- Phase 1: Involved a detailed user requirement assessment tailored to the client’s needs, which was distributed to 14 CMMS providers for completion. After reviewing the results and implementing a scoring matrix, suitable CMMS service providers were identified for the next phase.
- Phase 2: From the initial 14 systems, four vendors progressed to Phase 2, which involved a 90-minute demonstration followed by a 30-minute Q&A session. The client and NEXA worked closely, sharing a comprehensive agenda with CMMS providers two weeks before the demonstrations. Results were compiled into a detailed report using a scoring matrix. Based on these results, demonstration performance, and other relevant factors, the pool of CMMS providers was narrowed down further leading into Phase 3.
- Phase 3: In the last phase, chosen CMMS providers received the client’s complete URS for their review and completion. The finalized URS was then carefully evaluated, and a final demonstration was requested to showcase specific system aspects. This step preceded the final decision-making process, involving agreements, pricing negotiations, and implementation planning.
Whether you want to update your current database, integrate with Business Intelligence tools, or migrate to an entirely new system, NEXA has the expertise and in-depth knowledge of the CMMS landscape to tailor a solution that's ideal for your business needs. Learn more about our CMMS services here and request a quote today: https://ow.ly/4i1i50THPZN
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