Mastering work collaboration and productivity with Microsoft Viva

With hybrid models of working, maintaining employee engagement and collaboration requires creativity and innovation.

Microsoft Viva provides a comprehensive suite of Microsoft tools and applications that help leaders and employees engage and empower their workforce.

This edition of The Tech Jungle will unpack the tools provided by Microsoft Viva and how you can practically utilise these tools within your organisation to boost collaboration and productivity within your teams.

Microsoft Viva: An employee experience platform

With Viva, leaders can easily set their company's strategy, communicate goals and priorities across the organisation, and provide employees with the right resources, knowledge and skills to continuously improve engagement and performance. But how?

Microsoft Viva integrates with Microsoft Teams and Microsoft 365, and is highly customisable and extensible, allowing organisations to tailor the platform to their specific needs.

Microsoft Viva brings together nine collaborative solutions.

1. Microsoft Viva Connections

Created to improve employee experience, Viva Connections brings together news, conversations, and resources in the Microsoft apps and devices you use daily.

This fosters a culture of inclusion and gives employees the flexibility to engage and participate from anywhere.

2. Microsoft Viva Glint

Providing survey programs, Viva Glint enables leaders within your organisation to collect data and review the feedback about employees and their employee satisfaction. Viva Glint creates a space for employees to be heard and leaders an opportunity to turn insights into actions.

These features, make Viva Glint a great tool for cultural change and driving strategic direction.

3. Microsoft Viva Goals?

Viva Goals helps to ensure your team's goals align with the organisation's wider priorities and purpose.

Viva Goals enables you to set, organise, and track organisational and functional goals through Objective and Key Results or OKRs. In this way, Viva Goals enables you to set strategic goals across the board as each team within your organisation works towards common overarching goals.

4. Microsoft Viva Engage?

Viva Engage provides an employee communication platform that allows everyone at your organisation to connect through communities and conversations.

Viva Engage, as the name implies, creates a modern social media hub, bringing employees together through communities and conversations. In a flexible way of working, Viva Engage bridges the gap of the casual coffee break talk typically experienced in a working environment.

5. Microsoft Viva Learning?

Viva learning is a tool enabling learning where employees can discover, share, recommend, and learn from content libraries across their organisation.

79% of CEOs say talent and employee skills are their top issue, however, only 1% of their workweek is spent on formal learning. Viva Learning makes micro-learning simpler, a method that has proven to be more effective in increasing retention rates and upskilling employees.

This tool allows employees to track progress, bookmark relevant content, and keep progress of training assigned to you.

6. Microsoft Viva Insights?

Viva Insights is a tool that utilises AI to analyse everyday Microsoft collaboration tools. It provides data data-driven, privacy-protected insights and recommendations to improve productivity and wellbeing

This AI is capable of comprehending how work is carried out, predicting and explaining the effects of work patterns on business outcomes, and monitoring employee well-being.

This intelligence is able to understand how work gets done, explain and predict the impact of work patterns on your business outcomes, and help understand the wellbeing of employees.

It presents the statistics and data collected while working in a comprehensible manner to improve productivity and well-being, and to help users make the most of their time.

7. Microsoft Viva Topics

Viva Topics utilises AI to organise information and knowledge from around the company and present the information to those who actually need it.

This knowledge management hub integrates with Microsoft Search, SharePoint Contributions/News, Teams, Outlook, Office tools (Word, Excel, and PowerPoint) and Power Tools. It recognises “Topics” in text and highlights them as links giving you the chance to hover over the link and preview information or to jump straight to a topic page with all the information.

This tool is ideal for navigating and finding information easily, increasing productivity.

8. Microsoft Viva Pulse

Microsoft Viva Pulse facilitates leaders in requesting feedback to understand their needs and to gain insight into what's working well and areas for improvement.?

This tool simplifies the process by which team leaders can request and receive feedback to engage employee morale, or feedback on a specific project that has been undertaken.

With engaging reporting, Viva Pulse enables leaders to review feedback results in a comprehensive dashboard which can be used to improve processes.

9. Microsoft Viva Amplify

Microsoft Viva Amplify provides a medium through which leaders within an organisation can communicate effectively with their employees. Viva Amplify enables leaders, corporate communications, and Human Resources to have a strategic approach to the communications they send out.

This Microsoft tool offers advice for crafting effective copy, allowing communications to be published across multiple channels. Leaders can also review the engagement with their campaigns to assess how to improve them in the future.

Additional business benefits of Microsoft Viva

1. Increased collaboration

Microsoft Teams provides a central hub for communication. Microsoft's suite of Viva tools can be accessed via Teams, making it easy to navigate, communicate, and collaborate efficiently.

2. Increased productivity

Coveo's 2022 Workplace Relevance Report found that?employees spend 3.6 hours on average searching for information?on a daily basis, that's approximately 907 working hours per year per employee! Viva enables employees to access data and information in a centralised place reducing time wastage and driving productivity. Microsoft Copilot features further simplifies this process, utilising AI to provide insights and information that is most relevant to your employees and teams.

3. Improve employee retention

Through increased feedback and data insights regarding employee well-being and satisfaction. Viva helps reduce employee dissatisfaction and increases employee retention.

4. Reduces onboarding time

Microsoft Viva reduces onboarding time by 50%, making it easier for new employees to integrate into the flow of work.?

Microsoft Copilot skyrocketing productivity with Microsoft 365

Microsoft's generative AI tool, Microsoft Copilot, is now widely available to SME and enterprise businesses.

Find out the impact this Microsoft Copilot tool can have to further enhance your team's productivity.

Harness the business benefits of Microsoft

Last month, we hosted a Microsoft Tech Talk to delve into how organisations can maximise their investment from their Microsoft stack.

Here's a recap of the insights we shared.

Maximise value from your Microsoft tools with smart data

To optimise tools such as Microsoft and Microsoft Copilot, ensuring your internal company data is in a fit state is paramount.

Access our data governance guide to find actionable insights you can use to improve your data governance, compliance, and management.

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