Journal Controls and Posting Restrictions in D365FSCM

Setting up journals, creating entries, and posting them is a critical component of ERP Because the quality of the data fed into the system significantly affects the usability of the report outcomes and analytics. The Journals have a dependency on Financial Dimensions, Ledger Account Structures, and Ledger Calendars. Since the data is a major concern, posting entries with the correct financial dimensions is crucial, as it classifies business data according to the perspective needed. So The idea is to minimize errors & ensure end users post entries to the correct accounts with the correct dimension values while creating and posting journal entries.

There are some controls we are already using (knowingly or unknowingly), other than the Journal Control / Posting Restrictions

1. User Groups & Users: Controls who can use each journal type at various levels (Create, Modify, Delete).
2. Ledger Account Structure: Controls the allowable dimension segments & values in journals.
3. Ledger Calendar: Controls Date or the period, journals are permitted to post.

In most business scenarios, the above-mentioned options are sufficient; however, for greater or granular level control, you might consider utilizing Journal Control and Posting Restrictions options. "General Ledger >Journal Setup>Journal Names"

1. Journal Control:

Click on the Journal Control Button then you will see the below screen

Under "Which account types can be posted?" you can select Company Account and then Account Type under the drop-down list you can see all the company accounts

Under the Account type Drop down, you can see, Ledger, Bank, Project, Fixed Assets, Customer, Vendor

You can choose the allowed account type based on the company accounts, as shown in the screen capture below.

Once you select "Account type" as Ledger then you can add Dimension Segment and the Range of values allowed to post under "Which segment values are valid for this journal?"

Essentially, Journal control enables the management of postings from the Company Account level up to the Dimension value level.

2. Posting Restrictions :

When you click on "Posting Restrictions", next to "Journal Control" you can see the below pane on your right side, basically what posting restriction does is, it's only allowed post journals created by the same user or the User Group

Do not confuse this setup with the "BLOCKING: Private for the user group" option in the Journal Name Setup Screen, as each setup serves a different purpose. Selecting 'User Group' under Blocking means that journals created by that group are not visible to others, adding an extra layer of security to prevent the deletion, modification, or unauthorized viewing of other users' journal entries.

As mentioned, you can utilize Journal Control, Posting Restrictions, or both in conjunction with Journal Setup to streamline the process of journal postings. It is always better to plan, document, and test each scenario in UAT to avoid unnecessary issues during production configurations.

I hope the information above is helpful.

Thanks,

AP