Master Microsoft Word Like a Pro: Comprehensive Shortcut Key Guide

General Shortcuts

Shortcut Action

Ctrl + N Create a new document

Ctrl + O Open an existing document

Ctrl + S Save the current document

F12 Open Save As dialog box

Ctrl + P Print the document

Ctrl + W Close the current document

Ctrl + Z Undo the last action

Ctrl + Y Redo the last undone action

Ctrl + C Copy selected text

Ctrl + X Cut selected text

Ctrl + V Paste text or object

Ctrl + F Open the Navigation Pane to find text

Ctrl + H Open the Replace dialog box

Ctrl + A Select the entire document

Text Formatting

Shortcut Action

Ctrl + B Apply bold formatting

Ctrl + I Apply italic formatting

Ctrl + U Apply underline formatting

Ctrl + Shift + W Apply underline to words only

Ctrl + Shift + D Apply double underline

Ctrl + Shift + K Apply small caps formatting

Ctrl + Shift + A Apply all caps formatting

Ctrl + E Center-align text

Ctrl + L Left-align text

Ctrl + R Right-align text

Ctrl + J Justify text

Ctrl + Shift + > Increase font size

Ctrl + Shift + < Decrease font size

Ctrl + Space Remove all character formatting

Paragraph Formatting

Shortcut Action

Ctrl + M Increase paragraph indent

Ctrl + Shift + M Decrease paragraph indent

Ctrl + T Create a hanging indent

Ctrl + Shift + T Remove a hanging indent

Ctrl + Q Remove paragraph formatting

Ctrl + 1 Set single-line spacing

Ctrl + 2 Set double-line spacing

Ctrl + 5 Set 1.5-line spacing

Ctrl + Shift + S Open Apply Styles dialog box

Ctrl + Alt + 1 Apply Heading 1 style

Ctrl + Alt + 2 Apply Heading 2 style

Ctrl + Alt + 3 Apply Heading 3 style

Navigation and Selection

Shortcut Action

Ctrl + Arrow Keys Move the cursor word by word

Ctrl + Home Move to the beginning of the document

Ctrl + End Move to the end of the document

Ctrl + Shift + Arrow Select text by word

Shift + Arrow Select text by character

Ctrl + Shift + Home Select text from the cursor to the beginning

Ctrl + Shift + End Select text from the cursor to the end

Tables

Shortcut Action

Tab Move to the next cell in a table

Shift + Tab Move to the previous cell

Alt + Home Move to the first cell in a row

Alt + End Move to the last cell in a row

Alt + Page Up Move to the first cell in a column

Alt + Page Down Move to the last cell in a column

Ctrl + Shift + Enter Insert a line break within a cell

Working with Objects

Shortcut Action

Ctrl + D Open the Font dialog box

Alt + Shift + F9 Display field codes instead of field results

Ctrl + Alt + V Paste special

Ctrl + Shift + F Change font

Ctrl + Shift + P Change font size

Review and Proofing

Shortcut Action

F7 Open Spelling and Grammar check

Shift + F7 Open the Thesaurus

Ctrl + Shift + E Turn Track Changes on or off

Alt + Shift + C Accept changes and stop tracking

Ctrl + Alt + M Insert a comment

Ctrl + Alt + A Review comments in the document

Other Useful Shortcuts

Shortcut Action

Alt + Ctrl + F2 Open document

Shift + F3 Toggle between uppercase, lowercase, and title case

Ctrl + F6 Switch between open Word documents

Alt + Ctrl + S Split the document window

Ctrl + Alt + Shift + S Open the Styles pane