I’ve become a crazy ca…lendar lady.
Sara Loretta
Business optimization @ systms? ?? building @opsdepartment & drinking lots of coffee.
Do I think everyone needs to time-block, yes.
Do I think you can be an ambivert time-blocker, also yes.
Could you become a crazy color-coded lady like me? Also, also yes.
Chances are you’ve heard me say a million times now how I take a daily siesta, I practice micro-ambition, etc.
The issue here is that I did all of it in my mind.
I’m horrible at writing things down — and it wasn’t that I was forgetting anything, but I knew that by freeing up just a little bit of space, I could create more time to do better work or even build new projects.
So I started documenting every action I took in my business.
I started slowly just adding items to my calendar one by one, but then there was so much added I couldn’t tell what items belonged to which project or where my time was being spent, so I started using the colored labels within my calendar.
The issue with these is that there’s a limit to how many labels you can have — and of course, I hit that in a matter of days… but there had to be another solution.
I knew I was not the only person who wanted to have my Google Calendar organized more efficiently.
So I did some digging.
I tried rigging the system, dove into several searches to find a solution and ended up creating a multi-calendar system.
This system is pretty simple — actually, it’s stupid simple, and for me who I’d like to assume is tech-forward, I had no clue I could create this.
Before I show you how to set up your different calendars, here is a breakdown of the categories I use, to give you some inspiration:
Last thing — I have a dedicated calendar for each “side-project” I’m working on.
So one for our production house, PRDN Me, one for the board I’m on — Future Front Texas, etc. If anything, this was probably the most helpful to create because I don’t use separate emails for these interactions. Instead, I can just simply see if I have commitments “outside of _systms?” that week.
All in all, I have 14 different color-coded calendars to track the major areas of my time.
领英推荐
I will say, that while my calendar seems overwhelming looking at it, it has reduced so much stress and overwhelm for me because I know at all times where my day is headed, how much energy I need to give, and most importantly if I’m spending my time how I want to, rather than working reactionary like I used too.
Circling back to the beginning of this article, I am very much am an ambivert time-blocker.
Yes, I have the majority of blocks pre-added, but I also add as I go — especially admin & client deliverables.
For instance, if a client emails me for troubleshooting, I do the task and then add it to my calendar however long it took to complete.
Then every week, my assistant Alexa looks at each calendar and calculates the total time spent, before popping everything into Harvest for a monthly report to see a true breakdown of my time.
OKAY now that the semantics are out of the way, here’s what you’ve been waiting for, creating the extra calendars.
All you have to do is:
Once it saves, then you can change the color to whatever works for your vibe.
That’s it. Easy peasy ???
This article was originally published as a Youtube video. Watch it here:
???? Sara Loretta is an operations industry leader @ SYSTMS? and the 10th US Certified Notion Consultant. She’s on a mission to make business education accessible to all solopreneurs, startups, and agencies.
Find Sara on Twitter (X), YouTube or LinkedIn.
visit systms.club/resources to download.
Helping you become a household name, one story at a time
8 个月I love being a crazy color coded calendar lady!
Genius title & thumbnail lolol