The Myth of Multitasking: Why Doing Less Can Help You Achieve More

Are you one of those people who wear the title of “multitasker” like a badge of honour? If so, I get it.

The ability to juggle tasks has long been celebrated, especially among women who often balance a dozen things at once—work, family, friendships, community involvement, and let’s not even start on the endless to-do lists. But here’s the kicker: research shows that multitasking doesn’t actually make us more productive; it’s more like letting air out of your tyres slowly and surely, eventually leaving you stranded on the side of the road.

Instead, real productivity lives in presence mastery—giving your full attention to one task at a time. And no, it’s not just a catchy phrase; it’s a way of working and living that can change everything from your stress levels to your performance at work. So let’s talk about why multitasking has a bad reputation and how single-tasking can bring you clarity, energy, and maybe even some of that elusive “me time” we all crave.

The Science Behind the Myth: Why Multitasking Doesn’t Work

Before you toss out the idea that multitasking isn’t doing you any favours, let’s dive into what research tells us. Stanford University conducted a study that hit the nail on the head: multitaskers aren’t just less effective, they’re also less efficient. People who pride themselves on juggling multiple tasks at once were not only slower to complete those tasks but often made more mistakes. Why? Because our brains aren’t wired to handle multiple complex tasks at the same time. Each time we switch from one task to another, we’re “task-switching,” not multitasking. And that constant switcheroo? It comes at a cost.

Imagine it this way: your brain is like an old-school dial-up connection (yes, remember those?). When you’re focused on one task, it’s humming along smoothly. But when you switch from answering emails to attending a Zoom meeting, then back to emails, it’s like that dial-up screech every single time you refocus. The brain needs a moment to get back in gear, which takes up mental energy, making you feel exhausted by the end of the day. Sound familiar?

Task-Switching and Cognitive Fatigue

Every time we shift between tasks, our brains experience cognitive “lag.” This lag not only tires us out but also clouds our ability to remember details, make connections, and think creatively. Let’s be real: how many times have you started writing an email, only to remember halfway through that you forgot a key point from your last meeting? Or maybe you’re deep in work mode, only to get pinged by a text, and suddenly your productivity train has veered way off track.

The American Psychological Association found that task-switching can reduce productivity by as much as 40%. That’s right, 40%! Imagine what could be done with those “lost” hours if we gave our undivided attention to one task at a time. This is where presence mastery steps in...

Embracing Presence Mastery: The Antidote to Multitasking

Presence mastery is essentially the art of being here, now—focused, grounded, and engaged with one task. This isn’t about being some mystical monk; it’s about practical, focused engagement with what’s right in front of you. When you’re fully present, you’re not just more productive, but the quality of your work improves. You get into a state of flow—a psychological sweet spot where everything clicks, and you’re working at your highest potential.

Presence mastery does something else too: it relieves stress. It’s the difference between feeling scattered and feeling centred. When you focus on just one task, the mind doesn’t feel as stretched, and there’s a sense of accomplishment when you finish. It’s amazing how a simple mental shift can reshape the way you work—and live.

How to Practice Single-Tasking with the Pomodoro Technique

Ready to give single-tasking a shot? Let’s talk about a popular method for presence mastery: the Pomodoro Technique. Named after the tomato-shaped kitchen timer (who knew?), this technique helps train your brain to focus on one task for a set amount of time.

1. Choose One Task: Pick a task that you can sink your teeth into, ideally something that requires focus and attention.

2. Set a Timer for 25 Minutes: Work on that one task for the entire 25 minutes without interruptions (yes, that means no checking texts or emails).

3. Take a Short Break: Once the timer rings, step away from the task for 5 minutes. Stretch, grab a coffee, or simply breathe.

4. Repeat: After four rounds, take a longer break—15 to 30 minutes.

This technique works because it gives you dedicated time to work deeply on one thing, while also offering regular breaks so you don’t burn out. You’re building a muscle, and with time, your focus and productivity will increase.

The Surprising Benefits of Presence Mastery

When you start to focus on one task at a time, something magical happens: your work feels more engaging. You’ll find yourself completing tasks faster, and the quality of your work may surprise you. The benefits extend beyond work, too. Imagine sitting down to a meal and actually tasting the food, savouring each bite without the distraction of screens or buzzing notifications.

Here’s what you can expect when you embrace presence mastery:

Increased Productivity: With focus comes efficiency. You’ll accomplish more in less time and with less stress.

Greater Creativity: When your mind isn’t constantly switching gears, there’s more room for creative ideas to emerge.

Reduced Stress: Presence mastery is like a mini mental vacation; your mind gets a break from the usual chaos.

Enhanced Well-Being: When you’re truly present, you enjoy experiences more fully, leading to a deeper sense of satisfaction.

Presence mastery doesn’t just make you a better worker; it makes you a better friend, partner, and parent because when you’re with people, you’re really with them. There’s a reason why people feel better around those who are fully engaged—it’s grounding, and it inspires others to do the same.

But What About My Long To-Do List?

I can already hear some of you saying, “That’s all well and good, but my to-do list is longer than the last season of my favourite show.” Fair point! Life is full, and we often feel the pressure to get everything done now. But remember, Rome wasn’t built in a day, and neither is a meaningful, productive life.

If your list is overwhelming, try this: pick the three most important tasks for the day. Focus on those with presence and intention. When you finish each one, give yourself a moment of acknowledgment. It’s amazing how completing even a small task can give you a boost.

Small Shifts for a Big Impact

Here are some other quick changes you can make to enhance your focus and embrace presence mastery:

1. Turn Off Notifications: Your phone’s buzzing can wait. Silence those notifications and reclaim your focus.

2. Batch Tasks: Group similar tasks together to avoid unnecessary task-switching. Check emails at designated times instead of constantly refreshing your inbox.

3. Set Boundaries: Let colleagues, friends, and family know your “focus times.” Many people will respect it if they know when they can expect your full attention again.

4. Prioritise Self-Care: Ever notice how much harder it is to focus when you’re running on empty? Rest, hydrate, and move your body. When you feel good, it’s easier to stay present.

An Invitation to Try Single-Tasking Today

I’d like to extend a challenge to you: pick one task and commit to giving it your full attention for 25 minutes. Just one task. Notice how you feel as you give it your all, and then take a short break. Repeat this for a few days and see what shifts. This isn’t just about productivity; it’s about reclaiming a bit of sanity in a world that seems to demand that we do everything, all at once, all the time.

You might just find that single-tasking brings you the calm, clarity, and accomplishment you’ve been seeking. Give it a try—who knows, this small shift might be exactly what you need to get more out of each day.

And if you do try it, let me know how it goes! I’d love to hear about the impact of presence mastery in your life. Here’s to achieving more by doing less, one mindful moment at a time!

Your Coach

Stephanie