Move Office 365 subscription to another account

Many businesses and individuals face the need to move an Office 365 subscription to another account for various reasons. Whether it is to change the ownership of a company, or restructuring, or migration of a personal account. Whatever the reason may be, it can be very complicated to perform this process. This guide will help you by giving you a step-by-step approach and ensuring that you have all the necessary information to migrate successfully.?

Why Should Users Move Their Office 365 Subscription??

There are several reasons why users may want to transfer the Office 365 subscription:?

1. Change in the ownership of a company: An organization may need to upgrade or switch its subscriptions during mergers and acquisitions.?
2. Transfer or departure of an employee: In cases where employees leave or change roles in an organization, they would have to transfer their Office 365 subscription.?
3. Account consolidation: Users who have multiple accounts would want to consolidate everything under one account. This would make the management of files and other documents simple.?
4. Compliance: The transferring of subscriptions may need to comply with regulatory frameworks.?
5. Restructuring of the IT department: When IT is restructured, they would need to migrate subscriptions for better control over the resources.?

Users need to understand the reasons why they want to migrate in order to get the best guidance throughout the entire process.?

Things to Consider Before Making the Move

Before starting the process to move Office 365 subscription to another account, there are several factors that users need to consider. This is in order to avoid issues and reduce the risks of data loss:?

1. Subscription type: Not every subscription is simple to migrate. For example, a consumer-based subscription such as personal or family is more straightforward, while subscriptions that are used by businesses such as enterprise ones may be more complex.?
2. License requirements: Users need to ensure that the account the files are going to be migrated to have the required licenses to receive the subscription.?
3. Policies of compliance: You can confirm that moving the subscription adheres to the compliance policies of the organization.?
4. Integration with third-party applications: Check if there are any integrations with third-party apps and services that are integrated with the Office 365 subscription. When you migrate the subscription, you will have to reconfigure these integrations.?
5. Migration of data: You will need to migrate all the data of the users, mailboxes, and other services such as OneDrive, Teams, and SharePoint.?

Prerequisites to Move Office 365 Subscription to Another Account

Before beginning with the migration process, you should ensure that all the prerequisites are met:?

1. Access for admins: Both the source as well as the destination should have administrative access to Office 365.?
2. Access to the Office 365 admin center: You will need to have full access to the Office 365 admin center.?
3. Data backup: You should perform a complete backup of the data of the users, which includes all the emails, OneDrive, and SharePoint.
4. Details of the subscription: Ensure that all the details of the subscription including the type of plan, subscription ID, and the date of expiration are known by the user.?

Steps to Move Office 365 Subscription

To move your Microsoft 365 from one account to a different one, follow these instructions in order. Begin with logging into the Microsoft 365 Admin Center, and then kick off the transfer. Next, authenticate that you own the account after which you will finalize the move. This will help ensure that everything is done correctly.

• Login to Office 365 admin center

1. Open a web browser and gain access to the Office 365 administration console.
2. Type in your name and password for your Microsoft 365 account.
3. Press "Sign in" to verify.
4. At this point, you will see the control panel. Manage settings, users, licenses, and more from here.

When shifting from one Office 365 account to another, logging in is crucial. Problems may occur during the transfer process if correct credentials are not used.

Make sure to double-check your login information before you start using the admin center.

Here's how to transfer your Microsoft 365 account for a smooth transition:

1. Login to your admin center in Microsoft 365.
2. Go to “Organizations” after clicking on “Settings”.
3. Select the account that you want to transfer then hover over it and click the “More options” at the right corner of the page.
4. Finally, select “Transfer Account” and do as directed.

During the transfer process, you can ensure that both the accounts have the right licenses and permissions that ensure a smooth transition process. You can let users know about the potential changes that may come up.?

• Verify the ownership of the account

1. Sign into Office 365 account with the credentials.?
2. Go to the settings, and choose the option to verify the ownership of the account.?
3. Follow the instructions to complete the process.?

Verifying ownership of the account safeguards the subscription from unauthorized access while transferring it to a different account. You may be asked for additional proof of ownership by Microsoft for security purposes. You can provide accurate information and then follow the instructions given for a successful transfer.?

Ensure that you follow all the steps when transferring the Office 365 subscription to another account. This will help users maintain the integrity and security of the data.?

• Completing the process?

For migrating Microsoft 365 to a different account, please adhere to the following guidelines:

1. Log into your existing Microsoft 365 account.
2. Under settings/options, click on “Transfer Subscription”.
3. Type in the email of the fresh account.

