Maximize Your Business Potential with Expert System Optimization and Implementation Support

In my work with growth-oriented companies, I often gain insights into their finance infrastructure and how well it aligns with their stage of business. And occasionally, my team and I uncover issues that go beyond an organization’s initial expectations.?

?While addressing personnel needs, I might find that a company's most significant challenges aren't talent-related at all but rather are system-based.?

?Perhaps their system once sufficed, but as the company expanded, it no longer meets their needs. Or maybe the system is excellent, but the team lacks the knowledge to leverage its full potential. In either case, the company isn't reaping the full benefits.?

?When facing such challenges, businesses have two primary options:?

• Optimize their current system, or?

• Replace the system entirely.?

?Let's explore when it's best to optimize and when a replacement might be necessary.?

?When to Optimize Your Current System?

?Even with the right system in place, it’s clear that changes are needed if your team isn’t using it effectively. This could be due to inadequate training or the lack of time to fully understand the system amidst daily operations.?

?Problems also arise when systems aren't tailored beyond their basic "out of the box" setup. Signs of inefficiency include the persistent use of external tools, like Excel, instead of fully utilizing the existing system.?

?To optimize, my colleagues and I assist companies with strategies such as:?

• Bringing in expert consultants to train the team.?

• Creating seamless integrations with other systems, such as billing or procurement.?

• Cleaning and organizing data to produce valuable reports.?

• Upgrading to the latest system version.?

?When to Replace Your System?

?Optimization is valuable, but it’s ineffective if the system itself is flawed. Growing companies often mature out of their initial systems, which can be especially important to know before hitting major growth milestones, like preparing to go public.?

?Indicators that it’s time for a new system include an overworked team needing more efficient tools or the need for more precise data to inform decisions.?

?The Vaco Holdings collective of brands is able to support companies through system replacements end-to-end by:?

• Identifying the most suitable system for their needs.?
• Overseeing the entire implementation process.?
• Finding the right finance leader to champion the new system.?
• Providing interim support to allow internal teams to focus on implementation.?
• Offering ongoing maintenance and troubleshooting.?

?Understanding the System Implementation Timeline?

?The duration of system optimization or replacement projects varies widely. Influencing factors include project scope, budget and the nature of current and projected challenges.?

?Some optimizations can be completed in as little as 48 hours, while more extensive projects may take up to nine months. Additionally, ongoing support and maintenance are crucial considerations once the project is “complete.”?

?Finding the Right Resources?

?Underestimating the workload on your current team during system changes is common. Most companies benefit from external assistance to ensure a smooth transition.?

?When choosing a partner for your project, consider these key factors:?

• Expertise: Ensure your partner has experience with the system you're using and a deep understanding of your industry. Implementing a system for a software company differs greatly from doing so for a medical device company, for example.?

• Service: Look for a partner offering a personalized, fully engaged approach, with a responsive team available when needed.?

• Cost: While upfront costs can save money in the long-term, it's important to find a solution that fits your budget without compromising quality.?

?How to Get Started?

?If resolving your system issues internally was possible, it would already be done. It's time to seek expert support. Contact me today, and let's explore how my team and I can help optimize or replace your system to maximize your business potential.?