ISSUE 1: BUILDING SYSTEM’S

IN ORDER TO EXECUTE, YOU MUST HAVE A PLAN

Let’s the show begin: Behind every success, are the system that serve’s the purpose!

In business world, the recipe to success lies in Efficiency & Consistency.

We all set goal for ourselves to achieve, Right?

But If I ask you how many of those people are able to achieve those goal’s? 1% 10% 20%?

What about the rest? They give themselves the title of Can’t do it & they give up without even trying. And It’s Disappointing to see many people giving up their Dreams.

So, Have you ever wondered that What does those people who succeed did differently or did you just played Victim Card (the blame game)

Back to the point:

The people who succeed have one thing in common: They had System in place.

The steps that they took every day, every week, every month, every year & boom they achieved it!

Let’s Decode Everything About SYSTEM today!

System in simple words, is breaking down your “Overwhelming” Goal into little tiny doable task list?

SOP = A SIMPLE CHECKLIST

Example:?

GOAL → Start Freelancing (Let’s assume copywriting)

SYSTEM THAT WILL GET YOU THERE:

1. Learn about Copywriting

2. Practice Writing Content?

3. Build a Portfolio

4. Optimize LinkedIn Profile??

5. Set up Notion Workspace

6. Research Potential Clients

So, now you are more likely to start freelancing than procrastinate!?

If you really want to achieve your goal; Take this as an sign to start planning!

WHY BUILD SYSTEM?

• Take Control over your life.
• Make things less overwhelming & more manageable.
• See the magic happen: turn your idea’s into reality

Here’s how you Build Effective Systems:

STEP 1: DEFINE YOUR GOALS

• Long-term Goals: Outline? your major goals for the year.
• Short-term Goals: Break these long-term goals into monthly objectives.

STEP 2: BREAKDOWN GOALS INTO ACTIONABLE TASKS

• Brainstorm Task: List down all the tasks required to achieve each goals. (Take help of Chat-GPT)
• Prioritize Tasks: Find out which task are important and need to be done first. Arrange them in a order to be done.
• Set Deadlines: Assign deadlines to each task to ensure progress.

STEP 3: Create a Daily & Weekly Routine

• Daily Habits: Identify daily habits that support your goals (e.g., reading for 30 minutes, exercising, skincare)
• Weekly Review: Set Weekly goals & plan out each day, while scheduling a weekly review session.

?

TIPS:

• Make use of productivity apps to track progress & maintain your habits
• Use calendar to schedule time block
• Plan things out with Notion.
• Find out about your interests & dedicate regular time to pursue these passions.
• Set Milestones for your passion projects to keep motivated & track progress.
• Find a Accountability Partner to share your progress & challenges.
• Do Regular Check-ins to review your progress.
• Keep track of key metrics related to your goals (e.g., number of tasks completed, hours spent).
• Reflect on what’s working for you and what’s not, & Adjust your plans accordingly.

Example of Breaking Down a Goal:

Goal: Launch a personal blog by the end of the year.

Step-by-Step Breakdown:

Research Phase (Month 1):
- Research blogging platforms.
- Define the blog’s niche and target audience.

Setup Phase (Month 2):
- Choose a blogging platform.
- Purchase a domain name and set up hosting.
- Design the blog layout.

Content Creation Phase (Months 3-6):
- Plan content calendar for the first six months.
- Write and schedule the first 10 blog posts.

Launch Phase (Month 7):
- Promote the blog on social media.
- Engage with the blogging community.

Growth Phase (Months 8-12):
- Analyze blog performance and adjust strategies.
- Consistently create and publish new content.
- Explore monetization options.        

Building SOP’s for your business can help you automate the workflow:

HOW?

SYSTEM’S MAKE IT EASY TO DELEGATE TASK AS IT ACT AS A MANUAL WITH CLEAR PROCEDURE THAT MAKES IT EASY TO REPLICATE THE TASK BY ANYONE.

STEPS TO BUILT EFFECTIVE SYSTEM:

1. IDENTIFY KEY PROCESSES:

→ Write down the main tasks & activities crucial for business operations.

2. DOCUMENT CURRENT PROCEDURE:

→ Evaluate how these tasks are currently being done.?

3. SET CLEAR OBJECTIVES?

→ Set goals: what you want to achieve with each system.?

4. SIMPLIFY & STANDARDIZE:

→ Remove unnecessary steps from each process.

→ Create a Uniform procedure for each task.

5. CREATE DETAILED SOPs:

→ Create Roadmap: Write simple, step by step instruction for each task.?

→ Include Details:?

• WHO ARE THE PEOPLE INVOLVED & RESPONSIBLE FOR EACH TASK,
• WHAT TOOLS ARE NEEDED
• STRATEGY TO BE FOLLOWED
• EXPECTED OUTCOME

6. IMPLEMENT THE SYSTEMS

→ Explain the new system to your team & provide necessary trainings.

7. MONITOR & ADJUST?

→ Track Performance

→ Gather Feedback

→ Make Improvements

EXAMPLE:

1. Identify: Handling customer inquiries via email.

2. Analyze: Responses are inconsistent and sometimes delayed.

3. Objective: Respond to all emails within 24 hours with consistent quality.

4. Simplify: Create a template for common inquiries.

5. Document: Write an SOP:
Step 1: Check email inbox at 9 AM, 1 PM, and 4 PM.
Step 2: Use the template to respond to common questions.
Step 3: Forward complex inquiries to the relevant team member.

6. Implement: Train your team on using the template and following the SOP.

7. Monitor: Review email response times and customer satisfaction weekly.

8. Adjust: Refine the template based on feedback and common new inquiries.        

THE CHALLENGE: YOUR TURN

→ This week, I challenge you to build your First Business System.

By the end of this challenge you’ll have a fully documented & functional system that will streamline your business.?

FOLLOW THE SOP & SHARE YOUR PROGRESS WITH OUR COMMUNITY!

USE THE NOTION TEMPLATE

REFLECT & RESPOND

1. If you could create system to free up 20% of your time, what would you do with that extra time to further grow or improve your business?

2. If you had to create a system for a process you currently dread, how would you design it to make the task more enjoyable?

3. What is one process in your business that often feels chaotic or disorganized, and how could a system help streamline it?

“WAITING FOR YOUR ANSWER IN THE COMMENTS”

Until Next Time,?Payal

STAY CURIOUS!