Manage Your Household Team & Company Team Without?Burnout

The Art of?the Team

If you’re like me, I know you know all too well the challenges of balancing a growing company with an active household. We all have our hands full managing teams, making high-level decisions, nurturing your company vision, while simultaneously making sure that your personal life stays organized and nothing falls through the cracks. But it’s just the way this game works. If you want to be successful, you have to figure out how to keep the business running smoothly AND your hom running even smoother. With a demanding schedule, the last thing you need is to feel like you’re juggling two full-time jobs. But that’s exactly what it becomes when you’re running a company and managing a home.

I know what you’re thinking. “But I can’t split myself in half and I can’t clone myself. It’s hard enough managing the one team. So how can I manage them both without something slipping through the cracks?” It’s simple. Do like you do for your business and hire a household team. Hiring help at home is not just a luxury set aside for the rich and wealthy. A Personal Driver, Nanny, Chef, Personal Assistant, House Manager, and Housekeeper are about helping you maintain a high-functioning home (key words), just as you would your business. The key is learning how to effectively manage both teams without sacrificing one over the other, experiencing burnout, or adding extra work for yourself.

As a busy CEO, you can manage your household team effectively while continuing to lead your business with excellence. Here are some practical tips, daily strategies, and scheduling hacks to help you avoid the stress and overwhelm that can come with maintaining dual leadership roles.

If you’ve gotten this far in business to where you’re considering help at home, chances are you’ve already mastered delegation in the business. You know that building and scaling a successful company requires trust, a certain level of autonomy, and clear communication with your team. The same holds true for your team at home. The purpose of having one is to ensure that the every day personal aspects of your life, like childcare, meal preparation, or maintaining a clean and organized home run smoothly in the background, while you focus on the bigger picture…your business. After all, you are building a legacy that you want to pass down to your children and future generations.

When managed properly, your household staff can be just as efficient and organized as your business team. Once you have two capable teams at your disposal, use them. I know how some of you do. Avoid the temptation to do it all by making sure your household and business teams are taking care of the details. By managing your time effectively and delegating strategically, you can avoid burnout and keep both your home and company running smoothly. The benefits of having a household staff include time savings, reduced stress and increased productivity.

• Time savings: Freeing yourself from mundane tasks allows you to dedicate more time to growing your business and spending quality time with your family. You could be attending all of your children’s activities a lot more knowing that you don’t have to rush home to get dinner ready.
• Reduced stress: Knowing that your home life is taken care of helps you approach your work with clarity and peace of mind. You won’t have to worry about picking up dry cleaning, going grocery shopping or getting the kids to practice on time. In the words of Olivia Pope, “it’s handled”.
• Increased productivity: When you don’t have to worry about coordinating family schedules, or scheduling home repairs, you have more mental space to innovate and lead that business. Wouldn’t it be great to have the time to nail those proposals and win extra client work to grow the business?

Are you still not convinced? You can’t still be worried about how you’ll manage two different teams. I just told you what you’ll gain. Listen, it can be done. You just have to get organized and practical, and trust the process you set in place. But first you must believe that it can be done. Here are some tips to do it without losing your sanity.

1. Create Clear Boundaries Between Business and Household Roles

One of the biggest challenges is the overlap between home and work responsibilities. You shouldn’t be tapping your Executive Assistant to also be your Personal Assistant. There should be a clear distinction between who is in the business and who is in the household. Never let the two teams overlap. That’s asking for trouble.

And when you’re focused on one, don’t try to work on tasks for the other. A lot of us like to multi-task. I advise against it in this case. It’s crucial to establish boundaries that ensure you’re not constantly thinking about one when dealing with the other. When you’re in the business, work on the business. When you’re focused on home, focus on that staff.

Assign clear roles and expectations for both your household and business teams. Everyone should know their job descriptions and the tasks they’re responsible for, just as you would delegate responsibilities at work. Write out their job descriptions so there is no confusion. You would do that for the business, right? So make sure you have clear descriptions for the household staff too. For instance:

• Personal Driver: Responsible for your daily commutes, taking your kids to and from school, and running any errands that require a vehicle.
• Nanny: Oversees the well-being of your children, manages school pickups, extracurricular activities, and ensures their daily routine is well-structured.
• Chef: Prepares meals according to your dietary preferences and the needs of your family, plans weekly menus, and ensures the kitchen is stocked with fresh ingredients.
• Personal Assistant: Handles your personal schedule, helps with errands, booking appointments, and acts as a liaison between your household team and you.
• House Manager: The point person who oversees all household staff, coordinates schedules, manages any home maintenance issues, and ensures everyone is aligned.
• Housekeeper: Maintains a clean and organized home environment, handles laundry, and ensures that each room is well kept.

Of course this is just a highlight of duties. Clearly defining these roles and ensuring that each team member knows their job will free up mental space and prevent tasks from slipping through the cracks.

2. Leverage Technology for Streamlined Scheduling

Say it with me…Technology is my friend. Managing two teams doesn’t mean you have to personally coordinate every single task. You don’t even have to be tech-savvy to make tech work for you. You are simply applying the same (or similar) tech at home that you use in business. Use technology to streamline schedules, assign tasks, and ensure that both teams operate in efficiently.

