Microsoft Teams is the ultimate digital playground for getting things done within your organisation. Whether you’re new to the platform or if you’re
Changing Social
Adoption and Change management experts helping organisations like yours adopt Office 365.
Microsoft Teams is the ultimate digital playground for getting things done within your organisation.
Whether you’re new to the platform or if you’re already a pro, there are plenty of tips and tricks that can make using Microsoft Teams even more enjoyable and effortless and ultimately drive you towards maximum efficiency in your day-to-day.
Here are our top ten tips to level up your Teams game and maybe even make you the office hero. Who knows? But you know what? It can make work a bit more fun, which we want to show you today in this article.
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1. Embrace the Magic of Keyboard Shortcuts
Who doesn’t love a good shortcut? Because I know we do. It’s like having a secret handshake with your computer. Get cosy with these controls:
Lets see how good you can get at turning your mute on and off…
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2. Create Teams and Channels Like a Pro
Your Teams workspace is most productive when it’s well-organised.
Your Team represents the overall group, and Channels help you break down different projects, topics, or departments. Give your channels clear and descriptive names, such as “Marketing Projects” or “Design Updates.”
Ensuring everyone knows where to find what they need. A well-structured workspace keeps communication streamlined and ensures that important information is easily located, no one can complain that they can’t find something then!
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3. Summon Attention with @Mentions – But Don’t Be a Notification Monster
@Mentions are like waving a big, friendly flag to get someone’s attention, normally to the person you’re sat opposite to, but they have big noise cancelling headphones on…
Want to make sure everyone sees your message? @team is your go-to.
But beware: overuse it, and you might become the boy who cried @wolf.
Use it wisely, and you’ll be the hero who keeps the team on track without overwhelming everyone’s notifications.
We do this a lot at Changing Social, as one of our mottos is WOL (Working Out Loud). This helps us do so, keeping everyone in the loop who needs to be in the loop.
Furthermore, these features are in most Microsoft applications, so go and check out to see where the @mentions work; I may have left you a clue in the last sentence.
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4. Turn Off the Noise with Custom Notifications
Nobody likes being bombarded with notifications – it’s like trying to relax while a car alarm is blaring.
Check out your notification settings and tailor them to your needs.
You can mute channels that aren’t crucial or set up notifications for when your boss messages you (because that’s always important).
Different tasks also require different levels of focus.
Adjust your notification sounds in Teams to suit your workflow – you can choose different sounds for different types of notifications.
This customisation ensures that you’re only alerted to the most important messages without constant interruptions.
Enjoy the peace and quiet while staying up to date with everything that is important!
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5. Integrate Your Favourite Tools
Teams isn’t just a chat application; it’s your command centre!
Integrate applications like Trello, Asana, or even Spotify (because who doesn’t need a little background music while working?).
These integrations turn Teams into a one-stop shop for all your work – and fun needs…
There are so many applications that can be integrated so check out this blog to find out more .
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6. Master the Search Function
The search bar in Teams is a powerful tool for quickly finding files, messages, or posts.
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Whether you’re looking for a document from last week’s meeting or a message from a colleague, the search bar, along with filters, can help you locate what you need quickly.
This feature ensures you spend less time hunting for information and more time focusing on your work.
Don’t worry if you have been using Teams for years and haven’t used this that much, most people like doing the hard route of manually finding everything!
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7. Jazz Up Your Meetings with Fun Features
Meetings don’t have to be dull! Spice things up with Teams’ fun features:
With these tricks, your meetings might just become the highlight of the day, even on a Friday!
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8. Collaborate in Real-Time
Teams makes it easy to collaborate on documents with your colleagues in real-time.
Whether you’re working in Word, Excel, or PowerPoint, you can co-author files directly within Teams.
This eliminates the hassle of tracking multiple versions and ensures everyone is always on the same page, making teamwork more efficient and streamlined.
It’s a simple tip but definitely effective.
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9. Keep Your Files as Organised as Your Wardrobe (Or Better)
We all have that one drawer where we stuff things when guests come over. Don’t let Teams be that drawer!
Keep your files neat and tidy with folders, and use descriptive names like “Project_Budget2024” so you can find things without tearing the place apart.
Your future self will thank you.
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10. Add a Personal Touch with Custom Emojis
Why settle for the standard emojis when you can upload your own?
Custom emojis allow you to express your team’s unique culture and sense of humour.
You can use your logo or adapt it to make something more fun. But the options are endless, we had lots of fun doing this the other day at Changing Social.
To add your own follow the steps in the image below!
They’re a fun way to liven up conversations and make interactions more engaging.
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Final thoughts on using Microsoft Teams
Microsoft Teams is brimming with features designed to make your workday smoother, more productive, and even a touch more enjoyable.
By implementing these tips when using Microsoft Teams, you’ll not only enhance your own experience but may also become the go-to person in your office for all things Teams.
So, dive in, explore these features, and elevate your Teams experience from good to exceptional.
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