JOB OPPORTUNITY

The Ministry of Planning & Development is seeking suitable applicants for vacant contract positions in the Corporate Communications Unit.

• ?One (1) Graphic Designer
• One (1) Corporate Communications Officer?

Only hard copies of applications, accompanied by Curriculum Vitae and copies of certificates, will?be acknowledged. These should be submitted by THURSDAY JANUARY 6, 2022?and addressed to:

The Permanent Secretary

Ministry of Planning and Development

Attention: Director, Human Resources

4th Floor, Capital Plaza, 11-13 Frederick Street,

Port of Spain.

JOB DESCRIPTIONS BELOW

JOB TITLE:?CORPORATE COMMUNICATIONS OFFICER

JOB SUMMARY:

The incumbent is required to contribute to the achievement of the communications targets of the Ministry/Department and assist in monitoring their implementation. Duties include coordinating media relations strategies, producing and disseminating materials for communicating information about the Ministry/Department and its services; coordinating the content of the intranet or external website and the production of a quarterly newsletter; disseminating reports and publications; and maintain an updated database of contacts and an effective communication system within the Ministry/Department. Depending on work assignment, the incumbent will be required to perform duties in one or more of the Communications functional areas.

REPORTS TO:

Senior Corporate Communications Officer/designated officer

SUPERVISION GIVEN TO:

n/a

DUTIES AND RESPONSIBILITIES:

?Strategy and Measurement

§?Assists in tracking developments in the Ministry/Department’s sector nationally and globally.

§?Participates in the design, organisation and implementation of a creative and effective Marketing/Communications Strategy including content management for the Ministry/Department’s website ensuring that it is adequately integrated into the Ministry/Department’s Operations.

§?Participates in the preparation and execution of programmes geared towards educating and informing the Public.

§?Conducts research and utilizes other data in the analysis and evaluation of information for the preparation of policy documents, briefs, working papers and presentations.

§?Assists with relevant research including but not limited to the conduct of interviews to determine the success and outreach of Information Programmes and initiates corrective action as appropriate.

Interprets HR policies and procedures to assist clients with queries and concerns.

Prepares communications reports, Cabinet/Ministerial Notes, internal notes and other documents.

?Product and Events

§?Develops and implements marketing, media placement and distribution strategies for the Ministry/Department.

§?Assists in the production of literature formats such as booklets, posters, brochures for public outreach and sensitisation.

§?Assists in the development of information and activities such as health and wellness, safety awareness and other cultural and workplace enhancing projects.

§?Performs day-to-day management of the intranet site through the use of a Content Management System, including design, content and technical functions, to ensure that it is useful for staff and that content is up-to-date, accurate and consistent with the Brand Identity Guide.

§?Develops and manages internal communication activities which involve, engage and inform all employees, utilising appropriate communication tools.

§?Prepares, develops, writes and edits content for the intranet, staff newsletter, team briefings, noticeboards and other internal communications channels as well as for project briefs.

§?Maintains and regularly updates a detailed calendar of events or Forward Diary for the Ministry/Department.

?Media and Advertising

§?Develops a Media Strategy for each announcement, launch or significant media event.

§?Organises and manages press, radio and television interviews.

§?Writes a variety of communications (e.g. press releases, personal interest stories, newsletters, etc.) for the purpose of keeping the media and public informed of the activities of the Ministry/Department.

§?Coordinates the completion, printing, and distribution of corporate collateral to selected media representatives.

§?Drafts appropriate responses to adverse publicity.

§?Undertakes research on current web and internet technology and trends in marketing and communications for the purpose of keeping current.

§?Monitors national, regional and international news to identify evolving trends and opinions which may impact the work of the Ministry/Department. .

§?Monitors media scanning databases and redirects any issues to the relevant authorities.

§?Provides media summaries and alerts on breaking news.

?Stakeholder Engagement

§?Performs protocol duties for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.

§?Assists in identifying stakeholders' needs and proposes relevant engagement strategies.

§?Develops, manages and controls procedures for all internal and external correspondence.

§?Researches and assembles information for members of the public.

