Move Files from One SharePoint Site to Another - A Comprehensive Guide

How to Move files from one SharePoint site to another? It seems like a daunting task, especially if you're dealing with a large number of documents. But don't worry, it's quite doable with the right approach. In this guide, we'll walk you through the entire process, from preparing to copying files from one SharePoint site to another.

We'll cover various methods, including manual copying, using SharePoint's built-in features, and leveraging an automated migration tool. We'll also provide tips and tricks to ensure a smooth and efficient migration.

So, let's get started!

Preparing Your SharePoint Sites

Before you dive into the migration process, it's crucial to prepare your SharePoint sites. Here are some essential steps to ensure a smooth transition:

1. Check for Compatibility: Verify that both your source and destination sites are using the same SharePoint version. This will prevent compatibility issues during the migration.
2. Review Permissions: Ensure you have the necessary permissions on both sites. You'll need appropriate rights to access, copy, and move files.
3. Backup Your Data: This is a critical step to prevent data loss. Create a comprehensive backup of your source site before initiating the migration process.
4. Update Metadata: If applicable, update any relevant metadata on your files to maintain consistency and organization after the migration.

By following these steps, you'll lay a solid foundation for a successful file migration.

Method 1. Move Files from One SharePoint Site to Another

Among Microsoft’s several impeccable tools, you can also use its Power Automate. It is also used in cloud transfer services with the below steps.?

Step 1. Sign in to the Microsoft Power Automate with your SharePoint Online credentials.

Step 2. Find “SharePoint” and then Select “When a file is created or modified in a folder” as the flow.

Step 3. Select a Source SharePoint site and a folder in it. After that, Click + Next Step > Standard > See more > Copy file.

Step 4. Select the files that you want to copy to another SharePoint site and the destination folder as well. Finally, hit the Save.

Method 2. Use the “Copy To” Option to Transfer SharePoint Files to Another Site

SharePoint Online also provides some additional features to copy SharePoint files to another SharePoint site.

Step 1. Open your SharePoint Online account then launch a SharePoint website.

Step 2. Open the Document library and start marking the files and folder that you want to copy to another destination site.

Step 3. Now, press right-click on the selected files and select "Copy to" option

Step 4. Choose the final destination and click "Copy here".

Method 3. Automated Method to Move Files from One SharePoint Site to Another

There is an MVP’s opted SharePoint Migration Tool that can copy files from one SharePoint site to another efficiently. Moving the SharePoint files can be a cumbersome task if you need to copy bulk files. But by using this tool,? you can copy all the files and folders with some simple and quick steps.?

Step 1. Download and Launch the tool.

Step 2. Choose Office 365 as the Source & Destination.

Step 3. Select the Sites option and add the details of both accounts.

Step 4. Now add Sites and Users into the tool.

Step 5. Finally, click on the Start Migration button to move files from one SharePoint site to another.

Best Practices to Migrate Files from One SharePoint Site to Another

To ensure a smooth and successful file migration, follow these best practices:

1. Plan and Test: Create a detailed migration plan outlining the steps involved, timelines, and responsibilities. Test your plan on a smaller subset of files to identify and address potential issues.
2. Monitor Progress: Keep track of the migration process to ensure it's proceeding as planned. Address any issues or delays promptly.
3. Verify Results: After the migration is complete, verify that all files have been transferred correctly and that the data integrity is intact.
4. Update Permissions: Ensure that appropriate permissions are set on the destination site to allow users to access and work with the migrated files.
5. Document the Process: Document the migration process, including any challenges encountered and solutions implemented. This can be helpful for future reference or if issues arise.

By following these best practices, you can minimize easily transfer files and also migrate SharePoint Online to another tenant.

Troubleshooting Common Issues

Even with careful planning and execution, you may encounter some challenges during the migration process. Here are some common issues and potential solutions to copy files from one SharePoint site to another:

1. Permission Errors: If you encounter permission errors, ensure that you have the necessary permissions on both the source and destination sites. Review and adjust permissions as needed.
2. File Size Limitations: SharePoint has file size limits. If you're dealing with large files, consider breaking them down into smaller chunks or using a different storage solution.
3. Data Corruption: To prevent data corruption, ensure that your files are not being modified or accessed during the migration process. Use robust backup and recovery mechanisms.

If you encounter any issues, consult the documentation for your SharePoint version or seek assistance from SharePoint support or online communities.

Conclusion

How to move files from one SharePoint site to another? Now the query is resolved. Although it is a complex task. However, with the right approach and planning, it can be accomplished successfully. By following the steps outlined in this guide, you can ensure a smooth and efficient migration.

Remember to prepare your sites, choose the appropriate method, and follow best practices to minimize risks and maximize the success of your migration. If you encounter any challenges, don't hesitate to seek assistance from the automated tool support team.

Frequently Asked Questions

Q1. How do I move files from one SharePoint site to another?

A - There are several methods to move files between SharePoint sites, including manual copying and pasting, using SharePoint's built-in features, and leveraging the automated migration tool. The best method depends on the number of files, the complexity of the migration, and your specific requirements.

Q2. Can I migrate entire document libraries between SharePoint sites?

A - Yes, SharePoint allows you to copy or move entire document libraries, making it convenient for transferring large groups of files within a specific structure.

Q3. What are the common challenges in SharePoint migration?

A - Below are the major ones.

• Permission errors
• File size limitations
• Data corruption
• Network issues
• Compatibility problems

Q4. How do I ensure data integrity during SharePoint file transfer?

A - To ensure data integrity, create backups of your source site before the migration, verify the transferred files for accuracy, and use robust data validation tools if available.

Q5. What are the best practices for planning a SharePoint migration?

A - Follow the below best practices.

• Create a detailed migration plan.
• Test your plan on a smaller subset of files.
• Back up your data.
• Monitor the migration process.
• Verify the results.
• Document the process.