Mass Actions for HCM

Every business needs an effective strategy for proper human capital management (HCM). HCM is the hiring process that enables a business to get on board the right people for the work, managing them for effective business output by optimising productivity. HCM has evolved over the years from being just an administrative function to a critical enabler of business value.

Importance of Human Capital Management

??Human capital management is effective in recruiting the right candidates such that your workforce is depicting high productivity. Additionally, HCM consists of managing people by engaging them and retaining them in the organisation.

??Human capital management strategy is extremely important for successful business outcome since HR functions are an essential part of your business and directly affects the employees.

??Evolving market forces as well as business uncertainties also make HCM increasingly important.

Speaking statistically,

?? Approximately 85% of HR professionals believe recruitment is similar to marketing where they have to attract good candidates by depicting the positives of the company.

???More than 1% of HR professions, around the world, do not have the required HCM technology. As a result, their workload is increased.

???This is leading to more than 45% of organisations investing in improving HR management.

Therefore, to ensure HCM is easier for organisations, various HCM technology has emerged that enables you to optimise workforce strategies. HCM technology provides an integrated HCM solution that brings all HR services into one platform, allowing for the elimination of costly redundancies and synchronize data into a trusted source of decision-making.

One such HCM technology is Workday which provides businesses with HR services in one platform, thus, reducing the HR department's workload.

What is Mass Action in Workday?

Imagine a scenario where you have to change a process or implement something new. For example, you want to change a certain business policy across the entire organisation. This will take a long duration to implement across every level and raise awareness about the changes. However, Workday is a simple solution that reduces the time as well as streamlines the process.

Workday enables the transferring of design and data to worksheets, where the business plans can be refined and implemented in the form of “mass action”. As a result, the entire process is streamlined. Through these worksheets, errors in the business process/policies can be identified, rectified and implemented within a short duration using the “mass action” option to complete the reorganization process.

This simple, secure and scalable feature of Workday can be initiated from integrated Workday worksheets. And if you are worried about security, all data remains secure in the worksheet of Workday throughout the installation, setup and operation of mass actions.

Therefore, Mass Actions in Workday help your organisation to thrive even all thousands and millions of tasks.

Benefits of Mass Actions in Workday

???Execution and implementation of change

An organisation undergoes various changes. Executing and implementing those changes are important and therefore, Mass Actions through Workday worksheets allow for change execution and implementation. The change can be any business policy or business process. Mass Action enables the change implementation at any level of management across the organisation. Workday Mass Action Workbooks allow you to use features individually or together and solidify the change in your organisation. Furthermore, the accessibility for Mass Action for business changes is easy, which allows the HR teams to execute the changes without hindrances.

???Reduced time for HR operations

The HR department is often swamped with the workload. This is especially true for large organisations. With Mass Actions in the Workday, the HR department can reduce the time for various procedures. You can check for errors and execute the necessary changes through mass action which reduces the time. One of the major HR operations is the additional jobs and the termination process. With the Mass Action feature of the Workday worksheet, the work can be automated, which reduces the effort involved in ending jobs in Workday. As a result, the HR department does not have to manually do the task. This reduces the time for various HR operations.

???Identification and rectification of errors

Workday consists of the worksheet, which is similar to Google Sheets or Microsoft Excel. However, Workday worksheets allow the utility of the Mass Action tool which enables you to perform processes at a mass level, thus reducing workload. Bulk actions often involve the chance of errors which can be detrimental when operated at a mass level. Mass Actions in Workday facilitate identifying the errors as well as automating the process to reduce the errors.?

???Reduces HR team workload

Mass Actions can be utilised to perform HR operations such as “Termination” or “End Contract”. This is extremely useful for the HR department when there is a mass layoff or employee reduction. Additionally, the associated user interface is very easy and hence, HR users are provided with a quicker method for everyday business processes. This will reduce manual effort and increase efficiency. Moreover, along with this, it reduces the data entry error through built-in error identifiers and helps in rectifying the errors. Furthermore, Workday has introduced a new way to use Mass Actions using Worksheets. A custom or search report, for example, ‘Find Worker’ can be used to repopulate the data for the mass actions. ?

???Streamlines organisational processes

Processes in an organisation can be often complex. It is essential to streamline the processes such that every business operation takes place in an effective, organised and simplified manner. With the Mass Action feature in the Workday worksheet, an action is applicable across the entire organisation. This reduces the time for implementing changes in an organisation. As a result, the entire organisational processes are streamlined.

Offerings of Mass Action feature

Team collaboration

Mass Actions allow for collaboration since teams are able to collectively work with live data, where all the data are present in a secure environment of Workday Worksheet. The Mass Action feature is applicable to various options. This feature is applicable to different teams across the organisation. As a result, collaboration in the organisation increases. Furthermore, the environment of Mass Action is where and how people work. Cross-functional teams can collaborate and share plans with one another on any device, at any time.

Data based actions

Workday worksheet consists of real-time data that empowers the feature through the right combination of live information to answer key business questions. The application of Mass Action through this data enables the concerned individual to make an effective decision. Furthermore, when action is taken based on evidence (in the form of data), the room for error reduces. Workday worksheets empower users with real-time data, whether they are in the process of preparing a plan or drilling down into new levels of detail in response to rapid-fire questions during a presentation.

Reduction in time

Mass Action reduces the time required for implementing a particular change. The Mass Action feature in the Workday worksheet allows for taking actions across the organisation. Thus, it streamlines the process with reduced errors. Moreover, Mass Action reduces manual effort and increases efficiency by enabling you to process events for employees and contingent workers in bulk.

Workday has introduced a new way of using the Mass Action feature that can simplify the HR Operations work using the Worksheets. For actions such as Termination or End of Contract, a custom or search report can populate the data required for such actions. This feature, therefore, is extremely useful for decreasing workload of the HR department in case of mass reduction or mass lay-off. It could even provide HR users with a quicker method for everyday processes.

Steps for processing “Termination” or “End Contract” through Mass Action

1.????Using Custom Report

???Access the Launch Mass Action event (for example End Contingent Worker Contract process)

???Select the custom report

???Select the reason for termination from the drop-down

???Choose the date for contract expiry.

???Once the process completes successfully, click on the Open Workbook button.

???Populate the secondary reason for ending the contract from the drop-down.

???Click on Begin Error Validation and check for errors in any rows.

???Click on submit at the end of the page and the process gets completed

?

2.????Using Search Report

???Run the Find Worker report

???Select some suitable filters from the left end and choose the workers.

???Click on the Launch Mass Action event button.

???Choose the option as per the requirement

???Worksheets get populated

???Click on the button Begin Error Validation

???Click on the “submit” button

In conclusion, the Mass Action feature of Workday is a very significant and useful feature that provides the user with numerous benefits. This includes Execution and implementation of change, Reduced time for HR operations, Identification and rectification of errors, Reduces HR team workload and streamlining of organisational processes. The Mass Action feature of the Workday worksheet allows for high team collaboration, decisions based on data and reduction in duration for different HR operations. Therefore, Mass Action is a necessity for your organisation.

Zeneesha Ltd is here to support you with any Workday related needs. This includes facilitating the usage of the Mass Action feature and applying its full potential to your organisation.