Keep your fuel cards secure!

Dear Fleet Managers and business owners,

In the face of escalating fuel costs, the spectre of fuel theft looms large, posing a significant risk to your business operations. At Fleetmaxx Solutions, we recognise the urgency of this issue and are dedicated to equipping you with the tools to fortify your defences against potential losses. Here are our top strategies to safeguard your fuel cards and keep your expenses under control:

Monitor fuel card spending:

Leverage our user-friendly online account management tool, AutoMate, along with our comprehensive transaction reports, to closely monitor your fuel expenditures. With daily or weekly reports, you’ll be able to swiftly identify any suspicious activity. If you detect any anomalies, rest assured that our team can assist you.

Act promptly on lost or stolen cards:

In the unfortunate event of a lost, stolen, or misplaced card, don’t fret. With AutoMate, you can promptly block cards 24/7, mitigating potential losses. Need to grant access to your AutoMate account? Simply complete the form on our webpage.

Separate cards and PINs:

Safeguard your fuel cards by keeping them separate from their corresponding PINs. Thieves often target automatic or “pay at pump” sites, but without the PIN, their attempts are thwarted. Remember, never write down your PIN on the card itself.

Shield your PIN:

When inputting your PIN at “pay at pump” terminals, exercise caution. Conceal the keypad to prevent prying eyes from obtaining your PIN. Remain vigilant of your surroundings to deter potential onlookers.

Store fuel? cards securely:

Whether allocated to drivers or vehicles, store your fuel cards in a secure location. Drivers should keep them in their wallets, while vehicles should have them securely stowed with the keys. For office or depot storage, ensure cards are locked away when not in use and never leave them unattended in vehicles.

Establish driver protocols:

Foster a culture of accountability among your drivers by stressing the importance of card security. Encourage them to treat fuel cards with the same level of care as their personal payment cards. Implement a clear sign-in/sign-out process for shared cards to effectively track custody.

Opt for vehicle or driver-specific cards:

Whenever feasible, assign cards to specific vehicles or drivers. Combined with robust PIN security, this significantly heightens the barrier to unauthorized usage, deterring potential misuse.

In the unfortunate event of card loss, find peace of mind with our Card Guard protection.

Card Guard was designed with you in mind to provide the most secure way for you and your organisation to purchase petrol and diesel with your fuel card. Rest assured that you’ll bear no liability from the moment we acknowledge receipt of your fuel card cancellation. *Terms and conditions apply.

Don’t let card misuse drain your resources. With AutoMate, gain real-time, tailored control over your fleet’s fuel cards, placing you firmly in command of your expenses.

If you haven’t yet got a fuel card for your drivers, Fleetmaxx has a wide range of available; my colleagues can assist you by calling them on 01367 704 910 or by visiting our compare cards page.

Safeguard your fleet, secure your future. Trust Fleetmaxx Solutions for comprehensive fuel card protection.

Warm regards,