How to Migrate Emails from Google Workspace to ProtonMail - A Complete Guide

Summary- Are you thinking about switching Google Workspace to ProtonMail but worried about how to transfer your G Suite emails to ProtonMail? If your answer is yes, then you have reached the right article. In this blog post, we’ll discuss how to migrate emails from Google Workspace to ProtonMail, ensuring all attachments and properties are preserved.?

Migrating Google Workspace emails to ProtonMail becomes important when users focus on privacy and want to switch to a more secure platform than the previous platform. ProtonMail is known for its strong security feature and easy-to-use interface which makes it a favored choice among the users. In this guide, we'll discuss how to migrate emails from Google Workspace to ProtonMail with all attachments. Before we begin, let’s look at a real-time user query to understand the situation better.

User Query

Hi, I’m Jonathan. My company is currently using Google Workspace for our emails. But recently, we had a security breach and a lot of our important email information was stolen. Because of this incident, we’ve decided to switch to ProtonMail to protect our data better. We need to move all our emails including attachments to our ProtonMail account, particularly the ones that come from specific email addresses. But here the main issue is, we’re not sure how to complete this moving process. Does anyone know how we can migrate everything smoothly? Any help would be much appreciated! Thank you in advance!

Difference Between ProtonMail and Google Workspace

ProtonMail is well-known for its strong encryption and privacy features, which offer users a secure environment for their emails. Its simple interface makes it easy to use while keeping your email chats safe. On the other hand, Google Workspace provides a comprehensive suite of advanced collaboration and productivity tools, which is seamlessly integrated with other Google apps like Google Drive, Docs, Calendar, and many more.?

When choosing between the two, it depends on what your organization needs most. If your company needs strong privacy and a simple interface then they can go with ProtonMail or if they want powerful tools for teamwork and productivity then they can select Google Workspace.

Why Users Want to Migrate Emails from Google Workspace to ProtonMail?

There are various reasons why users wish to move all emails from G Suite to ProtonMail. Below we have mentioned some of the ordinary causes that define why users want to complete this task.?

• ProtonMail prioritizes data security, which offers end-to-end encryption and zero-access encryption, ensuring that even ProtonMail employees cannot access your emails. This is particularly important for those organizations that handle sensitive information, such as finance, health, or shopping-related communications.
• By migrating to ProtonMail you can avoid having your personal information used to profile you and potentially exposed or sold to third parties, as Google Workspace collects and uses user data for advertising and other purposes.
• ProtonMail allows you to use a custom domain from Google Domains, ensuring seamless email delivery and avoiding disruption to your email services.
• ProtonMail offers a business plan suitable for organizations, providing features like family plans, user management, and easy setup, which makes it an attractive alternative to Google Workspace for businesses.

How to Transfer Google Workspace Emails to ProtonMail Using Manual Method?

Below we have described the complete manual procedure along with the steps. So follow the below-mentioned steps to migrate emails from Google Workspace to ProtonMail manually:

1. Open and log in to your Google Workspace account, then hit the “Gear” symbol in the top right corner of the page and then press “See all Settings”.?

2. Next, navigate to the “Forwarding and POP/IMAP” tab on the settings page.?

3. Hit “Add a forwarding address” and enter your ProtonMail email ID.?

4. Now, Google will send a verification email to your ProtonMail account. Open ProtonMail, find the email, and click on the verification link.?

5. Once verified, return to the Gmail settings page and select “Forwarding a copy” of incoming mail to your ProtonMail address.?

6. You can choose to keep a copy in the Google Workspace account inbox, archive it, or delete it after forwarding it.?

7. Scroll down and press the “Save Changes” button to start forwarding emails to the ProtonMail account.?

Drawbacks of the Manual Approach?

You may find this approach easy and simple, but let us allow us to tell you that this approach is cumbersome, time-consuming, and difficult to follow. This approach only forwards new incoming email messages to ProtonMail, not the already existing emails in your Google Workspace account. By using this approach you can’t selectively pick which emails to forward, either it’s all or nothing zero. Furthermore, this approach doesn’t maintain your folder or label structure or hierarchy while the moving process is ongoing.?