After following these steps, the transfer will be confirmed and finished. All users under the new account will have access to Microsoft 365 services along with applications. Do not forget to inform impacted users regarding the change as well as provide them with essential login details.

Common Issues that Users Face During the Transfer

To identify any issues that may be encountered when transferring your Microsoft 365 account to another account, start with account verification issues and license transfer issues. The following sub-sections provide answers to different kinds of problems that you might face during transfer.?

• Verification Problems of the Account

Discovering where the verification email is located remains an enigma. Redirect it from the platform’s site again. Ensure that the e-mail address is right. Besides, whitelist the sender’s email address. This will lead to future emails being delivered smoothly.

Verification can also fail due to incorrect or mismatched personal information. Ensure that your name, birth date, and physical address are all accurate and correct. A delay in transferring funds may result from discrepancies.

• Issues with Transfer of License

When it comes to transferring licenses, many issues may arise. Transfer of licenses can be hindered by problems with compatibility between systems or platforms. They may also be time-consuming and frustrating for those who have to deal with them. The following are some common hindrances.

One problem is the compatibility between the sources and target systems. Certain software versions, as well as OSs, demand specific licenses. Therefore, you need to ensure that both systems are compatible during transfer so that the license will work in a new platform.

Furthermore, there could be limitations on how many times a particular license can be transferred. For instance, some licenses prohibit export from one device while allowing import into another one. This can prove difficult in case one needs multiple transfers or when making mistakes during the first transfer.

There can be problems if there are inaccurate licenses. Hence, you should double-check the details such as product keys and the activation codes that will ensure a smooth migration. Errors in this information can cause several delays or rejections.?

To avoid licensing troubles, and ensure that the transfer process is successful, you should research the requirements and the limitations of both systems before beginning with the process. When a user is well informed about this, then it makes the process very easy and also saves a lot of time and effort.?

Remember to take precautions and seek help when required. This will help speed up the process and avoid the complications that slow down the transfer of the license.

Ensuring a Smooth Transition and Finalizing the Transfer

Here is a guide to transferring Office 365 to another account:?

1. First, back up the data and files from the current Office 365 account. You can also use the backup features that in in-built or an external storage.?
2. The next step is to deactivate the old Office 365 account to release the licenses that are associated.?
3. Now you can activate the new Office 365 account and then assign the licenses to this. Ensure that the settings as well as the configurations are transferred too.?

While performing this process, there can be some downtime or disruptions. The steps discussed below can help minimize this. These are:?

1. Communicate with the employees about the migration process.?
2. Ensure the settings, and the configurations after the transfer process. You can verify the access rights, shared calendars, and email forwarding.?

This will help you avoid complications and also ensure that the transfer is successful. It is important that you don’t forget the backup of the data for added security.?

Using Automated Tools to Simplify the Process

As you have already seen, the process of moving Office 365 subscriptions to another account is very complicated, time-consuming, and can lead to loss of data if it is not done correctly. Hence, it is a good idea to use an automated tool that can carry out the entire process for you with just the click of a button.?

You can use the SysTools Office 365 to Office 365 migration tool which is one of the best tools in the industry. This tool will help you transfer emails and other data from the different Office 365 subscription plans to the destination.?

Some of the features of this tool are:?

1. You can transfer documents, categories, tasks, calendars, contacts, and emails from OneDrive.?
2. This tool helps users in migrating the shared mailboxes between different Office 365 accounts.?
3. It also provides an option to import the CSV files to add the source and the destination Office 365 accounts.?
4. It offers an option for a date filter to selectively migrate emails, contacts, calendars, documents, and other tasks.?
5. Offers the capability to migrate specific user mailboxes through the administrator account.?
6. There is an option for delta migration for newly received items.?

Steps to use this automated software:?

1. Download the tool and run it. Select Office 365 as both the source and the destination.?
2. Select the checkbox of emails, contacts, calendars, and documents to migrate.?
3. Enter the source and destination credentials, and then validate the permissions.?
4. Now fetch the source users by clicking on the fetch users button.?
5. After the mapping of users is completed, you can now validate the button.?
6. Click on the start migration button to transfer your Office 365 subscription to another account.?

Conclusion

To move an Office 365 subscription to another account, we have shared a solution in this article. It is evident from above that Microsoft offers multiple Office 365 subscription plans. You can pick any plan that fits your needs. However, when you choose to upgrade your plan, you must also transfer your old Office 365 subscription data to the new one. Unfortunately, Microsoft does not provide a direct solution for this. This entire step-by-step write-up is dedicated to users who need to migrate successfully.?