MedWise are hiring

MedWise are further expanding and seek expressions of interest and applications for:

Job Title: Business Operations Coordinator?

Company: MedWise Consulting?

Location: Australia (Flexible Work Options Available)?

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About MedWise Consulting:?

MedWise Consulting is a leading Australian company specializing in consulting services within Medical Affairs, Medical Communications, and Patient Affairs. We are dedicated to developing tailored strategies that bridge the gap between medical science and effective communication, aiming to improve patient outcomes and optimize the use of medical innovations.?

We actively shape and inform the health ecosystem, delivering solutions in medical affairs and patient engagement to healthcare organizations.?

Our Mission: Enhance patient outcomes by translating science and empowering minds.?

About the Role:?

We are seeking an exceptionally organized and detail-oriented Business Operations Coordinator to join our expanding team. This role is crucial in supporting the day-to-day operations of our Medical Affairs Consultancy, enhancing administrative processes, and contributing to the success of our projects. You will ensure the smooth running of our operations, from quality management procedures to efficient communication with stakeholders, and from enhancing operational efficiency to supporting our people and culture initiatives.?

Role Responsibilities:?

• Process Coordination and Optimization: Streamline operations for enhanced efficiency. Identify and implement process improvements.?
• IT Support: Provide basic IT support, troubleshooting minor technology issues, and coordinating with IT services when necessary.?
• Communication: Ensure effective interdepartmental communication for smooth workflows and project coordination.?
• Administrative Support: Manage schedules, organize meetings, prepare presentations, and handle routine administrative tasks.?
• Documentation and Reporting: Maintain operational documentation and produce reports for management. Ensure regulatory compliance.?
• Project Support: Facilitate the successful completion of projects by providing thorough support.?
• Operational Tasks: Manage logistics for meetings/events, reconcile supplier invoices, and handle mail. Oversee equipment and facility needs.?

• Client Support: Address client inquiries in collaboration with project managers to ensure satisfaction.?
• Quality Management: Oversee quality control processes, conduct checks, and identify improvement opportunities.?
• People and Culture: Promote and coordinate initiatives, assist with onboarding, and organize team activities.?

Financial Administration:?

• Support financial processes, including invoicing, payments, expense tracking, and budget management.?
• Assist in the preparation of financial reports and analysis for management review.?
• Collaborate with the team to ensure accuracy and compliance with financial policies & procedures.?

Your Qualifications & Skills:?

• Experience in business administration, operations management, or a related field.?
• Bachelor’s degree or relevant qualification (preferred).?
• Strong organizational skills and the ability to coordinate multiple activities.?
• Excellent communication, interpersonal skills, and detail-oriented focus.?
• Proficiency in Microsoft Office and basic IT troubleshooting.?
• Knowledge of office administrative procedures and experience with accounts and invoicing.?
• Familiarity with medical affairs is a plus.?
• Australian Permanent Resident or Citizen.?

How to Apply:?

Submit your resume and a cover letter detailing your experience to [email protected] with the subject "Business Operations Coordinator Application - MedWise".?

Application Deadline: Applications accepted until [29th February].?

MedWise Consulting is an equal opportunity employer, committed to diversity and inclusion?

Dianne Gill Matthew Britland Christina Koniaras Huey Wen Lee, PhD MedWise Consulting