National HVACR Education Conference: Gaining Approval to Attend

As technologies evolve, so must the training we provide. However, HVACR instructors simply can't teach what they don't know.?

The National HVACR Education Conference was conceived nearly two decades ago with the sole intent of providing a valuable resource to help educators stay current with industry advancements. The conference has been successfully living up to its vision since 2007. However, to attend this event and benefit from all it has to offer, you'll likely need your administrator's approval to make it happen. From approved time off and class coverage to financial support such as hotel, travel, conference registration, and other travel-related expenses, there are many moving parts that must operate together seamlessly.

To effectively communicate the many benefits of attending this event to those who will ultimately decide whether or not to approve your request, we recommend that you thoroughly review the list of sessions that will be offered and the exhibitors that will be represented at the conference. This will help you customize the enclosed sample letter, which details the classes you plan to attend, the exhibitors you will visit, and the overall benefit of having you be a part of the conference.?

If you have any questions, please feel free to contact a member of our team at 800-394-5268.

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Dear [Administrator’s Name],?

The HVACR industry is undergoing unprecedented changes driven by technological innovations aimed at improving system efficiency and overall performance, while promoting environmental sustainability. Adapting our program to reflect these changes is necessary to help ensure the continued success of our program and the future success of the students we serve.?

To navigate these changes, HVAC Excellence has been actively engaging with leading manufacturers and organizations that are at the forefront of these innovations. Many of these experts will participate in the upcoming National HVACR Education Conference —a premier event specifically designed for HVACR educators and trainers. This conference provides an opportunity to connect with the United States Department of Energy, industry-leading manufacturers and associations, all dedicated to helping us incorporate these advancements into our programs.?

In an effort to help accomplish the goals of our training program, I am seeking authorization to attend the National HVACR Education Conference. This event will allow me to meet with representatives from a wide range of manufacturers, associations, organizations, and government agencies in one centralized location. My primary objective is to help ensure that our program remains aligned with the latest technological advancements, enabling our students to graduate with the skills necessary for success in the evolving HVACR industry.?

I have carefully reviewed the conference schedule and have identified the sessions that will be most beneficial to our program and students. I plan to attend the following sessions:?

·???? [Insert a bulleted list of the sessions you will attend]?

Upon completion of each session, I will receive continuing education hours, and I will provide the administration with verification of such upon my return.?

With a significant number of leading organizations exhibiting at the event, I have also identified manufacturers, associations, publishers, and standards organizations that can provide the resources necessary for our program's evolution. My intention is to engage with them to review our current program and compare it to the recommended competencies, curriculum, equipment, and resources needed to stay up-to-date.?

Upon my return from the conference, I would be happy to share what I have learned with the administration, my colleagues, and members of our advisory board.?

I have enclosed an estimate of the costs associated with attending the conference. I am willing to use a portion of my allocated budget or Perkins funding to help offset these expenses.?

Thank you for considering my request.?

Respectfully,?

[Your Name]

Estimated Cost

Registration: See Website

Sessions: Included In Registration

Exposition: Included In Registration

Breakfast: Included In Registration (Mon-Wed)

Lunch: Included In Registration (Mon-Tues)

Dinner: See Options

Coffee, Tea, Soda: Included In Registration (Mon-Wed)

Hotel: See Rates

Airfare:

Airport Parking:

Mileage:

Shuttle To Hotel: Free Hotel Shuttle

Total: $