My AGM Questions to M&S: How Does 'Digital First' Put Shareholders and Their Rights First?

Tomorrow (Tuesday 2nd July 2024) is the Marks and Spencer AGM. M&S is not only one of the 700 UK-listed companies in my portfolio, it is also a company I have LOVED since I was a 9-year old child in Canada. As you can see from the receipt below for ￡338.49 for granny knickers ?? all for me, my devotion to M&S had never wavered. Until now. For over a year, I have not set foot in an M&S shop or have gone online. Do you know how hard that is for me? Before a train journey - I would pop into the M&S at the station for food for the journey. Percy Pig and Colin the Caterpillar cravings, needing new tights, night gown, an affordable cashmere jumper, new planters - I headed straight to dear old M&S, at a nearby shop or online. I was obsessed with M&S and spent spent spent there.

Last year, with the lifelong shareholder advocate and Co-Founding Member of The Engagement Appeal - TEA , Danny Wallace , we raised questions and concerns about M&S 'digital first' AGMs and the terms of the now lapsed Shareholder Voice petition . These concerns were subsequently picked up by The Times , This Is Money / Daily Mail , The Guardian , Investors' Chronicle and other publications in the days running up to the 2023 AGM. It's a shame that the retail shareholder associations that endorsed the Share Your Voice campaign failed to raise obvious questions to M&S prior to the campaign launching on 1 April 2023. Retail shareholder groups MUST DO BETTER to look out for the interests of all shareholders and companies as a whole. TEA's questions and concerns may be found here: https://teaxall.org/sharing-our-voice-questions-on-the-details-of-the-share-your-voice-campaign/

In M&S own words, "this year’s meeting will remain digital" but "if a shareholder wishes to attend in person, there will be seats available at our Support Centre." M&S AGMs used to bring together up to 700 shareholders. Why they wouldn't continue this amazing tradition and grow it every year both IN-PERSON and ONLINE, I cannot understand. Think Warren Buffett. Berkshire Hathaway's AGMs every year attracts and accomodates 70,000 to 80,000 loyal shareholders in person. As such, my personal #noknickers campaign (no M&S knickers that is) continues. Below are the questions that I posed to M&S on Friday, which I hope the Company will address at the 2024 AGM:

1. Virtual AGMs are not legally recognised in the UK.?Apart from including a physical address in your notice of AGM, please could you explain how M&S’s ‘digital first’ / ‘digitally enabled’ AGM is compliant with UK legal requirements and best practice guidelines laid out by regulatory bodies, governance and proxy advisory agencies who advocate for hybrid AGMs?
2. I understand that hundreds of shareholders used to attend your AGMs.?How many shareholders attended your 2015, 2016, 2017, 2018 and 2019 AGMs??Given the historic high attendance numbers and clear interest from shareholders to attend in-person, has the company considered continuing to cultivate this tradition as well as offering the option to attend online??
3. You have a ‘leading radio and television broadcaster, Anita Anand, acting as shareholder advocate to ensure shareholder views and questions are put to the Board. Is Ms Anand a M&S shareholder and was the role of shareholder advocate advertised so that other shareholders could apply for this? What is the criteria for being a shareholder advocate??
4. ‘Digital first’ AGM costs:?Is Ms Anand receiving payment for her role as shareholder advocate?? If so, what is the cost for this, and how is this cost justified given that customarily the Chair of the Board is also the Chair of the meeting and has the responsibility of presiding over the session and ensuring that shareholders’ views are put to the board??Also, what is the cost for setting up and running your ‘digitally enabled’ AGM, including studio and production costs?
5. In reviewing your 2023 and 2024 Annual report, I remark that as of 1 April 2023 M&S had 131,726 registered holders, and that as of 30 March 2024 this had gone down to?122,264. ?Please could you explain what happened to the 9,462 holders that come off your register?between 2023 and 2024, and are they private individuals or nominees / institutions? Also, given M&S' advocacy for shareholder democracy, including last year's Share Your Voice campaign led by Chair, Archie Norman, how would you expect all your effort to be reflected on your share register? (Question sent on Monday 1st July)

I had also posed the following question regarding shareholder voting rights, which both M&S and interactive investor (ii) have both said was a glitch and misunderstanding rather than an omission, and I will give them the benefit of the doubt, largely because of my positive experience to date with ii. I think that they believe in shareholder democracy and are working hard to deliver on this:? I hold shares in nearly 500 companies via interactive investor, and between April to June 2024, I had no difficulties exercising my shareholder right of requesting to attend AGMs via the ii proxy voting platform run by Broadridge, and I have been able to receive letters of representation without issue.?However, with the M&S AGM, my request for a letter of representation to attend has been rejected.? Please could you explain why this shareholder right has been removed by M&S on the ii platform?

Finally, as part of my and TEA's ongoing 2024 AGM attendance process of posing companies a set of questions in relation to inclusive investor engagement, especially with Gen Z, I welcomed M&S participation in our survey found here: link.

Let's see what M&S AGM will be like. I shall be there in person. More to follow.