• Calendar: Keep a shared digital calendar for you, your family, your business and household teams. This ensures that your personal assistant, house manager, and nanny are always aware of key events?—?whether it’s a business trip, a child’s recital, or a family vacation. Google Calendar remains my #1 pick because it’s accessible, easy to use and just about anyone with a Gmail account can use it. You can color code, sync it with other calendars and give access to others to use. And you can keep it private to your workspace/group. What I love most is it syncs with my Apple Calendar and all appointments are on one master screen and are color coded so I know business from personal meetings. And I have it across all of my devices (Android phone, iPhone, iPad, laptop and desktop). Life saver, because I always know what’s going on!
• Project management apps: Just like you manage company tasks using apps like Trello, Asana, or Monday.com , use similar tools to assign tasks to your household team. For instance, your house manager can track house repairs, cleaning schedules, or grocery lists, ensuring that nothing falls through the cracks. You can use these tools to keep track on each person’s progress on specific tasks. You can enter notes and collaborate on key events. Monday.com is more high end and I absolutely love using it. But if you have people who are not as tech savvy, Trello is a great beginner’s tool.?
• Automate reminders: This goes back to the calendar system you use. Set automated reminders for key tasks like vehicle maintenance for your personal driver, weekly meal planning for your chef, or appointments for your personal assistant to book.

By using tech tools to keep everyone in the loop, you’ll cut down on unnecessary meetings and ensure that everyone knows exactly what’s expected of them on a daily basis, down to the hour.

3. Delegate Trust, Not Just?Tasks

The key to managing both your business and household teams without burnout is learning to delegate with trust. Listen, I know the trust thing is hard, especially in the beginning. But you have to learn to step back and let go. You already trust your business team to make key decisions at work (at least I hope you do). It’s time to extend that trust to your household team. Micromanaging is not necessary. Neither is trying to run everything yourself.

• Empower your House Manager: Think of your House Manager as the COO of the home. You’re the CEO of course, but this is your right hand person. They should have the authority to make decisions, troubleshoot issues, and delegate tasks within the household team. They’re your point person for all home-related activities, so you can focus on your business. In essence, they are the boss of the team and everyone reports up to them. They will decide what’s important enough to bring to you when necessary.
• Trust your Personal Assistant: He or she is there to make sure your schedule runs smoothly and all the little details are handled. Let them take charge on personal appointments, social events, or errands that can distract you from work. Let them organize that closet you’ve been putting off. Let them pick up the packages from the post office, dry cleaning or groceries. It’s their job to keep your personal obligations on track just as your Executive Assistant does in the business.?
• Give Your Nanny Authority: The Nanny is the person who will spend the most time with your children next to you. While you don’t have to give them full authority on all decisions, there are some areas of your child’s life where the Nanny should be able to manage without having to involve you. Whether you’re traveling for business or working late, knowing that he or she is fully capable of handling your children’s needs will give you peace of mind. Set clear guidelines, and then step back, trusting them to manage without constant supervision. Revisit the guidelines every now and then to make sure they’re working for everyone. Address any concerns or issues immediately.?

Delegating trust rather than micromanaging allows you and both teams to thrive. It empowers your staff to take initiative, handle challenges, and keep things moving smoothly while you focus on high-level decisions.

4. Set Regular Check-ins to Maintain Accountability

Regular check-ins are essential to ensure that both of your teams are aligned with your goals. Set up weekly or bi-weekly check-ins with your house manager and personal assistant, just like you would with department heads or other staff at the office. This gives you an opportunity to identify areas of improvement, address any potential conflicts, or just get a report of how things are going.

During these check-ins, discuss:

• Upcoming family and business events.
• Any issues or areas where additional support is needed.
• Feedback on performance and ways to improve efficiency.

Keeping open lines of communication ensures that both your business and household teams are performing at their best, and you stay in the loop without feeling overwhelmed. And you get your time back.

5. Create a Personal and Business Master?Schedule

This one is specifically for YOU. Many successful CEOs swear by the power of a master schedule. Create one that incorporates both your business and personal life to ensure that there’s balance between the two. Don’t fall into the trap of overloading your schedule.?

• Time blocking: Use time blocking to separate your business hours from personal commitments. For example, block off time for meetings with your executive team, and also carve out space for a family dinner or attending a child’s school event.
• Prioritize self-care: Make sure your schedule includes time for self-care. Whether it’s a morning workout, meditation, or simply downtime, this prevents burnout and allows you to perform at your peak in both your business and personal roles.
• Family time: Ensure your master schedule includes non-negotiable family time. With your household team handling day-to-day operations, you can be fully present during these moments without distractions.

So, Are You Ready to Build Your Household Team?

Managing your business and home life doesn’t have to mean sacrificing one for the other. With the right household staff in place and the proper management strategies, you can lead efficiently and effectively in both areas of your life…without losing your mind. Imagine walking into a clean, well-organized home where meals are prepared, the children’s schedules are managed, and you have the freedom to focus on scaling your business without distractions. Close your eyes and let that sink in for a moment.?

Does that move you to take action??

Let Mogul Chix? help you build the household team that keeps your life in perfect balance. Whether you need just a Personal Driver, a Nanny, a House Manager, or a full household staff, we’re here to match you with professionals who can meet your needs as a busy CEO.

Complete your Client Profile today and take the first step toward creating a home life that runs just as smooth as your business.

Complete Your Client Profile Here .

Let Mogul Chix? help you (in the words of Rep. Maxine Waters) reclaim your time!

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Adrienne Graham CEO|Founder Mogul Chix? Connect with me here on Linked In .

?2024 Adrienne Graham and Mogul Chix?. Unauthorized use and/or duplication of this material without express and written permission from this author and/or owner is strictly prohibited. Excerpts and links may be used, provided that full and clear credit is given to Adrienne Graham and Mogul Chix? with appropriate and specific direction to the original content.