Managers: Why SharePoint Should Be on Your Radar

Managers, we know you have a lot on your plate, and managing has never been more difficult. From working with different generations to navigating the complexities of remote and hybrid work, your work is cut out for you.?

As your organization navigates new ways of working, tools like SharePoint are becoming more indispensable than ever before. (If you are unfamiliar with SharePoint, head to our blog article for an overview.)??

In this article, we will focus on three areas that might be on your mind as you plan for a successful 2025: managing a hybrid team, implementing and enforcing retention policies, and maintaining regulatory compliance. For each area, we will demonstrate why SharePoint can streamline processes to help your team stay efficient, organized, and compliant.?

Managing a Remote or Hybrid Team with SharePoint?

It has been almost five years since the pandemic began, yet we are still learning the skills required to successfully work remotely or with a hybrid team. That being said, I am sure you have noticed that flexibility and clear communication go a long way to being able to collaborate more effectively.??

SharePoint provides a centralized platform where your team can collaborate and get on the same page, no matter where they are. That means no more working from different versions, saving documents on your desktop, or losing time searching for the most up-to-date file. It can provide:??

• Seamless Collaboration: With SharePoint, your files are in one place, and your team can use its real-time co-authoring tools to work together. It also integrates with Teams, so it works with your existing workflows and makes it easier than ever to collaborate.??

• Increased Productivity: Your team is spending way more time than necessary looking for files.??

• Safety and Security: No matter where your employees are, they can securely access resources.??

• Transparency and Accountability: Tools like shared calendars, task lists, and dashboards help managers track progress and keep everyone aligned on goals.?

Retention Policies Made Simple?

When your data is scattered across systems, devices, and platforms, it creates data sprawl—a growing problem that leads to inefficiency, compliance risks, and wasted time. Without a clear retention policy, vital information becomes buried in clutter, storage costs soar due to redundant or outdated data, and sensitive information is mishandled, opening the door to compliance issues.?

SharePoint provides a straightforward solution to these challenges. With its retention policies, you can automate how you archive or delete outdated files, ensuring your team only works with current and relevant information. By managing the document lifecycle effectively, SharePoint helps you eliminate unnecessary clutter, store sensitive data securely, and retain critical documents for compliance while securely disposing of outdated ones.?

Ensuring Regulatory Compliance?

Your team may not be all in the same space physically, which means your employees are accessing data from various locations and devices. This causes unique compliance challenges. Without the right tools, it is easy for sensitive data to be mishandled, regulatory rules to be missed, and organizations to face expensive fines, legal troubles, or damage to their reputation.?

With SharePoint’s tools, it is a lot easier to stay compliant. It has features like audit logs to track who accesses or changes files. You can also set your access controls to ensure only authorized users view sensitive data. You can tag your metadata to align it with regulations like GDPR or HIPAA, making it simple to meet industry-specific requirements.?

You can also keep your data secure by setting permissions to control access to your files and documents.??

These tools have a real-world impact. Organizations in regulated industries rely on SharePoint to track document changes, enforce policies, and prepare for audits with ease.??

Why SharePoint Should Be on Every Manager’s Radar?

SharePoint is more than just a document storage solution—it is an essential tool for modern workplace management. From helping hybrid teams collaborate to enforcing retention policies, it can do so much for your organization.??

If your team is using SharePoint, the question is: Are you using it to its full potential???

If you are not sure, we are here to help! At The Great Canadian Training & Consulting Company, we can help you unlock SharePoint’s potential with our professional software consulting services and our exceptional training courses.??

Our software consulting services are all about transforming your ideas into action. If you're feeling a little stuck when it comes to creating a new SharePoint site or implementing its features, and you don't have the time or expertise to bring it to life, that’s where we come in.?

We also have a wide range of SharePoint courses designed for everyone – from beginners to advanced features for site owners. Like all our classes, our SharePoint courses are taught by engaging instructors with real-life experience. You can also speak to our team about customizing your training to reflect how you use SharePoint in your organization. ?

Learn more and register your team today!?