Maintenance Supervisor Responsibilities

The maintenance supervisor manages the daily activities of the maintenance department in assigned area(s) to ensure the safe, effective, efficient, continuous plant operation through maintenance and repair of assigned facilities and equipment.

Maintenance Supervisor Roles and Responsibilities are followed to ensure everyone is aligned with all stakeholders.

The position functions under the direction of the maintenance manager, subject to established policies, precedents, and practices. The position involves working with capital projects, monitoring costs, and ensuring that contractors comply with safety rules and practices. The maintenance supervisor is allowed considerable freedom of action to plan, organize, and direct others to achieve department objectives and goals and must have the ability to plan, organize, and direct maintenance and repair operations.

Extensive problem solving is associated with maintenance and repair of large and sophisticated equipment. The maintenance supervisor also must have highly developed human relation skills to direct and aid subordinate personnel for self-motivation, addressing competing and conflicting situations, and communicating with contractors and vendors. He or she manages the total maintenance efforts for all assigned area(s).

The position involves working closely with the planning, engineering, production, environmental, and other departments to build and sustain effective working relationships that reinforce a managerial role versus a foreman role. Therefore, the maintenance supervisor must maintain effective communication, meet emergencies, assess, and provide for the training needs of crew members, and perform employee evaluations.

The position requires a high school diploma or equivalent and five years’ experience in industrial maintenance. Supervisory or management experience is preferred. Proficiency in the use of a personal computer is required, as the maintenance supervisor must be able to store, retrieve, and analyze data from the CMMS and network applications.

The maintenance supervisor’s responsibilities include:

• Ensuring that individual safety is a top priority by adhering to the plant’s safety and environmental objectives, attending weekly safety meetings, daily toolbox meetings, monthly review of the “Safe Comment Report,” and insisting that all safety rules are followed, Evidence of this is achieved by no lost-time accidents.
• Using CMMS data, reports, and graphics to pinpoint potential problem areas and enhance productivity of assigned crew(s).
• Utilizing a program of equipment evaluation, modification, and improvement and using employees to make it successful.
• Assessing and providing for the learning and training needs of crew members.
• Monitoring apprentice progress and logbooks, evaluating and counseling as required.
• Supporting company policies, departmental instructions, and objectives in a positive manner with employees.
• Spending time with each crew member to develop personal and working relationships and listen to new ideas, problems, and suggestions.
• Setting an example supported by crew participation in decisions and activities.
• Demonstrating a long-term view and approach to work.
• Working with planning and computerized maintenance management software on a systematic basis to improve and update work procedures, time estimates, and preventive and predictive maintenance frequencies.
• Responding appropriately to off-shift and off-day problems and maintenance shift problems.
• Setting, tracking, and achieving crew goals and performance.
• Averaged planned maintenance should meet or better than the goal.
• Where minimized breakdowns is a goal, measuring and documenting trends through mean time between failures.
• Managing overtime at the company’s goal or lower.
• Responsibly conducting annual performance reviews with regards to performance objectives for crew members.
• Utilizing the resources of maintenance technical advisors, reliability engineers, and others in solving problems and improving productivity. Soliciting their help to increase predictive maintenance and reduce unnecessary asset activities.
• Consistently completing tasks and providing information in requested time.
• Assuring the credibility of maintenance functions by meeting committed downtimes for equipment.
• Keeping customers knowledgeable of the proactive maintenance process and aware of maintenance activities through the weekly planning meetings.
• Ensuring appropriate and consistent discipline is administered as needed.
• Assisting in staffing the department with the best skilled craftspeople and apprentices possible.
• Promoting integrated work between mechanical and electrical craftspeople.
• Working with operating departments to maintain optimum operating conditions and compatible working relations.
• Ensuring mandated regulatory training is 100% crew compliant.
• Preparing periodic reports as required.
• Filling in for department management as required.
• Responsibly preparing the crew budget(s) and controlling costs to within 2% and being prepared to explain variances greater than $2,000.
• Working directly with inventory control, changing minimum/maximum quantities, controlling rebuild units, surplus and obsolete items, quality control, and reduction of inventory and capital spares to reduce equipment costs.
• Working with all personnel in the promotion of a good labor relations. Promoting the use of the open-door policy, communicating with department personnel in keeping them updated on all company policies and procedures, and providing timely answers to all questions and concerns.

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Join me June 25-27, 2024, for “Maintenance Excellence for Maintenance Supervisors” Workshop in Charleston, SC -- Ricky Smith CMRP, CMRT is the instructor for this great workshop. If you like information on this workshop email me at [email protected]