Microsoft 365 vs Google Workspace: 2023 Comparison Guide for Businesses

Earlier, when you think of the office suite of business applications, Microsoft was an undisputed player in the market. But this was only until the advent of Google’s offerings in this space formerly called G Suite and now called Google Workspace.

Google reached popularity and made its features on par with what Microsoft offers after a slow and steady pace from its inception.?

Microsoft transformed from a license-based, desktop-only model to a subscription-based collaborative service Microsoft 365 (formerly Office 365).

With so many similarities between the two leading office suite providers, choosing between them has become more challenging.

This article compares Microsoft 365 vs Google Workspace in various parameters and helps you pick the right match for your business requirements.?

Based on the inference, your company can plan to migrate data from Google Drive to Microsoft 365 (SharePoint Online) or vice versa.

Overview

Both Google Workspace and Microsoft 365 have productivity apps like word processors, email, spreadsheets, presentations, calendars, video conferencing, etc. They come along with separate web storage platforms of their own - OneDrive and Google Drive.?

Microsoft 365 offers both desktop and web versions that can be synced between the two. Though Google provides fully web-based apps, it enables you to work offline.

Let’s dive deeper to look beyond the similarities and compare where Microsoft 365 and Google Workspace differ.

Microsoft 365 vs Google Workspace: storage

Google Workspace vs Office 365 comparison highlights that the pricing varies based on their plans and storage.

In the basic plan comparison of SharePoint(Microsoft 365) vs Google Drive, Microsoft offers a higher value with 1 TB storage space than a restricted 30 GB in Google Drive.?

But Google's higher-end business plans offer higher storage (2 TB and 5 TB)? compared to Microsoft’s 1 TB offering.

Microsoft 365 vs Google Workspace: Pricing

Microsoft 365 vs Google Workspace: Real-time Collaboration

Today’s dynamic work calls for efficient collaboration tools to facilitate smooth work across various teams, external vendors, and contractors.

Microsoft 365 vs Google Workspace: Ease of Use

Ease of use of productivity platforms is subjective, and many would hold varying opinions. But having few features makes it a less cluttered and less distracting interface with a simpler learning curve.

Microsoft 365

Desktop apps have a sense of familiarity for users who have been using it for a long time, making them easier to navigate.

Google Workspace

Google apps have comparatively fewer features than Microsoft’s desktop variants. But it makes adapting to the platform easier and less overwhelming, even for new users.

Microsoft 365 vs Google Workspace: Email

Microsoft 365 vs Google Workspace: Desktop Applications

Microsoft 365

It provides robust desktop applications like Word, Excel, PowerPoint, etc., that can be used to work offline.

Google Workspace

It does not provide dedicated desktop applications but enables working offline in the web apps.

Microsoft 365 vs Google Workspace: Data Sync Between Cloud and Offline Data

In this comparison of OneDrive vs Google Drive, online and offline data synchronization is a key factor in choosing an office suite.

Microsoft 365

When using desktop apps, the data gets stored locally. When you manually save it to OneDrive, it gets reflected in the cloud.

Google Workspace

When you work offline, data is automatically synced to the cloud once connected to the internet.

Microsoft 365 vs Google Workspace: File Sync Limit

The SharePoint vs Google Drive daily file sync limit comparison highlights a wide difference, as mentioned below.

Microsoft 365

Allows a file sync limit of 250 GB per day.

Google Workspace

Google allows a higher file sync limit of 750 GB per day.

Microsoft 365 vs Google Workspace: Additional Apps

These additional apps are considered only as good-to-haves and are not mandatory to decide which is the best productivity platform.

Microsoft 365

Other additional apps that can be integrated with Microsoft 365 are Access, Planner, PowerApps, MyAnalytics, Power Automate, etc.

Google Workspace

Google also offers additional apps that can be integrated within Google Workspace, including Forms, Sites, Keep, Drawings, AppMaker, etc.

Microsoft 365 vs Google Workspace: Support

This Microsoft 365 vs Google Workspace comparison guide shows that both platforms have their strengths and weaknesses. You can choose the most suitable productivity suite based on organizational requirements and priorities.

Depending on your choice, CloudFuze can help you execute a Google Workspace migration or a Microsoft 365 migration from your current office suite.