Managed Print Services (MPS) & Digitisation
Mitchell Filby
Strategy, Innovation, Digital Transformation, Author, Board Director, XaaS, Business Model Disruptor, Publisher, Journalist and Serial Entrepreneur, Business Mentor, Coach, Advisory, Global MPS expert
In today's digital era, many large corporate enterprises struggle to fully transition from paper-based processes to digital workflows. Despite the promise of greater efficiency and cost savings, the journey to digitization often faces roadblocks. These challenges arise from a complex mix of legacy systems, cultural resistance, and the underestimated scope of print management.
One key challenge businesses face is over-reliance on outdated printing and document imaging systems. As highlighted in Rest In Print, enterprises often fail to realize how deeply entrenched print-based processes are across their operations. Many of these systems remain invisible until they begin costing organizations significant time and money. Multiple, fragmented devices such as single-function printers increase inefficiency. Their unmanaged usage creates unpredictable costs and hinders the shift toward paperless operations.
Another major issue is resistance to change. Corporate cultures that have relied on printed documentation for decades often struggle to embrace digital alternatives. Employees may be attached to having personal printers or specific workflows, which leads to siloed operations and a lack of streamlined communication. This cultural inertia can stymie efforts to standardize digital processes and fully leverage document management technologies.
Managed Print Services (MPS) presents a solution that can bridge the gap between paper-based systems and digital transformation. MPS, as discussed in Rest In Print, provides enterprises with a controlled and monitored approach to managing their printing environment. Rather than viewing print and document imaging as separate from digital strategies, MPS integrates them, helping businesses transition smoothly into digitized workflows.
Through MPS, organizations gain visibility over their print environment, allowing them to track usage, reduce redundant devices, and consolidate workflows. This not only reduces costs by up to 30%, but also eliminates the unpredictability associated with unmanaged print usage. Furthermore, MPS providers can offer tailored solutions that align with a company’s broader digital transformation goals, ensuring that physical and digital document management coexist effectively.
Additionally, MPS brings cultural change management into the equation. By partnering with experienced providers, businesses can educate employees on the advantages of transitioning to digital, such as improved access to documents and enhanced data security. MPS facilitates the gradual reduction of print reliance while introducing digital alternatives in a structured, manageable way.
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In conclusion, while the road to digitization may seem daunting, Managed Print Services offers a practical, scalable pathway for large enterprises. By addressing both the technological and cultural barriers, MPS enables businesses to navigate their transition more effectively and achieve long-term digital success.