"This Meeting Could Have Been An Email"
Cristi A. Haygood, D.Eng.
Executive Leadership & Productivity Strategist | I help Technical Professionals become dynamic Leaders who innovate real value and build high performing teams.
Meetings are a necessary part of leadership, but how often do they feel like a waste of time? We’re all busy working on our to-do list and some meetings definitely feel like they could have been an email. LOL! Hence, Leaders need to ensure that meetings drive results rather than drain energy. Effective meetings are a sign of mindful leadership, where every moment is used with intention and focus. Keep reading as I share four key strategies to help you lead meetings that are productive, engaging, purposeful, and action-oriented.
Do Pre-Work & Eliminate Distractions
Let me let you in on a little productivity secret...Pre-Work Works! One of the #1 reason why meetings are unproductive is that the host failed to do a simple thing like providing an agenda. Sending the agenda in advance, even if it's marked "tentative", will make everyone aware of what items are to be discussed and what decision is needed. It also gives the host an opportunity to clarify the roles of each participant and how they fit into the decision analysis. Doing this defines what is expected of each participant and encourages them to be proactive and take ownership of their contributions to the meeting deliverables. It's also a best practice to send out materials prior to the meeting, when possible. Especially if you'll be reviewing complicated or technical data, it's best to send it out prior to the meeting so that the participants have enough time to review it. There's nothing worse than attending a meeting, reviewing information cold, and then not getting a decision that will help you move the project forward. Sending the agenda and materials in advance will move you closer to getting a decision made before the meeting ends.?
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