§?Responds to complaints and organisation issues from members of the public.

§?Distributes relevant educational material on the activities of the Ministry/Department.

§?Creates and updates a database/directory of stakeholders’ contact information, profiles and services.

§?Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES:

KNOWLEDGE:

§?Knowledge of current theories and practices in communications research, planning and strategy, and the role of mass media.

§?Knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences.

§?Knowledge of marketing, public relations, advertising, promotion and other communications methods.

§?Knowledge of modern techniques of news gathering and release.

§?Knowledge of Video Production.

§?Some knowledge of the Constitution of The Republic of Trinidad and Tobago;

§?Some knowledge of the organisational structure of the Government of Trinidad and Tobago;

§?Knowledge of modern techniques of news gathering/event management.

§?Knowledge of protocol procedures

SKILLS AND ABILITIES:

§?Proficiency in the use of Microsoft Office Suite, HTML, wiki-mark-up, and Adobe Photoshop CSS.

§?Skill in the use of personal computers.

§?Ability to use e-Government technology platforms.

§?Ability to use the internet for research purposes.

§?Ability to plan and organize, and supervise the work of support staff.

§?Ability to communicate at a high-level, both orally and in writing.

§?Ability to establish and maintain effective working relationships with colleagues, members of the media and the public.

§?Proficiency in the use of Microsoft Office Suite

MINIMUM EXPERIENCE AND TRAINING:

§?Minimum two (2) years’ experience in Corporate Communications or?Public Relations , including web design and development , preferably in the Public Sector .

§?Training as evidenced by a recognised University Degree in Communications Studies or a related discipline.

__________________________________________________________________________

JOB TITLE: GRAPHIC ARTIST

JOB SUMMARY:

The incumbent is required to create and produce images, logos, layouts for magazines, newsletters, brochures and other print pieces for the visual conceptualisation and graphic design of projects for the Ministry /Department.

REPORTS TO:

Head - Corporate Communications or designated officer

SUPERVISION GIVEN TO:

N/A

DUTIES AND RESPONSIBILITIES:

·????????Produces a wide range of visual material in support of communications programmes, using a range of current software such as in design, Adobe Photoshop and Illustrator, and Quark Xpress.

·????????Conceptualises, designs and lays out all artwork such as press advertisements, storyboards, flyers, brochures, booklets, file covers, posters, t-shirt prints, programmes and illustrative designs.

·????????Creates and oversees product design and booth displays.

·????????Assists in the development of creative concepts as required.

·????????Advises on the use of relevant materials such as photos and special boards in order to produce final artwork/displays that are suitable in quality and look.

·????????Oversees the production of external work including pre-press, printers and designers to ensure that required standards are met.

·????????Attends meetings as required.

·????????Prepares digital artwork for offset reproduction.

·????????Prepares Portable Document Format (PDF) files.

·????????Manages the proper filing and backup of digital artwork.

·????????Produces audio-visual presentations and takes photographs at Ministry's/Department's events.

·????????Performs other duties related to the core functions of the position.

KNOWLEDGE, SKILLS AND ABILITIES:

KNOWLEDGE:

·????????Knowledge of web usability and graphic design principles and techniques.

·????????Knowledge of the tools, equipment and materials used in graphic design production.

·????????Good understanding of an organization's structure as it pertains to the website/intranet information architecture.

SKILLS AND ABILITIES:

·????????Skill in the use of Microsoft Office Suite, Desktop Publishing software and other software such as Adobe, Photoshop and Illustrator and Quark Xpress.

·????????Skill in the use of the equipment, tools and materials utilized in graphic design production.

·????????Ability to translate ideas into graphic expressions and to create original graphic art design.

·????????Ability to use multimedia creatively.

·????????Ability to work within set timelines.

·????????Ability to communicate effectively, both orally and in writing.

·????????Ability to establish and maintain effective working relationships with colleagues and members of the public.

MINIMUM EXPERIENCE AND TRAINING:

·????????Minimum two (2) years' experience in graphic design and web management process.

·????????Training as evidenced by an Associate Degree in Graphic Design, Communications or a related field.