Migrating from Internal Orders to Project Systems in SAP: A Journey to Better Project Management

Embarking on a transformational journey from Internal Orders to Project Systems in SAP? You're not alone. Many companies realize that Project Systems (PS) offer a more robust framework for project management compared to Internal Orders. This switch is essential for enhanced project tracking, especially for long-term endeavors with ongoing transactions.

Let's dive into the scenarios and solutions you might encounter during this migration:

Scenario 1: The Simple Start - Un-posted Orders

• Situation: Internal Order is set up, but no financial transactions are posted.
• Solution: Create a Project Definition and a Work Breakdown Structure (WBS) Element. Close the Internal Order and transition to the WBS Element. Easy and efficient!

Scenario 2: Dealing with Actuals - Internal Orders with Posted Values

• Situation: Actual data from various SAP modules already posted.
• Solution: Establish corresponding Project Definitions and WBS Elements. Settle the orders (using KO88/KO8G) to WBS. For AUC values, an AUC transfer might be needed.

Scenario 3: The Budget Challenge - Budgeted Orders

• Situation: Internal Orders with posted budget values.
• Solution: Reverse budget with KO26 and reallocate to WBS Elements using CJ30/CJ37. A bit intricate but manageable!

Scenario 4: Commitment Complexities - Orders with Commitments

• Situation: Open commitments exist with Purchase Requisitions or Orders.
• Solution: Update PR/PO account assignments to the new WBS Elements using ME52N/ME22N, transferring commitments accordingly.

Scenario 5: Planning Ahead - Planned Internal Orders

• Situation: Orders with various planning data.
• Solution: Settle these plans to the corresponding WBS Elements using KO9E/KO9G.

Scenario 6: The Settled Landscape - Fully Settled Orders

• Situation: Orders that are fully settled.
• Solution: These may not require migration, simplifying the process.

Tech Tips for a Smooth Transition:

• High Data Volumes: Leverage LSMW programs or ABAP BAPIs for efficient data uploading.
• Partial Migrations: Handle pending transactions with a clear business process for later migration.