Must-Know Features of Zoho People for Efficient HR Workflows

HR management means managing several tasks that can overwhelm even the most organized teams. From onboarding new hires to tracking performance and managing leaves, the list of tasks is endless and often complex.

What if you could simplify all these processes and ensure everything runs smoothly?

Yes, you can! With Zoho's comprehensive tool for HR management - Zoho People.

It will make sure you have a tool that takes all the hassle of HR management away. It offers a complete set of tools and features that make managing HR tasks effortless. Even if you are a small business or a large organization, this platform is designed to make your workflows simpler and allow your HR team to focus on what matters - your people.

In this article, we'll discuss the must-know features of Zoho People. These features are not just designed to make your job easier but to change the way you handle your HR tasks. Let us explore how this tool can help you achieve a more organized and productive HR department.

1. Manage data efficiently

You can easily collect data and secure storage with Zoho People’s employee database management system. Set up your organization and maintain all employee records in one central location. This offers easy access and management of critical HR data. Centralized data helps avoid duplication and errors. You can quickly retrieve information and make HR processes smoother.

2. Effortless HR management

Zoho People provides a complete set of tools for HR staff and employees. You can manage shifts, track attendance, and handle leave requests with ease. Further, you can also automate repetitive tasks to save time. Employees can access the system on the go which ensures productivity even outside the office. Overall, the platform keeps everyone updated and aligned.

3. Structured onboarding

The platform allows you to start a structured onboarding process for recruits. You can use the new hire portal to introduce company policies and procedures. Further, it lets you customize workflows and checklists to suit your organization’s needs. Plus, your team can track the status of each new hire with status-view reports. With all these features you can ensure a positive and organized start for new employees.

4. Performance evaluations

Zoho People lets you manage performance reviews with its robust evaluation tools. You can give and receive continuous feedback to promote growth. You can use modules like Key Result Areas (KRA) and goals for targeted assessments. Further, you can also customize appraisal cycles to fit your organizational structure. For better performance, track progress and identify areas for improvement.

5. Corporate Learning Management System (LMS)

Zoho People’s LMS is an intuitive platform for creating and managing training programs. You can develop courses tailored to your organizational needs and track employee progress and completion rates. It helps your team acquire new skills and stay updated. Ensure continuous learning and development within your organization and boost overall performance with Zoho LMS.

6. Case management

You can easily manage HR queries with Zoho People’s case management feature. Employees can easily initiate queries through a user-friendly interface. HR can sort, track, and resolve issues promptly. This promotes smooth communication and quick problem resolution. Plus, it increases employee satisfaction and efficiency in handling HR-related queries.

7. Employee self-service portal

With Zoho's employee self-service portal, your employees can view and maintain their records independently. They can apply for leave, submit approvals, and update personal information without HR intervention. This reduces dependency on HR staff and increases autonomy and efficiency. Zoho People lets your team follow a proactive approach towards their HR needs.

8. Document management

You can manage and share HR documents effortlessly with Zoho People. Your HR team can store offer letters, contracts, and policy updates in a secure central location. Further, they can also sort, organize, and share files easily. The platform also allows you to use e-signature integrations for efficient document handling. This feature keeps all HR documents accessible and well-managed and reduces clutter.

9. Customization

You can customize Zoho People to fit your organizational needs with extensive customization options. You can create custom forms, fields, and workflows specific to your industry. You can also design tabs and interfaces that align with your business processes. Make the system work the way you do and enhance usability and relevance. Further, the platform is very flexible which ensures that it meets your exact requirements.

10. Advanced analytics

Zoho People allows you to gather meaningful insights about your workforce with advanced analytics. Your HR team can measure key metrics such as attendance, performance, and leave trends. Further, it allows you to identify bottlenecks and areas for improvement. This data helps you make informed decisions based on data-driven insights. This feature lets you improve HR processes and organizational performance through continuous monitoring and analysis.

11. Mobile Accessibility

Stay connected on the go with Zoho People’s apps for iOS and Android. Employees can apply for leave, log time, and clock in/out from anywhere. This offers uninterrupted HR operations and flexibility in managing tasks remotely. It further increases productivity and maintains smooth HR functions regardless of location.

12. Third party integrations

You can integrate Zoho People with various Zoho and third-party applications. It enables smooth data flow and communication between systems. This way, you can eliminate the need to shift between multiple apps. This increases overall efficiency. Further, you can ensure that all your HR tools work together smoothly.

13. User access management

Control access to documents and modules with Zoho People’s user access management. It allows you to define permissions and roles within the organization. You can use IP and geo-tracking for validation and security. This ensures secure and appropriate access to sensitive information, and you can protect your data and maintain confidentiality with robust access controls.

Conclusion

To sum up, incorporating Zoho People’s features can completely transform your HR management. It will make them more efficient and less cumbersome. By centralizing employee data management, simplifying onboarding processes, and effective performance evaluations, the platform allows your HR department to operate smoothly. The platform’s robust case management and self-service options contribute to a more organized HR experience. This promotes a quicker issue resolution. Overall, Zoho People not only simplifies HR tasks but also transforms them into strategic management that drives organizational success and employee satisfaction.