NAAC- General Terms, Constitution of IQAC, Function of IQAC, SOP of IQAC, Committees for NAAC Documentation,

FEW TERMS NEED TO BE UNDERSTOOD:

1. QlM matrix: Qualitative ( Descriptive Question)
2. QnM matrix: Quantitative ( Objective data in excel sheet)
3. SSR: Self Study Report
4. SSS: Student Satisfaction Survey
5. IQAC: Internal Quality Assurance Cell
6. Programs: Degree or diploma Programs (like B. Pharm, MBBS, BDS)
7. Course: Subjects in program( like Pharmaceutics, Human Anatomy, and Physiology).
8. Consultancy: Providing expert knowledge/advice or making high end research equipment's/ R&D projects available to a third party; for a fee.C

CONSTITUTION OF IQAC

• Chairperson: Head of the Institution
• A few senior administrative officers.
• Three to eight teachers.
• One member from the management.
• One/Two nominees from local society, Students and Alumni
• One/Two nominees from Employers/Industrialists/ Stakeholders
• One of the senior teachers as the Director of the IQAC.

FUNCTIONS OF IQAC-INTERNAL QUALITY ASSURANCE CELL

• Development and application of quality benchmarks.
• Setting parameters for various academic and administrative activities of the Institutions;
• Facilitating the creation of a learner-centric environment conductive to quality education and Faculty development to adopt the required knowledge and technology for participatory teaching and learning process;
• Dissemination of information on various quality parameters to all the stakeholders.
• Organization of intra-and inter-institutional workshops and seminars on quality-related themes and promotion of quality circles.
• Documentation of various programmes/activities leading to quality improvement.
• Acting as a nodal agency of the institution for coordinating quality-related activities, including adoption and dissemination of the best practices;
• Development and maintenance of institutional database through ERP/MIS for the purpose of maintain and enhancing institutional quality.
• Periodical conduct of Academic and Administrative Audits along with their follow-up activities and
• Preparation and submission of Annual Quality Assurance Report (AQAR) as per the guidelines and parameters of NAAC.

WHAT IS SOP

• The tenure of IQAC will be for a continuous period of 2 years from the date of appointment.
• The Meeting of the IQAC will be conducted quarterly. The quorum for the meeting shall be two-third of the total number of members. Additional meetings may be held as and when required.
• IQAC Coordinator in consultation with the chairperson will decide the agenda and send communication to all members. The date, time, venue and agenda of the meeting will be communicated to the members at least one week in advance.
• Minutes of the meeting will be sent to the members by e-mail and uploaded to institutional website also
• The agenda, minutes and action taken reports will be documented in hard and soft copy formats.
• Academic and Administrative audits will be done after completion of the academic year/Semester. The Schedule of the audit will be finalized by the chairperson after discussion with the members during the IQAC Meeting. Audit Reports submitted by the audit will be sent to the departments for corrective action.
• AQAR will be prepared and discussed during the IQAC meeting. Finalized AQAR will be placed before College Council for the approval and the approved AQAR will be submitted to the NAAC after cycle 1 of accreditation.

COMMITTEES FOR NAAC

• Academic officer/ Academic In charge- Overall in-charge and responsible for academic related activities of the institute.
• Examination- all exam related activites of the institute.
• Class Coordinator/Teacher- Responsible for data compilation all class related activites(for all subjects). Identification of slow learner and advanced learner based on their performace in first sessional examination/ Performace in class/practical's is also responsibility of class coordinator. Coordinator shall keep a view on course plan, course files and compile as and when required at the end of session/at the time of academic audit etc. as instructed by HOI/HOD
• Lecture/Class Adjustment Committee- arrangement of all the classes when teachers are on leave/in certain situations in coordination with HOD/HOI.
• Attendance Record ( Biometric/Manual as per requirement of respective Regulatory agency/University)- Keep the attendance records for all subjects and ensure that the entire document is completed( No of lecture should not be less than the prescribed hours) and signed by the respective teachers. Attendance record must be maintained according to University Rules.
• Time Table/work Load- Compile all the time tables for the last five years.
• Academic Calendar- Preparation of Academic calendar and Maintain Record.
• Activities/Data Compilation for slow and advanced learners- Compile all the documents concerning additional support provided for slow learners( tutorials/extra classes/question banks, assignments to improve. Special assignments/Motivation to take part in advanced scholarly activites for the last 5 years.
• Competitive Exam Related Activities- Documents for the activities, notes and other helps provided to students.
• Research Coordinator- All research and development/IPR generation/Publication Ethics/Research policy related activities of the institute.
• Training Cell ( Industry/Hospital) Placement Cell, Personally Development Activites and Career guidance.
• Alumni Association committee- Make both soft and Hard copy of the members of the alumni association which should have all the information of the alumni ( current job/position, contacts etc.) Also conduct meeting of all alumni once a year.
• Anti-Ragging committee/Anit-Ragging Squad- Compile all the incidents occurred and the actions taken.
• Disciplinary Committee- Maintain overall discipline in the institute.
• Awareness Camp/Extension/Outreach Activities- Maintain all documents for last five years.
• Excursion cum Educational Tour- Conduct the educational tour and documentation of same.
• Cultural Committee- Coordinate all cultural activities and compile all the documents( events, programs, certificate, winner etc.) and submit the hard copy of the same.
• Sports Committee/Yoga/Fitness Club- Coordinate all sports activites/Yoga activites and compile all the documents( Events, programs, certificate, winner etc.) and submit the hard copy of the same.
• Mentor Mentee System In charge- Distribution of students to respective mentors, collect all the mentor forms, check the entries and arrange according to the class and submit it in separate file.
• Academic/other ( Co-curricular) Achievements of Faculty/Students-Maintain all the records.
• Abstract/paper/workshops/conferences ( Students)- To collect the data of all courses and make the file separately.
• Entrepreneurship Development Cell Committee- Coordinate all activites regarding entrepreneurship in Institute.
• Academic- Industry Interaction Cell- Make liaison with industries for interaction with institution for guest lectures, preparation of MOC interview of students and facilitating placement at UG/PG level/Research Collaboration
• Laboratories In Charge- all aspects for smooth functioning of lab and record keeping. Maintaining stock register of consumables, display maintenance register for equipment, log book

Article By: Dr.Vishal Chaudhary, IQAC Co-coordinator Sankalchand Patel University (SPU)