Migrating Files from SharePoint to SharePoint Online: Your Comprehensive Guide

“For my organization, I want to migrate all my data of SharePoint with metadata to SharePoint Online. I had found some methods on the internet and tried, but I faced terrible data loss while using those methods. How can I get the exact guide to migrate SharePoint files to SharePoint Online?”

We have found these types of user questions in a recent survey, so we thought of providing you with a legitimate guide to resolve your query. This article covers the top 3 effective solutions to guide you to migrate your SharePoint content to SharePoint Online.

What is SharePoint?

SharePoint is a Microsoft Office 365 tool that stores an organization's documents, videos, images, notes, news, links, web pages, and lists of data. It is a cloud web-based site where many communities get access to every content.

Why does a user need to migrate files from SharePoint to SharePoint Online?

An organization must keep its essential data in a place where any employee gets access at their fingertips. When an organization keeps its data on SharePoint, it needs to migrate its data to SharePoint Online to get access everywhere in just a few clicks. Here are some extraordinary benefits that users get after migrating their data to SharePoint Online.

• Get access to your content anytime and everywhere.
• You can do the work on your projects even when you are not in your office.
• Users can get real-time collaboration to execute their business proposals.
• SharePoint Online secures data, and no one can get access without credentials.
• SharePoint Online allows organizations to add or remove users through their admin id.

3 effective ways to migrate files from SharePoint to SharePoint Online

Method 1: Use a manual migration process.

SharePoint provides an inbuilt manual migration process to migrate files from SharePoint to SharePoint Online. It is a straightforward process to migrate in just a few steps. Also, it helps you to move every content to SharePoint migration.

Step 1: Launch the SharePoint application or open through the Website.

Step 2: Find and select the data to be moved.

Step 3: Choose the files and folders that you want to migrate to and download them by clicking on the Download option.

Step 4: Launch SharePoint Online.

Step 5: Manually upload the downloaded data in SharePoint Online.

Method 2: Try the in-built SharePoint Migration Tool to migrate your files.

Microsoft has offered a SharePoint Migration Tool (SPMT) to migrate all content of SharePoint seamlessly. It is designed with APIs to migrate data files instantly. It helps many IT users to migrate their business SharePoint content to online.SPMT helps migrate file server to SharePoint easily.

Step 1: Download and Install the SharePoint Migration Tool.

Step 2: Open the tool and tap on Next.

Step 3: Enter the SharePoint credentials and tap on Sign in.

Step 4: In Where is your data? Section, tap on File Share.

Step 5: Select a source file by clicking on Choose Folder and proceed to Next.

Step 6: After this, Select a destination SharePoint site by Enter a URL, then in Choose a document library section, select Migration Test.

Step 7: In the next tab, tap on Add a task to add more files, and hit the Migrate option.

Step 8: You can check the Migration status in the tool and tap on Open Report to view the report of your SharePoint files.

Step 9: When migration is completed, the tool will notify you of ‘The Migration Finished.’ If you want to keep this migration for future incremental runs? After that, click on Yes, then tap on Open Report to view the report.

Step 10: When you tap on Open Report, it will redirect you to where your files will be saved.

Limitations using manual methods.

• It’s a time-consuming process.
• It requires a person's technical background knowledge.
• It’s a crucial method, and you cannot skip a single step while doing this whole process.
• You can lose data while trying manual methods.
• You cannot migrate metadata with these methods.

Method 3: Try an automated tool to migration SharePoint Online.

The above-mentioned methods are enough to migrate your SharePoint files from SharePoint to Sharepoint Online. However, some users commented that they had lost some of their data using manual methods. To overcome the data loss problem, use Kernel Migrator for SharePoint tool to migrate files from SharePoint to SharePoint Online. Migrate SharePoint permissions easily with this effective tool.

Some extraordinary benefits of Kernel Migrator for SharePoint tool.

• Take a backup of every document seamlessly.
• It helps you to upload backed-up folders to any destination.
• Migrates Microsoft Teams content quickly.
• Transfer Google Drive data to OneDrive.
• Migrate content with metadata.

Conclusion

Migrating files is crucial work, but we must make it easy for everyone. This article will help you to migrate files easily. Manual methods need a technical person who can understand the whole process easily. However, you can try the Kernel Migrator for SharePoint tool to migrate files seamlessly. Restore your SharePoint content database with tool’s effective benefits.