Keeping process relevant documents up to date in accordance with (EU) regulation 139/2014

Version management for process-relevant documents is a complex task and a prerequisite for the smooth running of any management system.

General requirements for the documentation of airport operators are specified in (EU) regulation 139/2014:

Every process flow is described in process descriptions, work and service instructions, handbooks, legislative texts and regulations. The implementation of these guidelines by trained personnel ensures that processes can proceed without any derivation in compliance with all guidelines.

With every change of these process-relevant documents it must be ensured that all employees are informed in good time about the process changes, so that the process flow is in line with the new re- quirements from when the change comes into effect.

This point, which is essential for a management system, was emphasised in the permissible verification procedure and implementation instructions:

Document management in the "eControl  Training and Qualification Management (TQMS)” software module guarantees implementation of these requirements in accordance with the law.

In the context of this standard guided documents include all process-relevant documents, the current status of which must be available in the company, and for which any changes, including the release of the amended versions, must be performed in a well-regulated process.

To learn about how to implement a document management system in accordance with these regulations, take a look at my whitepaper: "Guided documents with Read&Sign" which is available under https://www.econtrol.aero/documents