Maximize Meeting Productivity: Turn Time into Results

How Many Meetings Is Your Organization Holding, and How Productive Are They?

Meetings are a cornerstone of business operations, yet studies reveal that 71% of meetings are unproductive. Worse still, if there's no follow-up or action on the discussed points, those meetings become a complete waste of valuable time. As we all know, time is our most precious asset, so it's crucial to optimize how we use it—especially in meetings.

At Gleam Consulting, we believe that meetings should drive results, not just fill up your calendar. The purpose of a meeting should be clear: to get your team to take action, generate cash flow, and boost productivity. If your meetings aren't achieving these goals, it's time to rethink your approach.

Steps to Make Your Meetings More Productive

1. Thorough Preparation: Before the meeting, ensure you're fully prepared. Define the objectives and gather all necessary information to make decisions efficiently.
2. Limit Attendees: Only include those who can contribute value to the meeting. If someone doesn't add to the discussion, consider removing them from the attendee list.
3. Make Decisions Without a Meeting: Not every decision needs to wait for a meeting. Empower your team to take action when appropriate.
4. Use a Strict Agenda: Vet ideas during the meeting and follow a clear agenda with actionable points. Stay on track and avoid unnecessary discussions.
5. Let Employees Set the Agenda: Managers should listen 90% of the time to gain the right input. Allow your team to contribute to the agenda to ensure meetings address relevant issues.
6. Answer and Follow-Up Questions: Be ready to provide answers and follow up on any action points after the meeting.
7. Keep Meetings Focused: Hold one-on-one meetings if needed to tackle specific issues without wasting everyone's time.
8. Try Standing Meetings: Standing meetings can help keep discussions concise and to the point. Sitting often makes people too relaxed while standing encourages efficiency and faster decision-making.

The Key: Strong Follow-Up

The effectiveness of any meeting lies in the follow-up. Ensure strong agreements are made during the meeting, and follow through to integrate these decisions into your business operations.

If you're looking to grow your business, I, RJ Mollen, have extensive experience in running both small and large organizations. With simple, actionable steps, motivated business owners can achieve far more than they ever imagined.

At Gleam Consulting, based in New York, we help businesses across the globe—including in over 42 countries—train their teams and deliver results. Whether you need support for the short or long term, we’re here to help you achieve the success you’re striving for.

Get in touch today and discover how we can transform your meetings and your business.

https://www.gleambusinessconsulting.com/calendar

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