Like magic: 5 ideas for automating invoice approvals
Digital processes help make the invoice approval process much faster and easier. Many steps can run – almost magically – in the background. That's because automatic workflows distribute and check invoices according to fixed rules you can set up beforehand. Know all the possibilities that DocuWare offers you for creating magic. Be inspired by these five ideas.
1. Automatically detect errors
There are ways to ensure that only perfectly correct invoices enter your approval processes. A digital workflow can, for example, automatically check whether important information, such as GST, is available on an invoice. It can also determine whether the final amounts are correct concerning the GST shown or whether an invoice is a duplicate. For this purpose, the AI technology reads and checks all incoming invoices automatically as soon as they are stored. If the workflow detects errors, you’ll receive a task notification and can jump in to correct it.
Error-free: Duplicates are automatically detected.
2. Automatically assign invoices
In the past, paper invoices would go from one person to another. Nowadays, just a click of a mouse identifying the appropriate people in the chain or cost centres is sufficient to send invoices for approval. It’s even quicker if the same individuals consistently review a specific vendor’s invoices: you can utilize the choice to assign predefined approvers and distribute invoices to them via automatic workflow. Another advantage of speedy approval processes: If someone is on holiday or unable to approve the invoice, it’s sent automatically to their replacement.
Straight ahead: Anyone needing to approve an invoice gets them without manual intervention.
3. Approvals automatically steered to multiple parties
For invoices with higher amounts, a multi-stage approval process is often necessary. You can manage this by setting user-specific approval limits....