Licensing in Power Automate

Hello Power People,

Today's topic is Licensing in Power Automate.

This needs to be mentioned again

Why do we have licensing in the first place?

Short answer is because of Standard and Premium connectors.

Premium connectors cannot be utilized without having Premium licenses.

Standard Connectors examples:

• SharePoint
• OneDrive for Business
• Adobe Acrobat Sign
• Approvals
• Dropbox

Premium Connectors examples

• Dataverse
• Azure Automation
• Salesforce
• SAP
• ServiceNow

Custom connector allows you to connect to APIs or services that are not available through the built-in standard or premium connectors. This flexibility is powerful but comes with the requirement for premium licensing.

Seeded Licenses

Working with standard connectors are covered under seeded licenses.

Power Automate Standalone Licenses

1. Power Automate Premium

Previously known SKU as Power Automate per user

• Assigned to individual user ($15 per user/month)
• User can run unlimited cloud flows (Automated, instant, scheduled, and business process flows).
• Run a Desktop flow (RPA bot) in attended mode on a workstation.
• Includes access to AI Builder capacity in support of scenarios like forms processing, object detection, prediction, text classification and recognition (5000 Service credits per license, Cap on accrued capacity: 1,000,000 credits per tenant)
• Dataverse Database capacity Accrued to Tenant is 250 MB per license.
• Dataverse File capacity Accrued to Tenant is 2 GB per license.
• Includes full Process Mining desktop version and limited amount of Process Mining data capacity(50 MB to start with)

Task mining capabilities: Enable you to analyze a recorded process and view the analytics report. You can invite others to contribute recordings to the process for richer insights

Process mining capabilities: Enable you to create a process, connect to an event log using data flows, analyze a process from data, view the analytics report in the web, and perform advanced analytics in the desktop application. Each Power Automate Premium license adds 50 MB of process mining capacity to a tenant wide capacity pool up to a total of 100 GB. When you reach 100 GB, you need to purchase the Power Automate Process Mining add-on to process additional data.

The Process Mining add-on is a tenant wide license that is available for the Power Automate Premium license. It offers:

- Additional 100 GB of process mining capacity to the capacity pool, from which users with the Power Automate Premium license can consume.

-Additional 2 GB of Dataverse database capacity.

-Additional 1 TB of Dataverse file capacity.

• Per tenant/month, one license allows user or capacity to use in any environment in the tenant.
• Desktop flow authoring, bot orchestration and management are included.
• Even though you can set up many tasks for the bot, it can only handle them one at a time, not all at once.

Note: Running an RPA bot in an unattended scenario requires the addition of the Power Automate Hosted Process license.

2. Power Automate Process

Built on top of previously knows SKU as Power Automate per flow.

• Assigned to single autonomous cloud flow/ RPA bot (independent of a user).
• Can be used for unattended RPA bot.
• Or critical business process that can be accessed org-wide without licensing individual users.
• Includes access to AI Builder capacity in support of scenarios like forms processing, object detection, prediction, text classification and recognition (5000 Service credits per license, Cap on accrued capacity: 1,000,000 credits per tenant)
• Dataverse Database capacity Accrued to Tenant is 50 MB per license.
• Dataverse File capacity Accrued to Tenant is 200 MB per license.
• When licensing bots for unattended automation:

-Concurrent instances of a singular process require an additional unattended bot for each instance which means If you want to run the same task at the same time on multiple bots, you need to have a separate bot for each task instance.

-Unattended bots can be deployed on a local, remote desktop, or other virtualized environment. This license does not include any of these resources.

• When licensing business processes :

-Every top-level flow needs to be licensed individually. ‘Child flows’ triggered by another flow do not need to be additionally licensed. For example, if you have a main process for onboarding new employees and it triggers child flows for smaller tasks, you only need a license for the main process/flow, not for each child flows.

• Minimum Initial purchase number of Power Automate Process license is none.
• Per environment/month, one license allows the bot or process to be used in a single environment. An additional license is required if the same bot or process is deployed in a different environment.

3. Power Automate Hosted Process

• Power Automate Hosted Process is a superset of Power Automate Process.
• Licensed per bot (independent of a user).
• Also includes a virtual machine for running unattended automation with zero infrastructure.
• Each Hosted Process license provides capacity for a single Microsoft hosted machine.
• Includes access to AI Builder capacity in support of scenarios like forms processing, object detection, prediction, text classification and recognition (5000 Service credits per license, Cap on accrued capacity: 1,000,000 credits per tenant).
• Per environment/month, one license allows the bot or process to be used in a single environment. An additional license is required if the same bot or process is deployed in a different environment.
• One Hosted Process license includes the capacity for one Microsoft hosted machine and an unattended RPA bot.

Note: Hosted Process licenses the machine and not the user. The Power Automate Premium user license is required to run attended RPA, and for RPA developers to build and manage desktop flows on the Power Automate portal.

Bonus: To run Power Apps Trigger Premium Flows, users would need Power Apps Premium/Per App/PAYG license subscription, not Power Automate Premium License.

[End of article]

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