How to Move Google Workspace to ProtonMail Using a Professional Solution?

As we can see the drawbacks that come with the manual approach, which is not good for you or your organization. Therefore, to overcome these limitations, you can opt for the expert-recommended and reliable solution, which is Turgs Gmail Backup Tool. With the help of this software, you can easily transfer all your emails from G Suite account to ProtonMail account in bulk at once with attachments along with all email properties and metadata. Also, this utility is completely capable of maintaining all the folders and label structure as well as it can preserve all email metadata and properties during the migration process.?

How to Migrate Emails from Google Workspace to ProtonMail Quickly?

Step 1: Install and launch the professional solution on your system.?

Step 2: Next, enter your Google Workspace address in the given box and press the “Sign-in with Google” button.?

Step 3: Now after signing in, choose the mailboxes and labels that you want to transfer.?

Step 4: Next, select the saving option as “IMAP Server” from the drop-down options.??

Step 5: Here, enter your ProtonMail details including IMAP Host address and IMAP Port Number.?

Step 6: After entering all the details, apply advanced filters as per your needs.?

Step 7: After applying the settings successfully, press the “Backup” button to start the migration process.?

FAQs

Q1: How do I migrate from Google Workspace to ProtonMail??

Answer: You can migrate using Google Workspace’s email forwarding features, but this approach has multiple drawbacks. Therefore, it’s wise to use the above-mentioned professional software to migrate Google Workspace to ProtonMail. Also, the automated method is more comprehensive and transfers existing emails with attachments while preserving folder structures.

Q2: Can I transfer my existing emails from G Suite to ProtonMail??

Answer: Yes, the above-mentioned solution allows you to transfer existing emails with attachments while preserving all email properties and metadata.

Q3: Is ProtonMail more secure than Google Workspace??

Answer: ProtonMail offers end-to-end encryption and zero-access encryption, prioritizing data security more than Google Workspace. So, yes ProtonMail is more secure than Google Workspace.?

Q4: Will I lose my emails when switching from G Suite account to ProtonMail??

Answer: Not if you use an appropriate migration method. Automated solutions transfer all your emails, including attachments, metadata, and folder structures.

Q5: Can I keep my custom domain when moving Google Workspace to ProtonMail??

Answer: Yes, ProtonMail allows you to use a custom domain, ensuring seamless email delivery after migration.

Q6: What are the main differences between ProtonMail and Google Workspace??

Answer: ProtonMail focuses on privacy and security with a simple interface, while Google Workspace offers a comprehensive suite of collaboration tools integrated with other Google apps.

Q7: How long does it take to migrate emails from Google Workspace to ProtonMail??

Answer: The duration depends on the amount of data and the method used. Automated solutions can transfer emails in bulk, making the process quicker than manual methods.

Q8: Can I selectively migrate Google Workspace emails to ProtonMail??

Answer: Yes, the automated solutions allow you to selectively choose which emails and folders to migrate by using various filter options such as date range, From, To, and subject.?

Q9: Will my email attachments be transferred when migrating to ProtonMail??

Answer: Yes, when using an automated solution, all attachments are transferred along with the emails.

Q10: Is there a way to automatically forward new emails after migrating to ProtonMail??

Answer: Yes, you can set up email forwarding in Google Workspace to automatically send new emails to your ProtonMail account but this only works for future emails not existing ones.

Conclusion

In this article, we have described how to migrate emails from Google Workspace to ProtonMail securely. Here we have described both manual and professional approaches to complete this task. However, as we can see the manual method has various drawbacks, which is not good for you. Therefore, it’s wise to use the automated solution to make the migration of G Suite to ProtonMail. Furthermore, the professional utility provides a free trial version of the software to users to test the features and capabilities of the utility.?