Maximize Community Experience through Group Dynamics led by a Team Charter

Today for many organizations Community Engagement is celebrated and leaders are investing in enabling their Vision and driving Transformation through Community Managers. In relating to creating a rewarding Community Experience many times we forget why do individuals engage in a Community and eventually focus on driving Community Engagement. This ‘Know-Why’ is the start of what can truly engage Experts, drive Collaboration and enable a KM Culture of to Innovate if we recognize the four stages of Group Dynamics so let’s find out how.?

As per Tuckman there are four key stages of Group Dynamics. Each of these stages engage based on a defined set traits and behaviors and if we understand these, we can use this for driving Effective Community Engagement. ?

Recognize how Forming Can be the start to Community Engagement

As a seasoned KM Practitioner do you feel you are often met with a lack of understanding of KM and practitioners stating an unclear unmet need for engaging in KM Conversations. If your answer is a probable yes and then often, we learn to deal with this as a first step by giving Guidance and Direction. These are traits of the Forming Stage. In this stage you are often meeting people for the first time and there is a positive and polite atmosphere and here is where we need to step away from individually driving motive and foster Collaboration.

As a KM Professional one powerful tool I always use is a Team Charter in bringing together a diverse group of Knowledge Seekers with a Common Need to Collaborate and Lead then into Community Engagement.?To define a Team Charter, we need focus on Context Building and through powerful tools like Knowledge Café’s we can engage in ensuring we discuss why we have all gathered, how the problem seems relatable to the larger set of team objectives and define a Mission that becomes our Lighthouse to achieving our individual goals and share our resources to enable each other. ?This Knowledge Building behavior ensures we engage more often and understand each other better.

Storming: How to Move from Conflict to Coaching Mindset while driving Community Engagement

Knowledge Management Strategy must be aligned to Organizational Culture that is easier said than proven. Through years of driving Community Engagement its proven that to truly build rewarding outcomes we need to limit the number of CoPs such that Experts don’t feel overwhelmed. Also, at times we are so busy with analytics and reporting that we forget to manage the chaos. In yielding to the Power Struggle many Experts are driven away as the feel the sense of no increased clarity of purpose on why they are engaging. It is important for Community Managers to resolve these Power Struggles and define how to ensure the experience is more rewarding in building something.

Now imagine a Community is like a Project and the Members are like Project Teams with their own Roles and Responsibilities. So if we manage to define the right Projects that the Community should engage then that build a defined purpose which aligns to the Mission and Objectives of the group. To do this It’s important for KM Professionals to build User Persona’s and align them to balancing the Composition (Right Mix of Skills and Expertise) and Roles (Stakeholder Mapping aligned to Customer Journey Mapping is called for) to build an engaging experience. It’s important we move from just moderating how the Community is systemically driven to becoming a Coach and enable shared understanding through purposeful action navigated by the Organization Mission.

Norming: The Sweet Spot for turning Knowledge Management into Innovation Management

As Community Managers we are driven by results. We all want to showcase how through consistent culture building we are driving our leaders and their Community Vision. In adding this Knowledge Speaking Behavior of our leaders we often fail to diagnose those real elements of Idea Sharing that can turn into real Innovative Solutions. When a CoP is active and thriving and KM Policy is being enabled and Rule Based Structure are being respected this is the Ideal State to realize there is a need to start capturing those real problems where teams can engage and come together. Remember the Knowledge Café during Forming its time to repeat it and briefly introduce those organization wide projects which truly can take a firm to the next level and Innovate.

With reference to the Team Charter model there is a clear need for Authority defining Boundaries where the Leader is seen as enabling KM with a budget to drive Engagement. Many culture building exercises fail to go beyond just Knowledge Building as there is no rewarding benefits, clear mandate in terms of focused time and effort and this is where there is a hijack and loyal followers limit their shared understanding to contribute to something big.

This is where there needs to be a clear budget outlined and revisiting our Lighthouse the Mission revisited for driving those Projects we spoke about during the Storming stage. The KM team has to be provided with a budget to fuel this shared passion and go beyond and recruit passionate team members for driving the Engagement and elevating their Roles towards the organization strategy. This included travel and briefing meeting and anything that drives the culture. Imagine if there was a large global Knowledge Community Engagement Team but the recruits were all passionate about the larger Mission which is the Ideal state where the CXO Leaders would enable more.

Performing: Linking KM Operations to KM Culture Building and Beyond

Imagine you have everything setup for driving true Collaboration through a Community but no one shows up. This is possible only when there is a failure of KM Operations. In the Performing phase it is important for each key member driving the Team Charter to play out their designated Roles to perfection which means slowly the Community Manager or the Leader takes the back seat and there is a sense of urgency that is owned and governed by them but the rest is driven through a passionate Champion Network. It’s important in this state there is a lot of Best Practice Sharing, Lessons Learnt and basically openness for Coaching with New Leaders evolving and driving the Engagement forward.

Adjourning: Making sure the best is celebrated as a Community Experience

Many a time we see senior leaders eat the cake, as they are the ones with the highest risk leading the Team Charter. It is their skill based leadership that identified passionate leaders to deliver on key goals and as time goes they want to be seen as visible icons. Most of the time shared credit leads to the system prevailing and this is where Community Engagement can be elevated to what I call Community Experience where the leader believes that he is rewarded through the Knowledge Management Community Culture enabling larger organization wide transformation.

In-Summary

What comes to mind when you see the below graphic. Today as Communities thrive in organizations many leaders see them as a source of Innovation. True to its purpose it is interesting to wonder what if someone asked you are you Engaged in a Community or Engaged with a Community ?or Engaged for a Community . Well, our answers would mean we relate to Community Engagement in different ways.??

Source: Principles of Community Engagement – Institute for Community Studies

As Community Managers we strive to make available Resources and Assets and enable Culture such that Knowledge flows and there is a sense of ownership, accountability, and shared understanding. We serve leaders and engage in aligning Community Metrics to Organization Strategy however the missing elements are to move ahead and create a Community Experience.?

Through understanding each of Tuckman’s Stages of Group Dynamics and relating it to the above Team Charter elements we can truly build a rewarding KM Culture enabling Innovation.

The same article is also published by Knowledge Management Institute here .

Disclaimer: These are purely my own views and experiences as a seasoned KM practitioner in driving employee engagement and operationalizing the KM strategy through helping employees Connect & Collaborate.

About the Author: Michael Sequeira is an independent consultant who is passionate about helping organizations discovers how KM can be a key differentiator for their business, teams, and clients. If you would like to learn more about his background and get-in-touch you can connect with him on LinkedIn .?