Is Managed Print Right For My Organization? 3 Signs It’s A Smart Investment

Businesses of all sizes are now turning to Managed Print Services (MPS) to save money, time and resources. In addition to enjoying the benefits of improved control, performance and security, managed print strategies can save companies up to 30% on their printing costs. But how do you know if managed print is right for your business? Here are some of the signs that say it is:

1) You Have Unexpected Print-Related And IT Expenses

Month-to-month spending on printing can be unpredictable, but one of the main benefits of a Managed Print Services provider is that you pay a consistent monthly rate for your printing needs. If you are having difficulty planning for the future because of unexpected costs, such as a machine breaking down, managed print could be your solution. Instead of trying to foresee these expenses and rushing to fix a problem when it arises, your Managed Print Services provider can mitigate these problems, with their help desk support, remote device monitoring and predictable monthly rates. 

2) You Have Noticed Wasted Time And Resources In Your Print Environment

From printing out too many extra pages, to using color printing for documents that can be printed in black-and-white, there are many wasteful practices that could be costing your company thousands of dollars. Managed print helps you eliminate these wasteful practices, as well as ensures you have the most optimized print environment possible. With MPS, you can consolidate your print fleet to include only the most efficient, updated and necessary machines, while getting rid of outdated machines that are only costing you money. MPS can also help optimize workflows, which will make your employees less frustrated and more productive, as they spend less time worrying about printing or trying to fix outdated or broken equipment.

3) You Are Looking For Additional Security

Managed Print Services providers offer a vast improvement to your business’ security, both in terms of devices and documents. MPS providers ensure your company is up to date on compliance laws and requirements, so you no longer have to. MPS also offers device authentication and document encryption, which prevents unauthorized access to documents and networks. MPS providers can also offer you Enterprise Content Management (ECM) solutions, which will also cut down on your paper usage, and digitize many of your documents using a trusted security provider. If you are using an MPS provider, you will also have a full audit trail for all your funds, which will only further improve your security.

Managed Print Services can improve a business’ efficiencies, security and environmental footprint, while cutting down on overall and unforeseen expenses. With the right MPS provider, like the experts at the Gordon Flesch Company, you can consume less energy and paper resources, and your employees will be more productive with an improved print workflow.

Think your organization could benefit from a Managed Print program? Contact us today for a free, no-obligation Managed Print Needs Assessment!

This post was originally published on The GFC Blog.