Managing Your Calendar with a Virtual Assistant
Time is money.??
That’s why at the executive level — or any level, really — your time will determine how much progress you make.??
Executives spend about 43% of their time on their agendas, and according to the Harvard Business Review, the more time they spend purely on their agendas, the better they feel about their time management.?
But if you have a lot of responsibilities, it can be hard to control your own time.?
That’s why people turn to a virtual assistant for their calendar management services. Rather than making your calendar the bane of your existence, this gives you complete control over your time. And better yet, you won’t have to be the one micromanaging every last detail of your calendar. ? ? Here’s how it works.
How Better Time Management Makes You More Productive?
Time may be money, but it’s also finite.?
There are only 24 hours in a day—and only so many hours in a workday. How you manage your time and energy determines how much productivity you can squeeze out of those hours.?
An optimized calendar can help you improve both.?
But what are the specific benefits that you get when you work with a virtual assistant who helps manage your calendar???
Fewer Distractions?
According to TeamStage statistics, distractions can make you twice as prone to making errors.??
Virtual assistant calendar management can help you reclaim your time by reducing your overall distractions. A virtual assistant has more time to spend on your appointment setting, so you’re not distracted by the distraction of setting your own. Rather than playing phone tag, you’re busy on that task you know you must complete.?
More Focused Time?
Productivity guru Cal Newport, author of “Deep Work,” says: “Less mental clutter means more mental resources available for deep thinking.”?
If you’re removing cluttered, administrative time from your workday, that leaves more time to think about big-picture issues. And as Harvard Business Review showed, executives feel more effective when they spend more time on their agendas—and less time managing their calendars.?
Less “Clutter Time”?
On the opposite side of the spectrum, outsourcing your calendar management to a virtual assistant has one immediate benefit you can’t deny: time saved.?
Rather than run through a list of administrative tasks to start your morning, you can start it with an hour of deep work. You can let the assistant handle it rather than go back and forth with team members as you schedule meetings.?
This means more focused time (see the point above) and, at the very least, more “me” time to help you decompress from your work.?
In case you missed it:
From the Prialto blog archives.